City Council Meeting: 10/13/98

COMPLETED AGENDA

CITY OF SANTA MONICA

REGULAR CITY COUNCIL MEETING AGENDA

COUNCIL CHAMBERS, 1685 MAIN STREET

TUESDAY, OCTOBER 13 , 1998

CLOSED SESSION FROM 6:15 TO 7:00 P.M.

OPEN SESSION BEGINS AT 7:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

INSPIRATION

ROLL CALL

4. SPECIAL AGENDA ITEMS:

4-A: Acceptance of Councilmember Greenberg's resignation, declaration of vacant City Council seat, and discussion of options and procedure to fill vacancy, as provided for in Section 603 of the City Charter.

ACTION: Approved. Discussion continued to October 27, 1998.

6. CONSENT CALENDAR: (Public discussion permitted. All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

6-A: Approval of minutes of August 11 and 18, 1998, City Council meetings.

ACTION: Approved.

6-B: Earthquake Recovery Resolution declaring the continuing existence of a local emergency (January 1994 Earthquake Damage).

ACTION: Adopted Resolution No. 9324 (CCS).

6-C: Bid award to furnish and deliver re-refined motor oil and synthetic transmission fluid - recommendation to award Bid No. 2725 to Rosemead Oil Products, Inc., at specified unit prices, to purchase re-refined motor oil and synthetic transmission fluid for the Transportation Department. Staff Report

ACTION: Approved.

6-D: Bid award to purchase one 80,000 GCW tandem drive truck tractor - recommendation to award Bid No. 2698 to Boerner Truck Center, in the amount of $139,147.80, to furnish and deliver one tandem drive truck tractor for the Solid Waste Division, Environmental and Public Works Management Department. Staff Report

ACTION: Approved.

6-E: Bid award to purchase one 48,800 GVWR tandem drive dump truck - recommendation to award Bid No. 2703 to Carmenita Truck Center, in the amount of $159,968.60, to furnish and deliver one dump truck for the Water Division, Environmental and Public Works Management Department. Staff Report

ACTION: Approved.

6-F: Bid award to repair and recoat Civic Auditorium Roof - recommendation to award Bid No. 2724 to Eberhard Roofing, in the amount of $62,707, to repair and recoat the Civic Auditorium Roof for the Events Facilities Division, Community and Cultural Services Department. Staff Report

ACTION: Approved.

6-G: Bid award to repaint sunscreen and exterior walls of the Civic Auditorium - recommendation to award Bid No. 2726 to Colorfast Waterproofing and Printing Corp., for $39,183, to provide labor and materials to repaint the sunscreen and exterior walls of the Civic Auditorium for the Events Facilities Division, Community and Cultural Services Department. Staff Report

ACTION: Approved.

6-H: Resolution authorizing a Mills Historical Property contract for preservation of historic structure (2402 Fourth Street, #9) - recommendation to adopt resolution authorizing the City Manager to negotiate and execute an Historical Property Preservation Agreement under the Mills Act with the property owner of 2402 Fourth Street, No. 9.

ACTION: Adopted Resolution No. 9325 (CCS) and approved Contract No. 7363 (CCS).

6-I: Resolution authorizing a Mills Historical Property contract for preservation of historic structure (2402 Fourth Street, #7) - recommendation to adopt a resolution authorizing the City Manager to negotiate and execute an Historical Property Preservation Agreement under the Mills Act with the property owner of 2402 Fourth Street, No. 7. Staff Report

ACTION: Adopted Resolution No. 9326 (CCS) and approved Contract No. 7364 (CCS).

6-J: Contract amendment for design user improvements and construction administration for the Miles Memorial Playhouse - recommendation to authorize the City Manager to negotiate and execute an addendum to Contract No. 7066(CCS) with the John Ash Group, in the amount of $45,500, for additional services to design user improvements and provide construction administration at Miles Memorial Playhouse. Staff Report

ACTION: Approved amendment to Contract No. 7066 (CCS).

6-K: "Green" building research and technical assistance for the proposed public safety facility - recommendation to authorize the City Manager to negotiate and execute agreements with California Integrated Waste Management Board, to accept $60,000 in grant funding; with Southern California Edison, for $35,000 for green building research and technical assistance; and, with Gottfried Technology, Inc., for $95,000, to provide green building research and technical assistance for the proposed Public Safety Facility. Staff Report

ACTION: Approved Contacts Nos. 7365 (CCS), 7366 (CCS), and 7367 (CCS).

