COMPLETED AGENDA

CITY OF SANTA MONICA

REGULAR CITY COUNCIL MEETING, SPECIAL MEETING

OF THE HOUSING AUTHORITY, AND SPECIAL JOINT MEETING

OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY

COUNCIL CHAMBER, 1685 MAIN STREET

TUESDAY, NOVEMBER 24, 1998

CLOSED SESSION FROM 6:15 TO 7:00 P.M.

OPEN SESSION BEGINS AT 7:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

INSPIRATION

ROLL CALL

4. SPECIAL AGENDA ITEMS:

4-A: Adoption of an emergency ordinance setting an election date and necessary resolutions calling a special election for the purpose of filling vacant seat left by Councilmember Asha Greenberg's resignation. (Continued from November 10, 1998.)

ACTION: Staff directed to explore alternative election dates including a Saturday, a Sunday, and a two-day Saturday/Sunday election; additional costs; solicit input from public regarding alternative dates; explore ways to promote election; and possibly revise election day poll site hours. Continued to December 8, 1998.

SPECIAL MEETING OF THE HOUSING AUTHORITY: (Public discussion permitted.)

ROLL CALL OF HOUSING AUTHORITY (HA)

HA-1: Report on Tenant Assistance Rental Program (TARP) and recommendation to incorporate County of Los Angeles Section 8 tenants into Santa Monica's program - recommendation that Housing Authority receive TARP report and direct the Secretary to enter into an agreement with the County of Los Angeles to incorporate the 93 Section 8 tenants who are residents of Santa Monica.

ACTION: Approved recommendations as amended. Awarded Contract # 7416 (HAS).

SPECIAL MEETING OF THE REDEVELOPMENT AGENCY AND THE CITY COUNCIL:

ROLL CALL OF REDEVELOPMENT AGENCY (RA)

CC-RA-1: Contracts for construction for the Pico Boulevard Streetscape improvement project - recommendation to authorize the Redevelopment Agency Executive Director to negotiate and execute contracts for 1) construction of the Pico Streetscape Improvement project with Terra-Cal Construction, Inc., in an amount not to exceed $4,076,379, and 2) contract with DMR Team Inc., for $314,295 for construction management services.

ACTION: Approved Contract # 7418(RAS) (DMR Team, Inc.). Construction bids rejected; staff directed to return December 8, 1998 with proposal to re-bid or award construction contract on open market; and return with information on median and lighting concerns.

6. CONSENT CALENDAR: (Public discussion permitted. All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

6-A: Approval of minutes of September 15, 1998, October 13, 1998 and October 27, 1998, City Council meetings.

ACTION: Approved minutes of September 15 and October 27, 1998. Minutes of October 13, 1998 continued to December 15, 1998.

6-B: Earthquake Recovery Resolution declaring the continuing existence of a local emergency (January 1994 Earthquake Damage).

ACTION: Approved Resolution # 9337 (CCS).

6-C: Purchase of one cab and chassis with dump body to haul debris from job sites - recommendation to award Bid No. 2691 to Maurice Sopp & Son, in an amount not to exceed $37,780.34, to furnish and deliver one 14,000 GVWR cab and chassis with dump body for the Wastewater Division, Environmental and Public Works Management Department.

ACTION: Approved.

6-D: Purchase of one cab and chassis with utility body to transport tools and materials to various job sites - recommendation to award Bid No. 2694 to Maurice Sopp & Son, in an amount not to exceed $42,195.82, to finish and deliver one 15,000 GVWR cab and chassis with utility body for the Street Maintenance Division, Environmental and Public Works Management Department.

ACTION: Approved.

6-E: Purchase of one cab and chassis with stake bed for transporting equipment and supplies to various job sites - recommendation to award Bid No. 2695 to Maurice Sopp & Son, in an amount not to exceed $32,872.28, to furnish and deliver one 14,000 GVWR cab and chassis with stake bed for the Traffic Operations Division, Planning and Community Development Department.

ACTION: Approved.

6-F: Purchase of two new ½ ton 4 x 4 pickup trucks and notification to Council of an exception to Resolution No. 8966 (CCS) - recommendation to award Bid No. 2697 to Bob Beaty Ford, in an amount not to exceed $56,045.36, to furnish and deliver two new CNG powered ½ ton 4 x 4 trucks for the Wastewater Division, Environmental and Public Works Management Department; and, notification to Council of exception to Resolution No. 8966(CCS) regarding doing business in or with Burma.

ACTION: Approved

6-G: Purchase of two dump trucks - recommendation to award Bid No. 2702 to Maurice Sopp & Son, in an amount not to exceed $69,970.64, to furnish and deliver two 28,000 GVWR dump trucks for the Street Maintenance and Water Divisions, Environmental and Public Works Management Department.

ACTION: Approved.

6-H: Purchase of two refuse collection vehicles for trash collection - recommendation to award Bid No. 2705 to Carmenita Truck Center, in an amount not to exceed $419,181.88, to furnish and deliver two refuse collection vehicles for Solid Waste Management Division, Environmental and Public Works Management Department.

