ITEM 6-B
Council Meeting: July 14, 1991 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Confirmation of the 1992 Weed and Rubbish Abatement
Assessment Roll
Introduction
This report requests the City Council to confirm the costs and
assessments resulting from the City of Santa Monica's 1992 Weed
and Rubbish Abatement Program.
Background
On February 11, 1992, the City Council adopted Resolution Number
8351 (C.C.S.), in accordance with the requirements of Chapter 13,
Title 4 of the California Government Code, declaring weeds and
rubbish growing and/or accumulating on private property to be a
public nuisance. The City Council set April 14, 1992, as the
date of the public hearing. Each affected parcel was posted with
a notice announcing the date, hour, and place of the public
hearing in accordance with state law. In addition, each property
owner was mailed a notice of the public hearing.
A Notice Inviting Bids was published in the Evening Outlook on
January 30 and 31, and on February 1 and 3, 1992. Bid
specifications were prepared and mailed to four contractors and
the Notice Inviting Bids was mailed to fourteen disadvantaged
business enterprise (DBE) contractors. Two complete bids were
received and opened publicly on March 4, 1992 at 3:00 p.m. by the
City Clerk.
The public hearing was held April 14, 1992. Following the
hearing, abatement of the weeds and rubbish was ordered and the
abatement contract in the amount of $39,700, was awarded to
Gary's Lot Cleaning. The work was performed from May to June,
1992. The actual cost under this contract for work performed on
both private and City-owned lots was $44,539.46; $35,655.42 for
privately-owned, and $8,884.04 for City-owned lots. The total
assessment to property owners is $39,934.07 and includes actual
abatement costs of all privately-owned lots as well as a 12%
administrative charge per lot to cover costs of inspection,
supplies, certified mailing of notices, and contract/assessment
administration.
Under the California Government Code, property owners are not
billed by the City for the work. The cost is placed on the
property owner's annual tax bill by means of the assessment roll,
a copy of which is attached to this report.
The assessment roll must be confirmed and received by the County
Assessor's office no later than August 1, 1992, if these
assessments are to be included in the 1992-93 property tax bills.
Budget/Financial Impact
City financial obligations for 1992 weed and rubbish abatement
work completed total $44,539.46. The initial contract represents
an estimate of time and material necessary to complete the 1992
abatement program. This estimate was made months in advance of
the onset of abatement work and was based on the number of lots
identified for abatement. Fewer property owners cleared their
lots than was anticipated and the increase in rain caused the
total cost of completed contractual work to be more than the
original amount appropriated. In order to fund the final
invoice amount of $44,539.46, City Council must increase the
contingency amount by $869.46 for a new contingency total of
$4,839.46. Funds are available in FY 1991-92 Weed Abatement
Account 01-500-421-00000-6642-00000.
Total revenue of $39,934.07 will be collected and credited to
General Fund Revenue Account 01-500-481-00000-0130-10000 upon
receipt from the County Tax Assessor.
Recommendations
Staff recommends that the City Council:
1. Confirm by motion the 1992 Weed and Rubbish Abatement
Assessment Roll.
2. Approve increase of the contingency amount by $869.46 for a
new contingency total of $4,839.46.
Prepared by: Stan Scholl, Director of General Services
James Buell, Maintenance Manager
Richard Valeriano, Street Inspector
Attachment: City of Santa Monica 1992 Weed and Rubbish
Abatement Assessment Roll