ITEM 6-I
Council Meeting: September 11, 1990
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Bid to Provide Debris Hauling
Service, Bid #2291
Introduction
This report concerns award of bid to provide debris hauling
service for the Water Division, General Services Department, at
specified unit prices, including two one-year options.
Background
In response to published Notices Inviting Bids (published May 23
and 24, 1990) to provide debris hauling service in accordance
with City specifications, bids were received and publicly opened
and read on August 7, 1990. Proposal forms were mailed to seven
vendors and notices were advertised in accordance with City
Charter and Municipal Code provisions. One proposal was received
as follows:
Saied Trucking Company $9.50 per cubic yard
In July 1987, staff bid this service and received bids from Saied
Trucking Company (low bidder) and Erick Transportation. Staff
tried to contact Erick Transportation and found they are no
longer in business.
Staff contacted the five "no bid" vendors and inquired as to why
they did not respond to the bid requests. The comments were "not
interested," "too far away," and "not equipped to handle."
The bidder that responded can comply with the City specifica-
tions. In 1987, the services cost $8.75 per cubic yard. The
current increase of $.65 ($9.50 per cubic yard) is within
reasonable price inflations.
Budget/Financial Impact
Fiscal Year 1990/91 appropriation authority for this purchase is
in the Water Division, General Services Department, account
number 25-500-671-00000-6638-00000. For the period July 1, 1991
through June 30, 1991, the appropriation authority will be as set
forth in the fiscal year 1991/92 budget.
Recommendation
It is recommended that the award of Bid #2291 be made to Saied
Trucking Company at specified unit prices, including two one-year
renewable options, as the lowest and best bidder.
Prepared By: E. O. Barnes, Purchasing Agent
Pam Wortham, Assistant Purchasing Agent