Item 6-T
Council Meeting: 9/9/97 Santa Monica, CA
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Amend
the Contract with the State Water Resources Control
Board to Accept an Additional $25,000 in Grant Funds
for the Santa Monica Bay Restoration Project to
Evaluate the Effectiveness of Various Catch Basin
Configurations in Storm Water/Urban Runoff Pollution
Background
This report recommends that the City Council authorize the City
Manager to amend Standard Agreement No. 5-061-140-0 with the
State Water Resources Control Board to accept an additional
$25,000 in grant funds to conduct a mathematical and laboratory
evaluation of the Continuous Reflective Separation (CDS) system's
effectiveness in capturing pollutants from stormwater. This adds
an additional task to the scope of work to be performed by
Woodward-Clyde Consultants, contracted in July, 1996 to evaluate
the effectiveness of various catchbasin retrofits and devices in
capturing pollutants before they are flushed into the Santa
Monica Bay.
The State Water Resources Control Board, under the auspices of
the Santa Monica Bay Restoration Project (SMBRP), awarded the
City a $100,000 grant in July 1995 to develop a pilot project
with other Santa Monica Bay watershed cities and agencies which
would lead to the reduction of pollutants entering the Santa
Monica Bay. By March, 1997, a Consortium of 16 cities and
agencies was formed which collectively contributed $150,000
toward the project. The Consortium developed a mutually agreed
upon scope of work for consulting services and issued a request
for proposals (RFP). The City of Santa Monica, in its capacity
as Project Manager for SMBRP, entered into a contract with
Woodward-Clyde Consultants in September, 1997. The contract was
amended June, 1997, to extend the completion date to March, 1998.
This is the second amendment to the contract to increase the
budget by $25,000.
Discussion
In May, 1997, the representative from the SMBRP informed the
Consortium that additional funds could be made available to the
project if the Consortium submitted a worthwhile proposal. The
Consortium and Consultants concurred that the laboratory testing
of an existing storm drain outfall retrofit system called the
Continuous Reflective Separation (CDS) unit would be a worthwhile
addition. This unit has been constructed in 90 locations,
primarily New Zealand and Australia, and has demonstrated its
success for capturing 100% of all floatable material and 90% of
all material entering the unit that is larger than .06 inch in
dimension. The Consortium is interested in simulating Southern
California storm events at UCLA's mock catch basin laboratory to
test the CDS system's performance and potential utility in our
climate and conditions.
The Santa Monica Bay Restoration Project and the State Water
Resources Control Board approved this additional task and have
amended the contract accordingly. The State requires City
Council consent of the new work element and acceptance of the
additional grant funds in the amount of $25,000.
Budget/Financial Impact
Upon approval from City Council, the following accounts will be
increased by $25,000: Revenue Account #20-500-402-00000-0350-
10000 ("Catch Basin Monitoring Grant") and
CIP Account #20-760-402-20096-8900-99625 ("Catch Basin
Monitoring Project"). The City will be reimbursed the $25,000
expended on this task upon submittal of invoices to the SMBRP.
Recommendation
Staff recommends that the City Council:
1. Approve receipt of the additional $25,000 for the Catch
Basin research project and authorize the City Manager to
negotiate and execute a second amendment to the contract
with the State Water Resources Control Board; and
2. Increase CIP account 20-760-402-20096-8900-99625 by $25,000
and increase revenue account 20-500-402-00000-0350-10000 by
$25,000 to reflect reimbursement by the State of the
corresponding expenditures in FY 1997-98.