ITEM 6-O

Council Meeting:  December 8, 1992

TO:       Mayor and City Council

FROM:     City Staff

SUBJECT:  Award of Contract to Install a Roof  Over  the  Outside
          Storage  Area  at the Civic Auditorium and to Construct
          Interior Improvements at the Main Library

Introduction

This report recommends that City  Council  award  a  contract  to
install  a  roof  over  the  outside  storage  area  at the Civic
Auditorium and to construct interior  improvements  at  the  Main
Library  to  T  &  J  Field  Construction  Co.,  Inc., the lowest
responsible bidder, in the amount of $33,469.00.

Background

During the FY  1990-91  budget  process,  City  Council  approved
funding  to  install  a roof over the outside storage area at the
Civic Auditorium and to construct interior  improvements  at  the
Main  Library.  The existing storage area at the Civic Auditorium
is not fenced and is exposed to sunlight and rain.  The new metal
roof   will   protect   stored  items  from  rusting,  aging  and
deterioration.   At  the  Main  Library,  the  existing  interior
planted  areas  will be removed, filled with concrete and covered
with carpet to allow more space for book stacks.

A Notice Inviting Bids was published on October 19 and 20,  1992,
in  The  Outlook.  Bidding documents were sent to seven Women and
Minority Business Enterprise associations and  four  construction
journals.   Bidding packages were requested by three contractors.
The City received three bids which were opened publicly and  read
aloud on November 9, 1992, by the Deputy City Clerk.

Bids received were as follows:

     T & J Field Construction Co., Inc.     $  33,469.00

     Kevin Kraus Construction               $  48,717.00

     Diamond Construction                   $  49,828.00

          City Engineer's Estimate . . . .  $  32,775.00

The low bidder, T & J Field Construction Co., Inc., supplied  the
City  with  three  references.   All references reported that the
contractor's  work  was  satisfactory.   The  State  Contractor's
License  Board  verified  that the Contractor's license for T & J
Field Construction is in good standing.

Budget/Financial Analysis

FUNDS REQUIRED

               Contract . . . . . . . . . . $  33,469.00

               Contingency  (20%). . . . .  $   6,731.00

                                   Total    $  40,200.00

Funds are available in CIP Account Number:

                               Contract
Account Number/Account Name     Amount     Contingency    Total

32-740-621-20091-8900-99282   $ 24,308    $ 4,862.00  $ 29,170.00
"Install Roof Over Storage
Outside Area"

01-710-613-20091-8900-99251   $  9,161    $ 1,869.00  $ 11,030.00
"Main Library Improvements"

                                     GRAND TOTAL:     $ 40,200.00

Recommendation

It is recommended that City Council:

 1.  Award a contract to install a roof over the outside  storage
     area  at  the  Civic  Auditorium  and  to construct interior
     improvements at the Main Library to T & J Field Construction
     Co.,  Inc.,  the lowest responsible bidder, in the amount of
     $33,469.00.

2.   Authorize the City Engineer to issue  any  necessary  change
     orders  and complete additional work in conformance with the
     Administrative Instruction on change orders.

Prepared by:   Stan Scholl, Director of General Services
               Anthony Antich, City Engineer
               Greg Mullen, Assistant City Librarian
               Carole Curtin, Civic Auditorium Manager