Item 6-G

Council Meeting:  January 28, 1997       Santa Monica, California

TO:       Mayor and City Council

FROM:     City Staff

SUBJECT:  Recommendation to Award Bid to Furnish and Deliver Two
          (2) New Mini Pickup Trucks, Bid #2609

Introduction
This report concerns award of bid to furnish and deliver two (2)
new gasoline powered mini pickup trucks for the Parks and Sports
Division, Community and Cultural Services Department, in the
total amount of $29,625.86, including applicable sales tax.

Background
In response to published Notices Inviting Bids (published
December 2 and 3, 1996) to furnish and deliver two (2) new
gasoline powered mini pickup trucks in accordance with City
specifications, bids were received and publicly opened and read
on December 12, 1996.  Proposal forms were mailed to nine (9)
vendors and notices were advertised in accordance with City
Charter and Municipal Code provisions.  Five proposals were
received as follows:
                              TOTAL AMOUNT FOR TWO (2)
VENDOR                        (INCLUDING TAX)
Crenshaw Motors               $29,625,86
Bob Beaty Ford                $31,375.28
Galpin Ford                   $31,879.74
Claude Short Dodge            $32,200.04
Fairview Ford Sales, Inc.     $33,215.44

These units will be used by Parks Maintenance Supervisors who do
field inspections of all City parks.  The purchase of these
gasoline powered trucks is consistent with the City's reduced
emissions fuel policy.  There is no California Air Resources
Board
(CARB) approved conversion kit available for these vehicles at
this time and there is no estimate of when a CARB approved
conversion kit will be available to convert the vehicles to
compressed natural gas (CNG).

Staff has evaluated the low bid and finds that it meets City
specifications. 
 
Budget/Financial Impact
Fiscal Year 1996-97 appropriation authority for this purchase is
in the Capital Improvement Budget, account number
54-710-461-20097-8900-99167, "Fleet Vehicle Replacement Program."

Recommendation
It is recommended that the award of Bid #2609 be made to Crenshaw
Motors in the total amount of $26,625.86, including applicable
tax, as the lowest responsible bidder.

Prepared By:   Pam Wortham, Purchasing Agent
               Brenda Reed, Buyer