COMPLETED AGENDA
CITY OF SANTA MONICA
REGULAR CITY COUNCIL MEETING AND
SPECIAL JOINT MEETING OF THE CITY COUNCIL, HOUSING AUTHORITY,
REDEVELOPMENT AGENCY, AND PARKING AUTHORITY
COUNCIL CHAMBERS, 1685 MAIN STREET
TUESDAY, JUNE 23, 1998
CLOSED SESSION FROM 6:15 TO 7:00 P.M.
OPEN SESSION BEGINS AT 7:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
INSPIRATION
ROLL CALL
4. SPECIAL AGENDA ITEMS:
4-A: Proclamation celebrating the 40th anniversary of the Santa Monica Civic Auditorium.
ACTION: Proclamation presented by Mayor.
SPECIAL JOINT MEETING OF THE CITY COUNCIL, HOUSING AUTHORITY,
REDEVELOPMENT AGENCY, AND PARKING AUTHORITY:
CC/HA/RA/PA-1: Approval of minutes of the June 24, 1997, January 13, 1998, and January 20,
1998, special joint meetings of the City Council, Housing Authority, Parking Authority and
Redevelopment Agency; of the December 16, 1997 and February 24, 1998, special joint meeting of
the City Council and Redevelopment Agency; and of the September 23, 1997, special joint meeting
of the City Council, Housing Authority and Parking Authority.
ACTION: Approved.
CC/HA/RA/PA-2: Public hearing and approval of the Fiscal Year 1998-99 proposed budget -
Recommendation to hold a public hearing and, after the public hearing, approve revisions to the FY
1998-99 proposed budget; approve program adjustment relative to reallocation of $682,680 of
CDBG MERL funds, as outlined in the staff report; adopt a resolution revising various salary rates
and approving list reclassifications.; adopt a resolution approving City of Santa Monica's budget for
FY 1998-99; adopt a resolution approving the Housing Authority's budget for FY 1998-99; adopt a
resolution approving the Redevelopment Agency's budget for FY1998-99; adopt a resolution
approving the Parking Authority's budget for FY 1998-99; and, authorize the City Manager to
negotiate and execute a contract with the Santa Monica-Malibu Unified School District for services
related to the implementation of the Childcare, Recreation, Enrichment and Sports Together
(CREST) Program. (To be considered with item 10-A. )
Staff Report
ACTION: Approved staff recommendations, as amended. Adopted Resolution Nos. 9276(CCS),
9277 (CCS), 73(HAS), 455(RAS), 230(PAS). Approved Contracts Nos. 7271(CCS) and
7272(CCS).
CC/RA-3: Recommendation to renew seven outstanding Promissory Notes - Recommendation
to renew two outstanding Promissory Notes for the Downtown Project, three for the Ocean Park
Redevelopment Project, and two for the Earthquake Recovery Redevelopment Project; and that the
Redevelopment Agency approve and authorize the Chairperson to execute the Promissory Notes
between the Agency and the City.
Staff Report
ACTION: Approved.
ADJOURNMENT OF SPECIAL JOINT MEETING
6. CONSENT CALENDAR: (Public discussion permitted. All items will be considered and
approved in one motion unless removed by a Councilmember for discussion.)
6-A: Approval of minutes of May 19, 1998, regular City Council meeting.
ACTION: Approved.
6-B: Earthquake Recovery Resolution declaring the continuing existence of a local emergency
(January 1994 Earthquake Damage).
Staff Report
ACTION: Adopted Resolution No. 9278 (CCS).
6-C: FY 1998-99 Gann appropriations - recommendation to adopt a resolution establishing the
City's Gann appropriations limit for Fiscal Year 1998-99, and adopt a resolution appropriating
Fiscal Year 1997-98 funds to Gann'ed reserve and/or designated balance sheet accounts.
Staff Report
ACTION: Adopted Resolutions Nos. 9279 (CCS) and 9280 (CCS).