ACTION: Approved.

6-I: Purchase one cab and chassis with crane and valve operator for repairs and replacement of fire hydrants - recommendation to award Bid No. 2706 to Maurice Sopp & Son, in an amount not to exceed $66,232.77, to furnish and deliver one 14,000 GVWR cab and chassis with crane and valve operator for the Water Division, Environmental and Public Works Management Department.

ACTION: Approved.

6-J: Purchase of firefighting breathing devices and communication devices - recommendation to approve purchase from L.N. Curtis & Sons, in an amount of $35,592.60, for firefighting breathing devices and for a communication device for the Fire Suppression Division, Fire Department.

ACTION: Approved.

6-K: Resolution approving alternate race route for 21st Venice-Marina 5K and 10K runs on December 12, 1998 - recommendation to adopt a resolution approving an alternate race route for the 21st annual Holiday Venice-Marina 5/10K run on December 12, 1998, and to waive the fee for the race.

ACTION: Approved Resolution # 9338 (CCS).

6-L: Resolution for final map for tenant-participating conversion TPC-241 at 2647 6th Street - recommendation to adopt resolution accepting and approving a final subdivision map for Tract No. 48923 for a 24-unit tenant participating conversion at 2647-6th Street.

ACTION: Approved Resolution # 9339 (CCS).

6-M: Resolution for grant funds from the Los Angeles County Department of Public Works Santa Monica Bay Competitive Grant Program - recommendation to adopt a resolution authorizing an application for $375,000 in funds under the Los Angeles County Department of Public Works Santa Monica Bay Competitive Grant Program, under proposition A for two projects: (1) installation of continuous deflection separation units to remove contaminants in storm water runoff; and, (2) funds for storm water enhancement at City Parks.

ACTION: Approved Resolution # 9340 (CCS).

6-N: Rejection of bid received for repair of earthquake-damaged sanitary sewer mains and request to rebid the project - recommendation to authorize the City Manager to reject bid received for repair to earthquake-damaged sanitary sewer mains in Colorado Avenue, Stewart and 26th Streets, in Pico Boulevard from Centinela Avenue to Main Street, and to authorize the City Engineer to re-advertise and rebid the project.

ACTION: Approved.

6-O: Request to waive the competitive bidding requirements and authorize the City Manager to negotiate and execute a sole source purchase order for bus parts - recommendation to waive the competitive bidding requirement and authorize the City Manager to negotiate and execute a sole source purchase order with New Flyer Parts, with an estimated annual expenditure of $200,000, to furnish and deliver original equipment manufactured bus parts for the Transportation Department.

ACTION: Approved.

6-P: Request to waive the competitive bidding requirements and authorize the City Manager to negotiate and execute a sole source purchase order for bus seating - recommendation to waive the competitive bidding requirement and authorize the City Manager to negotiate and execute a sole source purchase order with Seating Components, with an estimated annual expenditure of $50,000, to furnish, deliver and repair/refurbish bus seating for the Transportation Department.

ACTION: Approved.

6-Q: Request to waive the competitive bidding requirements and authorize the City Manager to negotiate and execute a sole source purchase order for fire truck parts - recommendation to waive the competitive bidding requirement and authorize the City Manager to negotiate and execute a sole source purchase order with K.M.E. Fire Apparatus, with an estimated annual expenditure of $34,500, to furnish and deliver original equipment manufactured ladder truck parts for a Fire Department truck.

ACTION: Approved.

6-R: Contract for technical services for implementation and support of the City's database applications - recommendation to authorize the City Manager to negotiate and execute a contract with Future Technology Personnel, in an amount not to exceed $100,000, for technical consulting services for implementation and support of the City's database applications.

ACTION: Approved Contract # 7419 (CCS).

6-S: Contract to accept grant funds for purchase of compressed natural gas heavy duty vehicles - recommendation to authorize the City Manager to negotiate and execute a contract with the Southern California Air Quality Management District to accept grant funds in the amount of $739,978, for the purchase of compressed natural gas heavy duty vehicles.

ACTION: Approved Contract # 7420 (CCS).

6-T: Contract for the purchase of real property located at 2101 and 2115 Pico Boulevard - recommendation to authorize the City Manager to negotiate and execute a purchase contract for real property located at 2101 and 2115 Pico Boulevard, in an amount not to exceed $4,000,000, including all closing costs; authorize the City Manager to negotiate and execute a contract amendment with Takata Associates additional design and community outreach services, in an amount not to exceed $130,000; and to adopt the negative declaration prepared to assess the environmental impacts associated with the purchase of the property.

ACTION: Approved Contract # 7421 (CCS), and amendment to Contract # 6830 (CCS).

6-U: Approval of Consolidated Rental Housing Trust Fund Guidelines and Resolution affirming the intent to use Redevelopment Housing Trust Fund proceeds for affordable housing - recommendation to: 1) approve Consolidated Rental Housing Trust Fund Guidelines, 2) adopt Guidelines governing the TORCA Housing Trust Fund, and 3) adopt resolution affirming intent that Redevelopment Housing Trust Fund proceeds be used for affordable housing.

