Item 6-B

Council Meeting: 5/13/97                         Santa Monica, CA

TO:       Mayor and City Council

FROM:     City Staff

SUBJECT:  Recommendation to Award Bid to Furnish and Deliver One
          (1) New All Wheel Drive Vehicle 6x6 Dump Truck, Bid
          #2623

Introduction
This report concerns an award of bid to furnish and deliver one
(1) new all wheel drive 6x6 dump truck for the Beach Maintenance
Division, Environmental and Public Works Management Department,
in the total amount of $140,613.07 including applicable sales
tax.

Background
This unit will be used to pick up debris from the shoreline after
storms and haul trash from the beach to the transfer station.  It
will replace a 1980 10-wheel dump truck and a 1981 6x6 dump truck
which are scheduled for replacement under the vehicle management
program. 

In response to published Notices Inviting Bids (published
February 18 and 19, 1997) in accordance with City specifications,
bids were received and publicly opened and read on March 11,
1997. Proposal forms were mailed to seven (7) vendors and notices
were advertised in accordance with City Charter and Municipal
Code provisions.  Two proposals were received as follows:
  
VENDOR                                            AMOUNT  
Boerner Truck Center-CNG/diesel(dual powered)     $140,613.07
Carmenita Truck Center -CNG powered               $186,054.68

City bid specifications requested a dedicated CNG powered engine. 
The bid submitted by Carmenita Truck Center meets City
specifications; however, the bid exceeds available funds by
$58,119.42.  Staff has evaluated the bid submitted by Boerner
Truck Center for a CNG/diesel (dual powered) dump truck and finds
that it meets the City's operational needs and funds which are
available for the purchase.  The purchase of this CNG powered
vehicle is consistent with the City's reduced emissions fuel
policy.

Budget/Financial Impact
Fiscal Year 1996-97 appropriation authority for this purchase is
in the Capital Improvement Budget, account number 54-710-461-20097-8900-99167, "Fleet Vehicle Replacement Program".

Recommendation
It is recommended that the award of Bid #2623 be made to Boerner
Truck Center in the total amount of $140,613.07, including
applicable tax, as the most responsible bidder.