ITEM 6-U
Council Meeting: June 11, 1991
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Bid to Furnish Hot Asphaltic
Concrete Paving Mixes, Bid 2357
Introduction
This report concerns award of bid to furnish and deliver hot
asphaltic concrete paving mixes for the Street Division, General
Services Department, per specified unit prices, including
applicable sales tax, and a one-year renewal option.
Background
In response to published Notices Inviting Bids (published May 3
and 6, 1991) to furnish hot asphaltic concrete paving mixes in
accordance with City specifications, bids were received and
publicly opened and read on May 14, 1991. Proposal forms were
mailed to two vendors and notices were advertised in accordance
with City Charter and Municipal Code provisions. One proposal
was received as follows:
Industrial Asphalt
1. Code 43 B Mix 3/4" $25.83
2. Code 497 Mix (Sheet) 27.83
3. Code 48 E Mix (School Mix) 26.83
4. Code 47 D2 Mix 25.83
5. Code 44 C1 Mix 25.83
6. Code 45 C2 Mix 25.83
7. Code 3 1/2 Mix 25.83
8. Code 60 SS1 Emulsion Oil 2.95
These types of paving mixes cannot be trucked very far as they
must be delivered hot. Consequently, only two firms can provide
this service in this area. The other "No Bid" vendor is unable
to bid due to current workload. They already have sufficient
customers which require the full utilization of their delivery
staff. This requirement was bid in 1990 and the current bid is
below the market inflation margin of 4%. Staff has evaluated the
low bid and finds that it meets City specifications.
Budget/Financial Impact
Fiscal Year 1991/92 appropriation authority for this purchase is
in the Streets Division, General Services Department, account
number 01-500-421-00000-4412-00000.
Recommendation
It is recommended that the award of Bid #2357 be made to
Industrial Asphalt per specified unit prices, including
applicable sales tax, and a one-year renewal option, as the
lowest and best bidder.
Prepared By: Pamela Wortham, Acting Purchasing Agent