ITEM 6-D

Council Meeting:  June 9, 1992

TO:       Mayor and City Council

FROM:     City Staff

SUBJECT:  Award of Contract  to  Repair  Various  City  Roofs  and  to
          Construct Miscellaneous Building Improvements

Introduction

This report recommends that City Council award a  contract  to  repair
various  roofs at City facilities, replace the air conditioning system
at Information Systems Department in City  Hall  and  install  a  fire
sprinkler  system  at  the  Santa  Monica Municipal Pier to J. Cab and
Sons, Roofing Contractors,  the  lowest  responsible  bidder,  in  the
amount of $175,762.00.

Background

During the FY 1991-92 budget process, City Council approved funding to
replace and repair various City facility roofs.  The criteria used was
based on age and the frequency of leaks noted by staff and maintenance
crews  in  addition  to  evaluations by an outside roofing consultant.
The roofs to be replaced and or repaired are:

    -  Arcadia Water Treatment Plant, which includes the following:

         Lab and Garage
         Mechanical and Storage Buildings
         Industrial Waste Office
         Control Building
         Regeneration Pump Station

    -  City Yards-Water and Wastewater Division,  which  includes  the
       following:

         Front Office Roofs
         "Small" Metal Storage Building

    -  Park Buildings, which includes the following:

         Clover Park-Modular Trailer
         Douglas Park-Recreation Building
         Lincoln Park-Dining Complex

The scope of work  also  includes  replacing  and  upgrading  the  air
conditioning  system  in  Information Systems Department at City Hall,
which serves the existing office area, and installing fire  sprinklers
at  the  Santa  Monica  Pier  as  requested  by  the Santa Monica Fire
Department.

A Notice Inviting Bids was published on May 6  and  7,  1992,  in  The
Outlook.   Plans  and  specifications  were  sent to five construction
journals,  and  was  sent  to  seven  WMBE  associations.   Plans  and
specifications were issued to nine contractors.  On May 18, 1992, five
bids were received, publicly opened and read aloud by the Deputy  City
Clerk.

The Bids received were as follows:

     J. Cab and Sons Roofing                       $ 175,762
     Rey Crest Roofing                             $ 202,353
     Coast Roofing                                 $ 205,694
     Southern California Roofing                   $ 221,820
     Bryant Roofing                                $ 251,117

               City Engineer's Estimate           $176,000.00

The low bidder, J. Cab and Sons,  Roofing  Contractors,  supplied  the
City   with   five  references.   All  references  reported  that  the
contractor's work was satisfactory.  The California State  Contractors
License  Board  (CSCLB) has verified that the prime contractor, J. Cab
and Sons, Roofing Contractors, has a "C-39" License and it is in  good
standing.

The CSCLB verified the subcontractor for the  air  conditioning  work,
LEC  Service,  Inc.'s license as "C-20" (Warm-Air Heating, Ventilating
and Air-Conditioning Contractor) and it  is  in  good  standing.   The
CSCLB  also  verified  the  subcontractor for the fire sprinkler work,
Kimble & Company's license as "C-16" (Fire Protection Contractor)  and
it is in good standing.

Financial Analysis

                   FUNDS REQUIRED

               Contract . . . . . . . . . . $ 175,762.00
               Contingency  (13%). . . . .  $  23,468.00

                                   Total    $ 199,230.00

Funds are available in CIP Account Numbers as follows:

                                   Contract    Contingency   Total

Arcadia W.T.P. and City Yards

 "Reroof Water Buildings"
 31-760-661-20092-8900-99294        $49,287     $ 4,815    $54,102.00

 "Reroof Water Buildings"
 25-760-671-20092-8900-99294        $50,100     $ 4,900    $55,000.00

Park Buildings

 "Replace/Repair Prk Bldg Roof"
 01-740-511-20092-8900-99263        $34,000     $ 6,000    $40,000.00

 "Replace/Repair Prk Bldg Roof"
 01-740-511-20091-8900-99263        $13,030     $ 3,346    $16,376.00

                                    Contract    Contingency   Total

Info Systems A.C. System

 "Info Systems Maint. Building"
 01-160-223-00000-8820-00000        $17,610     $ 2,642    $20,252.00

Pier Fire Sprinklers

 "Pier Fire Protection"
  30-740-625-20092-8900-99241       $11,735     $ 1,765    $13,500.00

        Total Funds Available       $175,762    $23,468    $199,230.00

Recommendation

It is recommended that City Council:

 1.  Award a contract to J. Cab  and  Sons,  Roofing  Contractors,  to
     repair  various City facility roofs, replace the air conditioning
     system at Information Systems Department in City Hall and install
     a fire sprinkler system at the Santa Monica Pier.

 2.  Authorize the City Engineer to issue any necessary change  orders
     to   complete   additional   work   in   conformance   with   the
     Administrative Instruction on change orders.

  Prepared by: Stan Scholl, Director of General Services
               Anthony Antich, City Engineer
               Ken Phillips, Director of Information Systems
               Suzanne   Ota,   Assistant  Director  of  Cultural  and
                            Recreation Services
               Judith Meister, Pier Manager