ITEM 6-F
Council Meeting: June 9, 1992
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Contract for the Fy 1991-92 Street Resurfacing
Program and Miscellaneous Paving Work
Introduction
This report recommends that City Council award a contract for the FY
1991-92 Street Resurfacing Program and related work to Sully-Miller
Contracting Company, the lowest responsible bidder, in the amount of
$1,042,977.70.
Background
Each Fiscal Year, the City Council authorizes a City-wide Street
Resurfacing program which includes street resurfacing, slurry sealing,
curb, gutter and sidewalk construction. In addition, the General
Services Department includes all other asphalt and concrete work to be
done in parks and other buildings and grounds. The Director of
General Services, the City Engineer, the Maintenance Manager and the
Street Maintenance Superintendent inspected and evaluated the streets
that ranked high on the "Pavement Management System Report" as streets
in need of repairs. They evaluated the streets (including sidewalks)
and prioritized the improvements to be done within budgeted funds.
The criteria used to determine which streets are to be resurfaced and
the method of repair include age, surface and subsurface conditions,
complaints received, type of use (i.e., commercial, industrial or
residential), current traffic volume, and projected change of use or
volume.
The strategy used by the City for the past 15 years and presently used
is to recycle the old pavement on badly damaged streets by heating and
scarifying the top 1", adding oil to rejuvenate it and adding 3/4" of
new asphalt, for resurfacing purposes. On streets of more limited
traffic and/or where the pavement is not as badly damaged, the
strategy has been to use an asphalt slurry coating of approximately
1/8" thickness. This seals the cracks to prevent storm water
intrusion and smooths surface irregularities.
In addition to the street resurfacing program, this contract includes
several other Capital Improvement Projects (CIP) that necessitate
resurfacing or other related work. By combining all of these proposed
activities into a single contract, the bids received are less than if
the projects were bid separately. These projects include resurfacing
and drainage improvements of the parking lot at the Arcadia Water
Treatment Plant; resurfacing the parking lot, making the lot handicap
accessible, improving drainage and installing two parking lot lights
at the Civic Auditorium; construction of a new parking lot for the
Main Library; construction of five cul-de-sacs (as identified in the
proposed Neighborhood Traffic Control Program); drainage improvements
at the City Yards; construction of a left turn lane at Clover Park;
striping a taxiway and constructing the Briles Hangar's driveway at
the Santa Monica Municipal Airport. These are detailed in the
following:
STREETS TO BE RESURFACED LIMITS
TENTH STREET From Wilshire Boulevard to Santa Monica Blvd.
EUCLID STREET From Santa Monica Boulevard to Colorado Avenue
MICHIGAN AVENUE From Fourteenth Street to Twentieth Street
MICHIGAN AVENUE From Seventh Street to Lincoln Boulevard
EUCLID STREET From Hill Street to Ashland Avenue
FRANKLIN STREET From Wilshire Boulevard to Arizona Avenue
MAIN STREET From Ocean Park Boulevard to South City Limits
FOURTH STREET From North of Santa Monica Fwy to Colorado Ave.
STREETS TO BE SLURRY SEALED
NEBRASKA AVENUE From Stewart Street to Centinela Avenue
TWENTY SIXTH STREET From Wilshire Boulevard to Colorado Avenue
ELEVENTH STREET From Wilshire to Santa Monica Boulevard
SEVENTEENTH STREET From From Michigan Avenue to Pico Boulevard
FOURTEENTH STREET From Santa Monica Freeway to Pico Boulevard
BEVERLY AVENUE From Kensington Road to Ocean Park Boulevard
FIFTH STREET From Bay Street to Ocean Park Boulevard
PARKING LOTS TO BE RESURFACED
Civic Auditorium - 1/3 slurry sealing; 2/3 resurfacing.
Main Library - building a completely new parking lot.
Arcadia Water Treatment Plant - resurfacing the parking lot.
CUL-DE-SAC CONSTRUCTION - including construction of curb and gutter,
sidewalks and landscaping to replace the existing barricades. These
cul-de-sac improvements are consistent with and are components of the
Citys' proposed Neighborhood Traffic Control Program. These cul de
sacs will prevent the intrusion of "by pass" traffic into these
residential neighborhoods.
Sunset Park Neighborhood
Westerly Intersection of Bay and Sixteenth Street
Westerly Intersection of Grant Avenue and Sixteenth Street
Westerly Intersection of Pacific and Sixteenth Street
Easterly Intersection of Lincoln Boulevard and Wilson Place
Mid-City Neighborhood
Twenty Fifth Street between Santa Monica Boulevard and Broadway
DRAINAGE IMPROVEMENT
City Yards - eliminating the water accumulation at the Fleet
Maintenance parking lot and the Stewart Park entrance.
LEFT TURN LANE CONSTRUCTION
Ocean Park Boulevard - Westbound at Clover Park (plan attached)
AIRPORT IMPROVEMENTS
Driveway construction at the Briles Hangar
Airport taxiway striping
Street Resurfacing Assessments
An Assessment District has been formed to assess commercial and
industrial property owners for street resurfacing and gutter
construction, and assess all affected property owners for sidewalk,
parkway pavement, driveway and curb repair. Assessments are $11.50 L.