6-D: Resolution establishing a Defined Contribution Pension Plan - recommendation to adopt a
resolution to approve and implement a defined contribution pension plan pursuant to Section 401(a)
of the Internal Revenue Code of 1986 for City employees and authorizing the City Manager to
execute a contract with the Public Employees Benefits Services Corporation to administer the plan.
Staff Report
ACTION: Adopted Resolution No. 9281 (CCS) and approved Contract No. 7273 (CCS).
6-E: Resolution for grant application for Senior Nutrition Program - adoption of resolution
authorizing submittal of grant application to Los Angeles County Community and Senior Citizen
Services Department for funding, and authorizing the City Manager to negotiate and execute a
contract with the County for provision of services to the elderly through the City's Senior Nutrition
and Recreation Program.
Staff Report
ACTION: Adopted Resolution No. 9282 (CCS) and approved Contract No. 7274 (CCS).
6-F: Resolution increasing parking lot rates in the Santa Monica Pier Deck Lot -
recommendation to adopt a resolution increasing parking lot rates on the Santa Monica Pier and
finding that such rate increases are exempt from the provisions of the California Environmental
Quality Act.
Staff Report
ACTION: Adopted Resolution No. 9283 (CCS).
6-G: Approval of Stormwater Parcel Report -recommendation to review and approve the 1998
Stormwater Parcel Report describing each parcel in the City that receives a property tax bill from the
Los Angeles County Tax Assessor's Office, and the amount of each parcel's Stormwater
Management User Fee.
Staff Report
ACTION: Approved.
6-H: Application for Federal Community Oriented Policing Services Program grant funds,
and purchase of software for an automated mobile field reporting system - recommendation to
authorize the City Manager to submit application for up to $400,000 in grant funds under the
Federal community Oriented Policing Services Program; to negotiate and execute a sole-source
contract with UCS, Inc., for an amount not to exceed $500,000; to purchase a software package for
the implementation of an Automated/Mobile Field Reporting System for the Police Department;
approve budget appropriates outlined in the report; and notification to Council of an exception to
Resolution No. 8966 (conducting business with firms doing business in or with Burma).
Staff Report
ACTION: Approved Contract No. 7275 (CCS).
6-I: Contract for construction management of Facilities Maintenance Program Repairs at
City-owned properties - recommendation to authorize the City Manager to negotiate and execute a
professional services contract with E.W. Moon, Inc., +O'Brien-Kreitzberg, Inc., in an amount not to
exceed $150,000 for construction management of Facilities Maintenance Program Repairs at City-owned properties.
Staff Report
ACTION: Approved Contract No. 7276 (CCS).
6-J: Contract to complete facility upgrades and maintenance improvements to various City
parks - recommendation to authorize the City Manager to negotiate and execute a contract with Art
Deck Construction, Inc., for $1,184,510, to complete facility upgrades and maintenance
improvements to various city parks; and, to negotiate and execute a contract with E.W. Moon, Inc.,
+ O'Brien-Kreitzberg, Inc., in an amount not to exceed $200,000, for construction management
services of the above construction project.
Staff Report
ACTION: Approved Contracts Nos. 7277 (CCS) and 7278 (CCS).
6-K: Contract for design of repairs for the Facilities Maintenance Program, at various City
parks - recommendation to authorize the City Manager to negotiate and execute a contract with
Zeballos+Smulevich Architects, in an amount not to exceed $150,000, for design of repairs for the
Facilities Maintenance Program, Various City Parks, Years 2 and 3.
Staff Report
ACTION: Approved Contract No. 7279 (CCS).
6-L: Contract for technical services for implementation of the City's Human Resources and
Payroll System - recommendation to authorize the City Manager to negotiate and execute a
contract with Carrera Consulting Group, in the amount of $550,800, for technical services for the
implementation of the City's Human Resources and Payroll System.
Staff Report
ACTION: Approved Contract No. 7280 (CCS).
