ITEM 6-P
Council Meeting: May 28, 1991
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Bid to Furnish and Deliver
Paint and Paint Supplies, Bid 2337
Introduction
This report concerns award of bid to furnish and deliver paint
and paint supplies at specified unit prices, plus applicable
sales tax.
Background
In response to published Notices Inviting Bids (published
March 21 and 22, 1991) to furnish and deliver paint and paint
supplies in accordance with City specifications, bids were
received and publicly opened and read on May 2, 1991. Proposal
forms were mailed to six vendors and notices were advertised in
accordance with City Charter and Municipal Code provisions. One
proposal was received as follows:
Cost of a Representative Array
of Paint and Paint Supplies
Dunn-Edwards Corp. $29,750.70
In June 1990, Dunn-Edwards was awarded the bid based on a
representative cost of $29,868.00. The current bid is below the
1990 bid and market inflation of 4%. Dunn-Edwards is a large
distributor of paints and paint supplies in Southern California.
The bid specifications requested firm prices on all products for
a one-year period. Three of the "no bid" vendors stated they
could not be competitive. Another vendor indicated that the
market was too volatile to hold prices for more than 30 days.
Staff has evaluated the low bid and finds that it meets City
specifications.
Budget/Financial Impact
Fiscal Year 1991/92 appropriation authority for this purchase is
in the maintenance accounts of various departments. As the
materials are drawn out of inventory, they will be expensed
against available FY 1991/92 appropriation authority.
Recommendation
It is recommended that the award of Bid #2337 be made to
Dunn-Edwards Corp. at specified unit prices, plus applicable
sales tax, with two one-year renewal options, as the lowest and
best bidder.
Prepared By: Pamela Wortham, Acting Purchasing Agent