F. for gutter Construction, and $9.00 L.F. for street resurfacing,
$6.00 S.F. for sidewalks, $7.50 S.F. for driveways, $10.50 L.F. for
curbs repair and $3.00 S.F. for parkway paving removal.
This is a cash assessment (no bonds will be issued). Unpaid
assessments are to be placed on the property owners 1993-94 property
tax roll. Assessments are expected to generate approximately $60,000
in revenue.
Damaged sidewalks, curbs, gutters, driveways and parkway pavements are
replaced on the streets being resurfaced, so the result is a complete
repair program. Portions of the cost are assessed to affected
property owners in accordance with City policy.
Bid Package
The Notice Inviting Bids was published on April 14 and 15, 1992, in
The Outlook. Plans and specifications were subsequently issued to
five construction journals, and were sent to seven WMBE associations.
Plans and specifications were also issued to 21 contractors. On May
18, 1992, six bids were publicly opened and read aloud by the Deputy
City Clerk.
Bids received were as follows:
Sully-Miller Contracting Co. $ 1,042,977.70
Shawnan Construction $ 1,247,789.50
Griffith Company $ 1,279,968.90
Hillcrest Construction $ 1,287,099.72
Excel Paving $ 1,304,949.90
Damon Construction $ 1,383,509.00
City Engineer's Estimate . . . . $ 1,071,500.00
The low bidder, Sully-Miller Contracting Company, has done several
projects for the City and staff has been satisfied with their
performance and reporting of all required items including wages,
certified payrolls and warranties. The Contractor's license "A" was
verified to be in good standing by the California State Contractors
License Board.
Budget/Financial Analysis
FUNDS REQUIRED
Contract . . . . . . . . . . . . . $ 1,042,977.70
Contingency (11%). . . . . . . . . $ 110,022.30
Total $ 1,153,000.00
Below is a breakdown of various Funds available in specific CIP
Account Numbers to match their projects:
Contract Contingency Total
Resurfacing and Slurry Sealing
Street Repair/Resurfacing"
01-770-421-20092-8900-99152 $453,176.05 $17,823.94 $471,000.00
01-770-421-25291-8917-99152 $ 21,561.95 $ 4,075.05 $ 25,637.00
"Street Repair/Resurfacing"
(Water Fund)
25-770-421-20092-8900-99152 $101,062.00 $ 3,938.00 $105,000.00
"Street Repair/Resurfacing"
(Wastewater Fund)
31-770-421-20092-8900-99152 $ 52,500.00 -0- $ 52,500.00
Civic Audit. Parking Lot
"Accessibility Projects Gen"
01-720-262-20092-8900-99039 $ 7,800.00 $ 200.00 $ 8,000.00
"Auditorium Pkg Lot Resurf"
32-740-621-20092-8900-99285 $140,529.40 $ 22,070.60 $162,600.00
"Parking Lot Lights"
32-740-621-20091-8900-99281 $ 13,000.00 $ 2,000.00 $ 15,000.00
Main Library Parking Lot
"Library Improvement Project"
01-710-613-21090-8912-99236 $117,000.00 $ 30,000.00 $147,000.00
Arcadia Wtr Trtmnt Plant Pkg Lot
"Trtmnt Plant Pavmnt Resurf"
25-760-671-20092-8900-99298 $ 23,000.00 $ 5,000.00 $ 28,000.00
Cul-De-Sacs
"Neighborhood Traffic Improv"
01-770-415-20091-8900-99270 $ 40,000.00 $ 6,000.00 $ 46,000.00
Drainage Improvements
"City Yard Paving Program"
01-770-481-20091-8900-99245 $ 15,713.00 $ 2,000.00 $ 17,713.00
01-770-481-20092-8900-99245 $ 29,288.00 $ 7,000.00 $ 36,288.00
Left Turn Lane Construction
"Neighborhood Traf Improv"
01-770-415-20091-8900-99270 $ 16,000.00 $ 5,200.00 $ 21,200.00
Airport Improvements
"Park Facilities Imp"*
01-740-511-20091-8900-99262 $ 8,000.00 2,000.00 $ 10,000.00
"Pavement Maintenance"
33-710-631-20092-8900-99288 $ 4,347.30 $ 2,714.20 $ 7,062.00
TOTAL FUNDS AVAILABLE $1,042,977.70 $110,022.30 $1,153,000.00
*For improvement to the Parks Division lease space at the Briles
Hangar located at the Airport.
Recommendations
It is recommended that City Council:
1. Award a contract for the FY 1991-92 Street Resurfacing
Program and related work to Sully-Miller Contracting
Company, the lowest responsible bidder, in the amount
of $1,042,977.70; and
2. Authorize the City Engineer to issue any necessary
change orders and complete additional work in
conformance with the Administrative Instruction on
change orders.
Prepared By: Stanley E. Scholl, Director of General Services
Anthony Antich, City Engineer
Jeff Mathieu, Airport Director
Suzanne Ota, Assistant Director of Cultural and
Recreation Services
Barbara Stinchfield, Acting Community Development
Director
Ron Fuchiwaki, Parking and Traffic Engineer