Item 6-H

COUNCIL MEETING: 7/8/97                      Santa Monica, CA

TO:       City Council

FROM:     City Staff

SUBJECT:  Recommendation to Authorize the City Manager to
          Negotiate and Execute a Contract with Dworsky and
          Associates to Prepare Design Drawings and Construction
          Documents for the Public Safety Facility. 

INTRODUCTION
This staff report reviews the status of the Public Safety
Facility and recommends that the City Council authorize the City
Manager to negotiate and execute a contract with Dworsky
Associates to prepare design drawings and construction documents
for the project (including the building and Olympic Drive), in an
amount not to exceed $3,240,000.  

BACKGROUND
In June, 1995 the City solicited proposals for architects for two
phases of design work --  schematic design and construction
documents.  After evaluating more than 100 submissions, in
August, 1995, the City selected Dworsky Associates to be the
architect for the Public Safety Building (including the schematic
design and construction phase).  Because there was uncertainty
about the financing of the building, the City entered into a
contract with Dworsky Associates at the time for the schematic
design phase of the project only.  Now that the schematic design
is essentially complete, and the financing method has been
determined, it is necessary to enter into a contract for the
development of detailed design drawings and construction
documents.

PROJECT SCHEDULE
The schematic design process is almost complete.  During the
completion of the schematic design phase, the project will be
subject to Planning Commission approval of a development review
permit like any other project of this magnitude in the City,
including environmental review. This process will include
opportunity for public comment on both the design of the facility
and the issues raised in the EIR.  

A Notice of Preparation for the Draft Environmental Impact Report
(Draft EIR) was released on March 13, 1997, and a public scoping
meeting was conducted on April 3, 1997.  The Draft Environmental
Impact Report, along with the schematic design for the  facility,
will be released in late July, 1997, with presentation to the
Planning Commission at a public hearing in September, 1997 and
Architectural Review Board in October, 1997.  Coastal Commission
approval must occur after all City approvals have been granted.  

In an effort to expedite construction of the project,
construction will be separated into two phases.  The first phase
will be for the subterranean and foundation work, while the
second phase will be for the construction of the building. 
Design development and construction documents for both phases of
construction will commence upon approval by the Planning
Commission in September, 1997.  Design development and
construction documents for the first phase are estimated to be
completed by the end of 1998, while the construction documents
for the second phase will be completed shortly thereafter.  Bid
award and construction of the first phase will begin early in
1999 and will take approximately six months to complete.  Phase
two bid award and construction will begin immediately after the
completion of the first phase and last approximately 18 months.  

BUDGET/FINANCIAL IMPACT
Funds for design of the building are available in account no. 01-730-304-20098-8900-99058 (for $2,880,000).  Proposition C funds
for the design of Olympic Drive are available in account no. 20-770-402-20096-8905-99619 (for $110,000) and account no. 20-770-402-20096-8905-99620 (for $250,000).
 
RECOMMENDATION
It is recommended that the City Council authorize the City
Manager to negotiate and execute a contract with Dworsky
Associates for the preparation of design drawings and
construction documents for the Public Safety Facility and Olympic
Drive in an amount not to exceed $3,240,000.  

Prepared by:   Suzanne Frick, Director 
               Paul Casey, Assistant to the Director
               Planning and Community Development Department