6-M: Purchase of miscellaneous radio equipment for the Police Department and notification
of exception to Council policy re doing business with Burma - recommendation to authorize the
City Manager to negotiate and execute a purchase order with Motorola, Inc., for an amount not to
exceed $700,000, for the purchase of police radio equipment for the Police Department, and
notification of exception to council policy regarding conducting business with firms doing business
in or with Burma.
Staff Report
ACTION: Approved Contract No. 7281 (CCS).
6-N: Purchase of two compressed natural gas (CNG) powered parking enforcement vehicles
- recommendation to authorize the City Manager to negotiate and execute a purchase order with
Municipal Maintenance Equipment, Inc., in the amount of $53,861.58, for the purchase of two
CNG powered parking enforcement vehicles.
Staff Report
ACTION: Approved.
6-O: Purchase of firearms training system simulator for the Police Department -
recommendation to authorize the City Manager to negotiate and execute a purchase order with
FATS, Inc., in the amount of $62,000, for the purchase of one firearms training system simulator for
the Police Department.
ACTION: Approved.
6-P: Bid award for lease financing for one new tractor drawn Aerial Fire Apparatus -
recommendation to award Bid No. 2690 to Municipal Services Group, in the amount of
$117,501.85 per year, for a five year period, to provide lease financing of one tractor drawn Aerial
Fire Apparatus for the Fire Department.
Staff Report
ACTION: Approved.
6-Q: Bid award to purchase 2-cubic yard metal refuse containers - recommendation to award
Bid No. 2688 to Consolidated Fabricators Corporation, to furnish and deliver 2-Cubic Yard Refuse
Containers, at specified unit prices, for the Solid Waste Division of Environmental and Public
Works Management Department.
Staff Report
ACTION: Approved.
6-R: Bid award to furnish, deliver, and assemble outdoor bleachers - recommendation to award
Bid No. 2700 to Tomark Sports, in the amount of $53,666.71, to furnish, deliver and assemble
outdoor bleachers for the Parks and Sports Division, Community and Cultural Services Department.
Staff Report
ACTION: Approved.
6-S: Alternate Route for U.S. Constitution Day Parade on September 19, 1998 -
recommendation to adopt a resolution authorizing the holding of a parade on September 19, 1998,
on a route other than the official city parade route, and requiring parade organizers to limit its
duration to one hour, fifteen minutes, including frequent traffic breaks for bus crossing.
Staff Report
ACTION: Adopted Resolution No. 9284 (CCS).
6-T: Purchase of microfiltration unit and ultraviolet disinfection unit for the Dry Weather
Runoff Reclamation Facility - recommendation to waive competitive bidding requirements and
authorize the City Manager to negotiate and execute a price agreement for Zenon Municipal
Systems' microfiltration unit and Trojan Technologies' ultraviolet disinfection unit to be used in the
Dry Weather Runoff Reclamation.
Staff Report
ACTION: Approved.
10: PUBLIC HEARINGS:
10-A: Public hearing to approve FY 1998-99 One-Year Action Plan for Home Investment Partnership Act and Community Development Block Grant funds - recommendation to convene a public hearing, receive public input and approve the 1998-99 One Year Action Plan as required by the U.S. Department of Housing and Urban Development to receive and implement HOME and CDBG entitlement funds. Staff Report
(considered with CC/HA/PA/RA-2)
ACTION: Approved.
14. COUNCILMEMBER DISCUSSION ITEMS: (Public discussion permitted.)
14-A: Los Angeles County West Vector Control vacancy - appointment to the Los Angeles
County West Vector Control for one vacancy for a term ending December 31, 1999. (Continued
from June 16, 1998.)
ACTION: Continued to July 14, 1998 as a 5 item.
14-B: Commission on Older Americans vacancy - appointment to Commission on Older
Americans for one unscheduled vacancy for a term ending June 30, 2000. (Continued from June
16, 1998.)
ACTION: Continued to July 14, 1998 as a 5 item.
