COMPLETED AGENDA
CITY OF SANTA MONICA
REGULAR CITY COUNCIL MEETING AGENDA
COUNCIL CHAMBERS, 1685 MAIN STREET
TUESDAY, AUGUST 11 , 1998
CLOSED SESSION FROM 6:15 TO 7:00 P.M.
OPEN SESSION BEGINS AT 7:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
INSPIRATION
ROLL CALL
4. SPECIAL AGENDA ITEMS:
4-A: Proclamation of thanks to Judy Gewertz, the Commission on Older Americans, Social
Services Commission, and the Meals on Wheels-Santa Monica-Malibu-Pacific Palisades
organization for providing the Santa Monica Volunteer Directory.
ACTION: Proclamation presented by Mayor.
5. CONTINUED ITEMS:
5-A: Annual appointments to the Arts Commission (2) for terms ending June 30, 2002
(Continued from July 14, 1998).
ACTION: Continued to September 8, 1998.
5-B: Appointment to unscheduled vacancy on the Arts Commission for a term ending June
30, 1999. (Continued from July 14, 1998)
ACTION: Continued to September 8, 1998.
6. CONSENT CALENDAR: (Public discussion permitted. All items will be considered and
approved in one motion unless removed by a Councilmember for discussion.)
6-A: Approval of minutes of July 14, City Council meeting.
ACTION: Approved.
6-B: Earthquake Recovery Resolution declaring the continuing existence of a local emergency
(January 1994 Earthquake Damage).
Staff Report
ACTION: Adopted Resolution No. 9305 (CCS).
6-C: Purchase of one 90-cubic yard transfer trailer to haul solid waste to various landfills -
recommendation to award Bid No. 2693 to Compaction Control Industries, Inc., for an amount
not to exceed $78,300.24, to furnish and deliver one 90-cubic yard transfer trailer for the Solid
Waste Division, Environmental and Public Works Management Department.
Staff Report
ACTION: Approved.
6-D: Purchase of two sweeper/scrubbers to clean sidewalks, parking structures, alleys and
right-of-ways - recommendation to award Bid No. 2696 to Yale/Chase, for an amount not to
exceed $60,587.52, to furnish and deliver two new sweeper/scrubbers for Environmental and
Public Works Management Department.
Staff Report
ACTION: Approved.
6-E: Purchase of three portable air compressors to operate pneumatic tools and equipment
- recommendation to award Bid No. 2699 to Ingersoll Rand Company, in an amount not to
exceed $40,944.48, to furnish and deliver three new 185 CFM portable air compressors to be
used by the Resource Management Department and Environmental and Public Works
Management Department.
Staff Report
ACTION: Approved.
6-F: Purchase and installation of security cameras on city buses - recommendation to award
Bid No. 2704 to Prima Facia, Inc., at specified unit prices, to furnish, deliver and install security
cameras on buses for the Transportation Department.
Staff Report
ACTION: Approved.
6-G: Purchase of one four-wheel drive articulating tool carrier to transport materials, dig,
remove asphalt, tree roots, cleanup dirt and debris from the California Incline -
recommendation to award Bid No. 2708 to SMA Equipment, for an amount not to exceed
$102,432.80, to furnish and deliver one new four wheel drive articulating carrier for the Street
Maintenance Division, Environmental and Public Works Management Department.
Staff Report
ACTION: Approved.
6-H: Purchase of new skip loader for city tree trimming, planting and removal projects -
recommendation to award Bid No. 2709 to Cook Tractor Equipment, for an amount not to
exceed $40,920,17, for the purchase of one new skip loader for the Tree Maintenance Division,
Community and Cultural Services Department.
ACTION: Approved.
6-I: Purchase of ductile iron bell and spigot pipe for water mains, fire hydrants and fire
water lines - recommendation to award Bid No. 2712 to Pacific States Cast Iron Pipe Company,
at specified unit prices, to furnish and deliver ductile iron bell and spigot pipe for repair and
installation of water mains, fire hydrants and fire water lines throughout the City.
Staff Report
ACTION: Approved.
6-J: Landscape maintenance at various sites throughout the City - recommendation to award
Bid No. 2713 to Landscape West, Inc., at specified unit prices, to provide complete landscape
maintenance at various sites throughout the City for the Parks and Sports Division.
Staff Report
ACTION: Approved.