6-L: Underground tank removal, and environmental monitoring, assessment, engineering and remediation services - recommendation to authorize the City Manager to negotiate and execute a two-year contract with Arthur D. Little, in the amount of $1,707,618, to conduct underground tank removal, replacement and upgrade activities at the Airport, Corporate Yard and Fire Station Three, and environmental monitoring, assessment, engineering and remediation services at the Airport. Staff Report

ACTION: Approved Contract No. 115 (CD).

6-M: Contract for operations and systems analysis services for various City departments - recommendation to authorize the City Manager to negotiate and execute a two-year contract with Pollnow and Associates, in the amount of $228,020, for operations and systems analysis services to various City departments. Staff Report

ACTION: Approved Contract No. 7368 (CCS).

6-N: Resolution calling for a Regional Airport Plan for Southern California - recommendation to adopt resolution calling for the formation and development of a regional airport plan for Southern California. Staff Report

ACTION: Adopted Resolution No. 9327 (CCS).

6-O: Lease of office space for various City departments - recommendation to authorize the City Manager to negotiate and execute an agreement with Cardinal Broadway Properties, for an annual cost of $222,272, to lease office space at 525 Broadway for various City Departments. Staff Report

ACTION: Approved Contract No. 7369 (CCS).

8. ORDINANCES.

8-A: Second reading and adoption of ordinance amending the Affordable Housing Production Program regarding the definition of vacant parcel and applicability of affordable housing unit base fee - recommendation to hold second reading and adopt ordinance amending Sections 9.56.020 and 9.56.070 of the Affordable Housing Production Program regarding the definition of vacant parcel and the applicability of the affordable housing unit base fee to project applicants. (Introduced July 28, 1998.) Staff Report

ACTION: Adopted Ordinance No. 1926 (CCS).

9. STAFF ADMINISTRATIVE ITEMS: (Public discussion permitted.)

9-A: Recommendation to establish a new zoning designation to protect the Exposition Rail right-of-way for transportation purposes while allowing very limited and temporary uses to exist. (Continued from September 22, 1998.) Staff Report

ACTION: Approved.

9-B: Purchase of "green" electricity (generated from renewable resources) for City facilities and energy procurement and services assessment - recommendation to approve a green electricity purchasing policy for City facilities, and to approve a community needs assessment on energy procurement and energy services issues. Staff Report

ACTION: Approved.

9-C: Recommendation to direct staff to prepare a resolution addressing various policy issues for City-appointed boards and commissions including, but not limited to, establishing term limits for board and commission members. Staff Report

ACTION: Continued to date not certain.

12. RESOLUTIONS:

12-A: Resolution of necessity to acquire real property at 1602 Ocean Avenue by eminent domain - Recommendation to adopt a resolution finding and determining the public interest and necessity for acquiring and authorizing condemnation of certain real property located at 1602 Ocean Avenue. Staff Report

ACTION: Not adopted. Staff directed to work with developer on other issues. (Considered with Item 13-A.)

12-B: Amendment to Memorandum of Understanding (MOU) with Santa Monica Firefighters - recommendation to adopt resolution authorizing the City Manager to execute a modification to the MOU between the City of Santa Monica and the Santa Monica Firefighters, Local 1109 IAFF.

ACTION: Adopted Resolution No. 9328 (CCS) and approved Contract No. 7370 (CCS).

13. WRITTEN COMMUNICATIONS: (Public discussion permitted.)

13-A: Request of Warren Roberts to address Council regarding the property located at 1602 Ocean Avenue, Santa Monica ("The Lobster").

ACTION: See item 12-A for action.

13-B: Request of Donald F. Woods, Jr. to address Council regarding actions the City may be taking in connection with alleged inappropriate use of a City photocopier by a Councilmember.

ACTION: Received and filed.

14. COUNCILMEMBER DISCUSSION ITEMS: (Public discussion permitted.)

14-A: Appointment to two unscheduled vacancies on the Commission on the Status of Women for a term ending June 30, 2001. (Continued from September 8, 1998.)