Item 6-D

Council Meeting: 5/13/97                         Santa Monica, CA

TO:       Mayor and City Council

FROM:     City Staff

SUBJECT:  Recommendation to Award Bid to Furnish and Deliver One
          (1) New Roller with 47" Drum and Trailer, Bid #2629

Introduction
This report concerns an award of bid to furnish and deliver one
(1) new roller with 47" drum and trailer for the Street
Maintenance Division, Environmental and Public Works Department,
in the total amount of $36,906.76, including applicable sales
tax.

Background
In response to published Notices Inviting Bids (published March
10 and 11, 1997) in accordance with City specifications, bids
were received and publicly opened and read on March 31, 1997. 
Proposal forms were mailed to six (6) vendors and notices were
advertised in accordance with City Charter and Municipal Code
provisions.  Two proposals were received as follows:
  
VENDOR                                       AMOUNT  
Ingersol Rand Co.                            $36,906.76
Nixon - Egli Equipment Co.                   $39,765.64
     
This unit will replace three older rollers (1961, 1966 and 1973)
which are scheduled for replacement under the vehicle management
program.  The new 47" roller will be used on large resurfacing
projects such as application of asphalt on street and alleys. 
Currently, staff has no roller equipment which can be used for
these types of projects.  The purchase of this diesel powered
vehicle is consistent with the City's reduced emissions fuel
policy because this speciality vehicle cannot be configured to
accept a reduced emissions fuel system.  

Staff has evaluated the low bid and finds that it meets City
specifications.
 
Budget/Financial Impact
Fiscal Year 1996-97 appropriation authority for this purchase is
in the Capital Improvement Budget, account number 54-710-461-20097-8900-99167, "Fleet Vehicle Replacement Program".

Recommendation
It is recommended that the award of Bid # 2629 be made to
Ingersol Rand Co. in the total amount of $36,906.76, including
applicable tax, as the lowest responsible bidder.