Item 6-E

Council Meeting: 4/8/97                 Santa Monica, CA

TO:       Mayor and City Council

FROM:     City Staff

SUBJECT:  Recommendation to Award Bid to Furnish and Deliver
          Computer Equipment, Bid #2625 and Notify Council of an
          Exception to Resolution #8966 (CCS)

Introduction
This report concerns award of bid to furnish and deliver computer
equipment for the Office of Administrative Services Division,
Police Department, in the total amount of $34,693.04, including
applicable sales tax.  The award requires notification of an
exception to Council policy (Resolution #8966-CCS) regarding
conducting business with firms which do business in or with
Burma.

Background
In response to  published Notices Inviting Bids (published
February 25 and 26, 1997) to furnish and deliver computer
equipment in accordance with City specifications, bids were
received and publicly opened and read on March 5, 1997.  Proposal
forms were mailed to six vendors and notices were advertised in
accordance with City Charter and Municipal Code provisions.  Five
proposals were received as follows:



VENDOR                                  AMOUNT
Data Impressions, Inc.                  $34,693.04
Santa Monica Systems, Inc (WMBE)        $37,168.72
Socrates                                $38,319.42
Young Micro Systems                     $38,454.11
Computer Works                          $65,800.85

A sixth bid was received from Compucom but is non-responsive, as
only two of the six required items were bid.  Additionally, they
were not the low bidder on the two items they did quote.

During the next 12 months, the Police Department will be
replacing their current HP3000-based Records Management and
Dispatching software systems with PC-based, client server
software systems.  The new software systems require hardware
capable of running the new systems.  This purchase will,
therefore, replace the existing PCs and dumb terminals which are
not compatible with the new software systems.  Seventeen PCs 
will be purchased. 

This purchase will also replace five old printers with Hewlett
Packard printers which are more consistent with the new software
systems.  The City's documents, spreadsheets, databases and
network are specifically formatted for Hewlett Packard printers
and changing the printer manufacturer would require significant
reformatting.  

Staff has evaluated the low bid and finds that it meets City
specifications.

Budget/Financial Impact
Funds are available for this purchase in the City's Asset Seizure
Fund at account number 21-300-304-00000-8803-00000.  The City has
received confirmation from the U.S. Department of Justice that
this use of asset seizure funds meets federal guidelines.

Recommendation
It is recommended that the award of Bid #2625 be made to Data
Impressions, Inc. in the total amount of $34,693.04, including
applicable tax, as the lowest and most responsible bidder.