ACTION: Approved as amended. Adopted Resolution # 9341 (CCS).

6-V: Contracts for construction for Earthquake Repairs and Interim Improvements to the Main Library and Facilities Maintenance at various City facilities - recommendation to authorize the City Manager to negotiate and execute a contract with ARK Construction Company, Inc., in the amount of $889,000, to complete the Earthquake Repairs and Interim Improvements to the Main Library and Facilities Maintenance at various City facilities; and negotiate and execute a contract with CMTS, in the amount of $230,000, for construction management services.

ACTION: Approved Contract # 7422 (CCS) (ARK Construction) and Contract # 7423 (CCS) (CMTS).

6-W: Resolution setting a public hearing on February 9, 1999, to confirm the assessment costs for street improvements - recommendation to adopt resolution setting a public hearing for February 9, 1999, to confirm the assessment costs for the improvements performed in conjunction with the FY1996-97 annual street resurfacing program and appurtenant work at various locations throughout the City.

ACTION: Approved Resolution # 9342 (CCS).

6-X: Contract for construction management of the Parks Facility Maintenance Program Year 1 - recommendation to authorize the City Manager to negotiate and execute a professional services contract with CMTS,Inc., in the amount of $170,000, for construction management services for the facility upgrades and maintenance improvements to various parks throughout the City.

ACTION: Approved Contract # 7424 (CCS).

8. ORDINANCES: (Public discussion permitted on emergency ordinances and ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

8-A: Second reading and adoption of an ordinance of the City of Santa Monica deleting various sections of the municipal code relating to the designation of preferential parking zones. (Introduced November 10, 1998)

ACTION: Adopted Ordinance # 1928 (CCS).

8-B: Introduction and first reading of an ordinance authorizing an amendment to the contract between the California Public Employees' Retirement System and the City of Santa Monica to amend the survivor benefit option for local fire members and repealing Ordinance No. 1924(CCS).

ACTION: First reading held.

12. RESOLUTIONS: (Public discussion permitted.)

12-A: Resolution authorizing the City Manager to negotiate and execute a Memorandum of Understanding with the Public Attorneys' Legal Support Staff Union (PALSSU).

ACTION: Approved Resolution # 9343 (CCS) and Contract # 7425 (CCS).

12-B: Resolution establishing a preferential parking zone OO for 12th Street between Santa Monica Boulevard and Arizona Avenue - recommendation to adopt the Initial Study/Negative Declaration for the proposed zone and approve the resolution establishing preferential parking zone OO, prohibiting parking between the hours of 7:00 a.m. and 9:00 p.m., Monday through Saturday, except by permit.

ACTION: Continued to December 15, 1998.

13. WRITTEN COMMUNICATIONS: (Public discussion permitted.)

13-A: Request of Robin Waner to address Council requesting an ordinance requiring all markets in the City of Santa Monica to accept food stamps.

ACTION: City Attorney to research request and return to Council as soon as possible.

13-B: Request of Pro Se - the Advocate to address Council regarding addressing Council under "13" items on the agenda and regarding a Town Hall survey.

ACTION: Information received and filed.

13-C: Request of Lori Balton, Location Manager, to address Council requesting permission to film scenes for a motion picture at Monsoon Restaurant on Friday, December 19, 1998.

ACTION: Staff to return December 8, 1998 with resolution approving request.

14. COUNCILMEMBER DISCUSSION ITEMS: (Public discussion permitted.)

14-A: Request of Councilmember Rosenstein to direct staff to prepare an ordinance requiring local merchants to accept food stamps.

ACTION: See 13-A.

14-B: Request of Mayor Pro Tem O'Connor and Councilmember Rosenstein to direct staff to review the functioning, charge and responsibilities of the Architectural Review Board and report to Council any recommendations for improvement.

ACTION: Approved.

15. PUBLIC INPUT: (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. Please note that State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

16. CLOSED SESSIONS:

16-A: Conference with Legal Counsel - Existing Litigation: Brett Carr V. City of Santa Monica, U.S. District Court No. CV 97-8765 HLH (Ex)

ACTION: No reportable action taken.

16-B: Conference with Legal Counsel - Anticipated Litigation:

Number of Cases: Three.

ACTION: No reportable action taken.

16-C: Conference with Labor Negotiator:

City Negotiator: Karen Bancroft, Personnel Director.

Bargaining Units: Public Attorneys' Legal Support Staff Union (PALSSU)

Municipal Employees Association (MEA)

ACTION: No reportable action taken.

16-D: Conference with Real Property Negotiator:

Property: 2330 Michigan Avenue, Santa Monica

Negotiating parties: Howard Robinson, City representative

Irving Geffner, owner of record

Under negotiation: Option for acquisition of real property

ACTION: No reportable action taken.

ADJOURNMENT to December 8, 1998 at 7:00 PM, in memory of Brandy Mitock and Joseph P. Merlino.