14-C: Bayside District Corporation vacancies - appointment to three vacancies for terms ending
June 30, 2000. (Continued from June 16, 1998.)
ACTION: Appointed Scott Freshwater, Wally Marks III, and John Warfel for terms ending June 30,
2000.
14-D: Planning Commission vacancy - appointment to one unscheduled vacancy for a term ending
June 30, 2000. (Continued from June 16, 1998.)
ACTION: Continued to July 14, 1998 as a 5 item.
14-E: Annual appointments to the following board and commission vacancies for terms expiring
June 30, 1998 (continued from June 16, 1998):
Airport Commission (1) - term ending June 30, 2002
Architectural Review Board (2) - terms ending June 30, 2002
Arts Commission (2) - terms ending June 30, 2002
Bayside District Corporation (4) - terms ending June 30, 2001
Building & Safety (1) - term ending June 30, 2001
Commission on Older Americans (3) - terms ending June 30, 2002
Commission on the Status of Women (2) - terms ending June 30, 2002
Convention and Visitors Bureau (3) - terms ending June 30, 2001
Housing Commission (2) - terms ending June 30, 2002
Landmarks Commission (3) - terms ending June 30, 2002
Library Board (2) - June 30, 2002
Personnel Board (1) - term ending June 30, 2003
Planning Commission (1) - term ending June 30, 2002
Recreation & Parks Commission (2) - terms ending June 30, 2002
Social Services Commission (2) - terms ending June 30, 2002
ACTION: Appointed Michael Segal, reappointed Nancy Desser, West Hooker, and Don Wheeler
for terms ending June 30, 2001 to the Bayside District Corporation. All other appointments,
continued to July 14, 1998 as a 5 item.
14-F: Request of Mayor Holbrook that Council direct staff to prepare language for a
Charter Amendment measure to be placed on the November 3, 1998, General Election to
allow voters to vote for a Mayor every four years.
ACTION: Continued to July 14, 1998.
14-G: Appointment to unscheduled vacancy on the Convention & Visitors Bureau for a term
ending June 30, 2000.
ACTION: Continued to July 14, 1998 as a 5 item.
14-H: Appointment to unscheduled vacancy on the Arts Commission for a term ending June
30, 1999.
ACTION: Continued to July 14, 1998 as a 5 item.
14-I: Appointment to unscheduled vacancy on the Recreation and Parks Commission for a
term ending June 30, 1999.
ACTION: Continued to July 14, 1998 as a 5 item.
14-J: Resignation from the Commission on the Status of Women - recommendation to accept
letter of resignation from Adine Forman from the Commission on the Status of Women and
authorize the City Clerk to publish the vacancy.
ACTION: Continued to July 14, 1998.
15. PUBLIC INPUT: (Public comment is permitted only on items not on the agenda that are within
the subject matter jurisdiction of the City. Please note that State law prohibits the City Council from
taking any action on items not listed on the agenda, including issues raised under this agenda item.)
ACTION: Heard. No action taken.
16. CLOSED SESSIONS:
16-A: Conference with Legal Counsel - Existing Litigation: Charmont v. City of Santa
Monica, Case No. SS 007397.
ACTION: No reportable action taken.
16-B: Conference with Legal Counsel - Existing Litigation: Wil-Fourth v. City of Santa
Monica, Case No. BS 045458.
ACTION: No reportable action taken.
16-C: Conference with Legal Counsel - Existing Litigation: Ring Trading Corporation v.
City of Santa Monica, LASC Case No. BC 172044.
ACTION: No reportable action taken.
16-D: Conference with Legal Counsel - Existing Litigation: Mountain View Residents
Association et al., v. City of Santa Monica, Case No. SC 052672.
ACTION: No reportable action taken.
16-E: Conference with Legal Counsel - Anticipated Litigation.
Number of cases: One.
ACTION: No reportable action taken.
ADJOURNMENT to July 14, 1998 at 6:15 p.m. in memory of George Peralta and Helen Garot.