6-K: Purchase of hot asphalt concrete paving mixes to repair city streets - recommendation
to award Bid No. 2714 to Industrial Asphalt, at specified unit prices, to furnish and deliver hot
asphalt concrete paving mixes for the Environmental and Public Works Management
Department.
Staff Report
ACTION: Approved.
6-L: Purchase of miscellaneous fuel, oil, water, air and hydraulic filters as replacement
filters for City buses - recommendation to award Bid No. 2715 to Muncie Reclamation and
Supply Co., at specified unit prices, to furnish and deliver miscellaneous fuel, oil, water, air, and
hydraulic filters for the Transportation Department.
Staff Report
ACTION: Approved.
6-M: Purchase of window guard system to prevent vandals from etching windows on City
buses - recommendation to award Bid No. 2717 to Transit Care, Inc., at specified unit prices, to
design, manufacture and install a window guard system on buses for the Transportation
Department.
Staff Report
ACTION: Approved.
6-N: Purchase of services to remove and replace damaged window glass and plexiglass
window guards on city buses - recommendation to award Bid No. 2716 to Cinedyne, Inc., at
specified prices, for the removal and replacement of damaged window glass and plexiglass
window guards.
Staff Report
ACTION: Approved.
6-O: Purchase of filter system for recovery/filtration of waste water generated from daily
cleaning operations of parking structures - recommendation to authorize the City Manager to
negotiate and execute a sole source contract with Western Water Products, in an amount not to
exceed $72,315, for the purchase of a WaterCycle cartridge filter system.
Staff Report
ACTION: Approved Contract No. 7307 (CCS).
6-P: Contract for provision of construction and management services of the Beach
Improvement Group (BIG) Project, Palisades Park and South Beach Improvements -
recommendation to authorize the City Manager to negotiate and execute a contract with Black &
Veatch, in an amount not to exceed $525,000, for construction management of the BIG Project,
Palisades Park Improvements (Phase II) and South Beach Improvements.
Staff Report
ACTION: Approved Contract No. 7308 (CCS).
6-Q: Contract for professional services for additional design for the Coastal Interceptor
Sewer Project - recommendation to authorize the City Manager to negotiate and execute an
amendment to a contract with Montgomery Watson Americas. Inc., in an amount not to exceed
$582,810, for additional design services required in conjunction with the Coastal Interceptor
Sewer Project.
Staff Report
ACTION: Approved amendment to Contract No. 7216 (CCS).
6-R: Resolution authorizing the purchase of bus parts in the open market - recommendation
to adopt a resolution waiving competitive bidding requirements and authorizing the City Manager
to negotiate and execute contracts for the purchase of bus parts in the open market.
Staff Report
ACTION: Adopted Resolution No. 9306 (CCS).
6-S: Resolution authorizing an alternate race route and fee waiver for St. Monica's Church
OctoberFair 5K Race on September 26, 1998 - recommendation to adopt a resolution
authorizing St. Monica's Church to conduct the OctoberFair 5K race on September 26, 1998, on
a route other than one of the official city routes and waiving the fee for the race.
Staff Report
ACTION: Adopted Resolution No. 9307 (CCS).
6-T: Resolution for Final Map for tenant-participating conversion project at 1916-1928 3rd
Street for six units - recommendation to adopt resolution accepting and approving a final
subdivision map for Tract No. 52191.
Staff Report
ACTION: Adopted Resolution No. 9308 (CCS).
6-U: Resolution for Final Map for tenant-participating conversion project at 1234 19th
Street for six units - recommendation to adopt resolution accepting and approving a final
subdivision map for Tract No. 51694.
ACTION: Adopted Resolution No. 9309 (CCS).
6-V: Resolution for Final Map for tenant-participating conversion project at 909 Grant
Street for five units - recommendation to adopt resolution accepting and approving a Final
Subdivision Map for Tract No. 52327.
Staff Report
ACTION: Adopted Resolution No. 9310 (CCS).
6-W: Subdivision Improvement Agreement and resolution for final Map for condominium
project at 838 17th Street for five units - recommendation to adopt a resolution accepting and
approving a final subdivision map for Parcel No. 52224 to subdivide a property at 838 17th Street
and authorization for the City Manager to negotiate and execute a Subdivision Improvement
Agreement.
Staff Report
ACTION: Adopted Resolution No. 9311 (CCS).
