ITEM 6-K

Council Meeting:  May 26, 1992

TO:       Mayor and City Council

FROM:     City Staff

SUBJECT:  Recommendation to Award Bid to Furnish, Deliver and  Mount  One  (1)
          New  and  Unused  16 Cubic Yard Rear Loading Refuse Packer Body to a
          City Owned 41,000 Gross Vehicle Weight Rated (GVWR) Cab and Chassis,
          Bid #2402

Introduction

This report concerns award of bid to furnish, deliver and mount  one  (1)  new
and  unused  16  cubic  yard  rear  loading refuse packer body to a City owned
41,000 GVWR cab and chassis for the Solid Waste Management  Division,  General
Services  Department,  in the total amount of $30,445.31, including applicable
sales tax.

Background

In response to published Notices Inviting Bids  (published  February 28,  1992
and  March  2,  1992)  to furnish, deliver and mount one (1) new and unused 16
cubic yard rear loading refuse packer body to a City owned 41,000 GVWR cab and
chassis  in  accordance  with  City  specifications,  bids  were  received and
publicly opened and read on March 17, 1992.  Proposal  forms  were  mailed  to
twenty-four  vendors  and  notices  were  advertised  in  accordance with City
Charter and Municipal  Code  provisions.   Five  proposals  were  received  as
follows:

     Scranton Manufacturing                                      $24,972.40
     Ray Gaskin Service                                          $30,445.31
     The Heil Company                                            $32,610.31
     Dew Par Sales & Service                                     $46,238.99
     Haaker Equipment Company                                    $48,271.92

This semi-automated body will replace the refuse packer body which was sold to
the  City of Pasadena because it was "fully automated" and not appropriate for
the more efficient "semi-automated" program now used in the City.

The low bid submitted by Scranton Manufacturing  was  non-responsive  for  the
following reasons:

1.   Their bid covers only furnishing and delivering the  body.   No  mounting
     was included as requested in the bid requirements.

2.   The body configuration is not as specified in the bid requirements.

3.   No local vendor  to  do  warranty  work.   Bidder  is  located  in  Iowa,
     therefore, repair parts would have to be shipped.

Staff has evaluated the bid submitted by Ray Gaskin Service and finds that  it
meets City specifications.

Budget/Financial Impact

Fiscal Year 1991/92 appropriation  authority  for  this  purchase  is  in  the
Capital       Improvement       Program       Budget,      account      number
27-710-441-20092-8900-99005, "Refuse Vehicle Replacement."

Recommendation

Staff recommends council reject the bid submitted  by  Scranton  Manufacturing
which  was  non-responsive  and  award  Bid #2402 to Ray Gaskin Service in the
total amount of $30,445.31, including applicable tax, as the lowest  and  best
bidder.

Prepared By:   Pam Wortham, Purchasing Agent
               Theodore Baxter, Buyer