ITEM 6-D
Council Meeting: April 14, 1992 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Allocate Additional Funds in the Amount of
$17,453.00 to Provide for the Plumbing, Smoke Detection, and
Sprinkler System at the Civic Auditorium
Introduction
This report requests that City Council approve an additional allocation of
$17,453.00 to provide for the plumbing, smoke detection, and sprinkler system
at the Civic Auditorium.
Background
The City Council appropriated funds in the FY 1989-90 Budget to replace the
Civic Auditorium plumbing system as well as install a smoke detection and fire
sprinkler system. The existing plumbing had deteriorated over time and was
the cause of significant leaks and water damage. Replacement of that system
was needed to avoid future damage to the building interiors and any disruption
of scheduled activities in the Civic Auditorium. There was no fire sprinkler
or smoke detection system serving the entire building, so a new fire sprinkler
system, a comprehensive smoke detection and a fire alarm system were installed
to protect all major areas of the building.
A contract was negotiated with West World, Inc. on August 8, 1990. A design
build contract was executed for the Contractor to begin work in late August,
1990.
The approved contingency was spent on unanticipated work during construction
of this project which included replacing the existing underground domestic
water service line, replacing rusted and deteriorated metal partitions in the
shower stalls with longer lasting ceramic tiles, and installing a new
communications service line from the Fire Department.
In addition, a combination of delays in the construction process and the
incorporation of the unanticipated work pushed the completion date beyond the
December 1990 deadline. This made it necessary for the contractor to repair
open walls and ceilings and remove their operations from the site to
accommodate a scheduled major tradeshow in February 1991.
Finally, the Santa Monica Fire Department requested that the main fire alarm
panel be upgraded to meet additional public safety standards. The new panel
is a zoned system that includes a delay factor in the fire alarm. It assures
that the Civic security personnel and the stand-by fire fighters have enough
time to verify whether the alarm is a false alarm or an actual fire before
evacuating everyone. Although an alarm panel was requested in the original
specifications, the Contractor had included a less expensive and less
efficient system in their bid.
The additional work as described above caused the contract to exceed the
contingency by $17,453.
Budget/Financial Analysis
Initial Contract ............................$526,000.00
Contingency .................................$ 60,000.00
Sub-Total ...$586,000.00
Additional Contingency Funds Requested ......$ 17,453.00
Total. .$603,453.00
Funds in the amount of $17,453.00 for the completion of this project, are
available in Account No. 32-740-621-25890-8911-99184, "Auditorium Plumbing
Repairs." No additional appropriation is necessary.
Recommendations
It is recommended that City Council:
1. Allocate additional funds in the amount of $ 17,453.00 to provide for
the plumbing, smoke detection, and sprinkler systems at the Civic
Auditorium.
2. Authorize the City Engineer to issue a change order in conformance
with the Administrative Instruction on change orders.
Prepared By: Stanley E. Scholl, Director of General Services
Barbara Franklin-Moran, Director of Cultural and Recreational
Services
Anthony Antich, City Engineer
Carole Curtin, Civic Auditorium Manager
Craig Collier, Battalion Chief/Fire Marshal
Steve Locati, Fire Protection Engineer