6-X: Contract for provision of design, testing and relocation planning services for
telecommunications systems in the new Public Safety Building - recommendation to authorize
the City Manager to negotiate and execute an agreement with Johnson Controls, for an amount
not to exceed $100,000, for design, testing and relocation planning services for
telecommunication systems in the new Public Safety Building.
Staff Report
ACTION: Withdrawn at Request of Staff
6-Y: Contract to prepare a parking utilization and demand study and parking management
and implementation plan for the Civic Center Area - recommendation to authorize the City
Manger to negotiate and execute a contract with Kaku Associates, Inc., in an amount not to
exceed $150,000, to prepare a parking utilization and demand study and a parking management
implementation plan for the Santa Monica Civic Center area.
Staff Report
ACTION: Approved Contract No. 7311 (CCS).
6-Z: Contract to allow continuation of a pollution prevention research project related to
reducing use of household chemicals - recommendation to authorize the City Manager to
negotiate and execute an agreement with the California Integrated Waste Management board to
administer a $71,529 Federal grant to continue pollution prevention research; authorize the City
Manager to negotiate and execute an agreement with the Community Environmental Council to
continue managing the project; and, authorize the budget adjustments recommended in the staff
report.
Staff Report
ACTION: Approved Contracts Nos. 7312 (CCS) and 7313 (CCS).
6-AA: Resolution approving the application for grant funds for Santa Monica Beaches and
Palisades Park Improvements - recommendation to adopt resolution approving the application
for grant funds from Los Angeles County Regional Park and Open Space District Specified Grant
Program for Santa Monica Beaches (South Beach Improvements) from the Municipal Pier to Bay
Street, and Palisades Park Improvements (Phase II) from Arizona Avenue to the park's northern
terminus.
Staff Report
ACTION: Adopted Resolution No. 9312 (CCS).
6-BB: Resolution finding the City to be in conformance with Congestion Management
Program and adopting local implementation report - recommendation to adopt resolution
finding the City to be in conformance with the Congestion Management Program and adopting
the CMP Local Implementation Report, in accordance with California Government Code Section
75089.
Staff Report
ACTION: Adopted Resolution No. 9313 (CCS).
6-CC: Change order to contract for design of draft master plan for the Santa Monica
Municipal Bus Lines Facility Expansion - recommendation to authorize the City Manager to
negotiate and execute a change order to Contract No. 6522(CCS) with RNL/Interplan, in an
amount not to exceed $80,000 to explore additional options for the Municipal Bus Lines
Expansion Master Plan.
Staff Report
ACTION: Approved change to Contract No. 6522 (CCS).
6-DD: Contract for preparation of design development and construction documents for
Fire Station No. 2, located at 222 Hollister Avenue - recommendation to authorize the City
Manager to negotiate and execute a professional services agreement with Wolf/Lang/Christopher
Architects, Inc., for an amount not to exceed $200,000, for preparation of design development
and construction documents for Fire Station No. 2. (Continued from July 28, 1998)
Staff Report
ACTION: Approved Contract No. 7303 (CCS).
7. ADMINISTRATIVE PROCEEDINGS:
7-A: Reconsideration of approval of addition of convenience store to existing gas station at 1410 Pico Boulevard (Texaco) - recommendation to reconsider Appeal 97-001 of Planning Commission Approval of Conditional Use Permit 96-012 to allow the addition of a convenience store to an existing self-service gas station located at 1410 Pico Boulevard.
Applicant/Appellant: Texaco Refining and Marketing, Inc.
To be considered August 18, 1998.
8. ORDINANCES: (Public discussion permitted on emergency ordinances and ordinances for
introduction and first reading. No public discussion is permitted on ordinances for second reading
and adoption.)
8-A: Second reading and adoption of ordinance allowing the City Council, by resolution,
to prohibit or limit the use of bicycles on the Third Street Promenade Roadway when
necessary for public safety - recommendation to adopt and hold second reading of an ordinance
amending Section 3.12.590 of the Municipal Code to allow the City Council, by resolution, to
prohibit or limit the use of bicycles on the Third Street Promenade Roadway when necessary for
public safety. (Introduced July 28, 1998.)
Staff Report
ACTION: Adopted Ordinance No. 1920 (CCS).
9. STAFF ADMINISTRATIVE ITEMS: (Public discussion permitted.)
9-A: Management and Programming Plan for Miles Memorial Playhouse - recommendation
to approve the proposed management and programming plan for Miles Memorial Playhouse and
to authorize City staff to proceed with its implementation.
Staff Report
ACTION: Approved.
10: PUBLIC HEARINGS:
10-A: Public hearing to accept certified results of the 1997/98 Street Resurfacing
Proposition 218 assessment election and request to approve use of city funds for the project
- recommendation to hold public hearing, accept certified results of assessment election, and
approve the use of city funds to finance all of the proposed street improvements. (Continued from
July 14, 1998.)
Continued to September 8, 1998.
11. REPORTS OF BOARDS AND COMMISSIONS:
11-A: Request of Social Services Commission to remove commissioner from the
Commission for non-attendance at monthly meetings.
Staff Report
ACTION: Continued to August 18, 1998.
13. WRITTEN COMMUNICATIONS:
13-A: Request of D. Grantham to address Council regarding need for information on a
weed abatement citation and City employee conduct towards a member of the public.
ACTION: Referred to staff.
14. COUNCILMEMBER DISCUSSION ITEMS: (Public discussion permitted.)
14-A: Appointment to one unscheduled vacancy to the Bayside District Corporation for a
term ending June 30, 1999. (Continued from July 21, 1998.)
ACTION: Continued to August 18, 1998.
14-B: Appointment to unscheduled vacancy on the Social Services Commission for a term
ending June 30, 1999. (Continued from July 21, 1998.)
ACTION: Appointed Fern Seizer for a term ending June 30, 1999.
14-C: Resignation from the Airport Commission - recommendation to accept Eileen Hecht's
resignation from the Airport Commission and authorize the City Clerk to publish the vacancy.
ACTION: Accepted resignation.
14-D: Resignation from Arts Commission -recommendation to accept Matt Kramer's letter of
resignation from the Arts Commission and authorize the City Clerk to publish the vacancy.
ACTION: Accepted resignation.
14-E: Request of Mayor Pro Tem O'Connor to direct staff to compare the Los Angeles
comprehensive Ordinance to regulate guns and ammunition with Santa Monica ordinances
with the aim of Council adoption of additional measures that may contribute towards a
consistent regional firearms control policy. (Continued from July 28, 1998)
ACTION: Approved.
14-F: Request of Councilmember Feinstein direct staff to examine the Organization for
Economic Cooperation and Development's (OECD) proposed multi-lateral agreement on
investments and its effect on the power of local government, and return to Council with
options and recommendations.
ACTION: Approved.
14-G: Request of Councilmember Rosenstein to give staff direction to provide appropriate
outreach to R-1 residents north of Montana regarding the proposed interim ordinance to
be discussed on August 18, 1998.
ACTION: Approved outreach efforts other than mailings.
14-H: Appointment to one annual vacancy on the Commission on Older Americans -
appointment to a term ending June 30, 2002, previous appointment on July 14, 1998, was
declined by applicant.
ACTION: Appointed Naomi Meadows for a term ending June 30, 2002.
15. PUBLIC INPUT: (Public comment is permitted only on items not on the agenda that are
within the subject matter jurisdiction of the City. Please note that State law prohibits the City
Council from taking any action on items not listed on the agenda, including issues raised under
this agenda item.)
ACTION: Heard.
16. CLOSED SESSIONS:
16-A: Conference with Real Property Negotiator:
Property: 1602 Ocean Avenue, Santa Monica (Lobster property)
Negotiating parties: Howard Robinson, City representative
Myron L. And Lorraine Nathan, and John B. Kilbane & Associates, Inc., owners of record
Under negotiation: Option for acquisition of real property
ACTION: No reportable action.
16-B: Conference with Real Property Negotiator:
Property: 2101 and 2115 Pico Boulevard, Santa Monica, CA
Negotiating Parties: Howard Robinson, City representative
Plastic Mart, Inc., James Pico Investment Co., Ralph Nahigian and James Nahigian, owners
Under negotiation: Option for acquisition of real property
ACTION: No reportable action.
16-C: Conference with Legal Counsel - Existing Litigation: City of Santa Monica. V.
Andrew Mark Lessman, et al., Case No. BC 191657.
ACTION: Not heard.
16-D: Conference with Legal Counsel - Anticipated Litigation:
Number of cases: Two
ACTION: No reportable action.
ADJOURNMENT to August 18, 1998 at 6:15 p.m. in memory of Amparo Contreras de Castaneda and Milton Tepper.