COMPLETED AGENDA

CITY OF SANTA MONICA

SPECIAL MEETING OF THE REDEVELOPMENT AGENCY

AND REGULAR CITY COUNCIL MEETING AGENDAS

MAIN LIBRARY AUDITORIUM, 1343 6TH STREET

TUESDAY, DECEMBER 15 , 1998

CLOSED SESSION FROM 6:15 TO 7:00 P.M.

OPEN SESSION BEGINS AT 7:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

INSPIRATION

ROLL CALL

4. SPECIAL AGENDA ITEMS:

4-A: Presentation of National Night Out Competition Award to the Santa Monica Police Department by the National Association of Town Watch.

ACTION: Withdrawn at the request of staff.

5. CONTINUED ITEMS:

5-A: Introduction and first reading of an ordinance relating to the setting of a special election for the purpose of filling a vacant seat on the City Council left by Councilmember Asha Greenberg's resignation, and recommendation to review and approve election procedures and funding.

ACTION: Ordinance introduced and held first reading. Polling site hours to be 8 am to 7 pm on Saturday, April 24, 1999 and 10 am to 7 pm on Sunday, April 25, 1999. Approval of funding continued to December 22, 1998.

SPECIAL MEETING OF THE REDEVELOPMENT AGENCY: (Public discussion permitted.)

ROLL CALL OF REDEVELOPMENT AGENCY (RA)

RA-1: Approval of annual report for fiscal year 1997- 1998 for the Redevelopment Agency - recommendation to the Redevelopment Agency approve the annual report and direct the Executive Director to transmit the report to the Controller of the State of California.

ACTION: Approved.

ADJOURNMENT OF SPECIAL MEETING

6. CONSENT CALENDAR: (Public discussion permitted. All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

6-A: Approval of minutes of October 13, 1998, City Council meeting. (Continued from November 24, 1998.)

ACTION: Approved.

6-B: Earthquake Recovery Resolution declaring the continuing existence of a local emergency (January 1994 Earthquake Damage).

ACTION: Adopted Resolution No. 9348 (CCS).

6-C: Purchase of an on-line edit system for City TV video project - recommendation to award Bid No. 2732 to J & R Film/Moviola, in an amount not to exceed $36,427.21, for delivery and installation of an on-line edit system for the Cable Television Division.

ACTION: Approved.

6-D: Purchase of a public meeting coverage remote control camera system - recommendation to award Bid No. 2733 to Hoffman Video System, in an amount not to exceed $100,167. 56, to deliver and install a public meeting coverage remote control camera system, for coverage of public meetings in City Council Chambers, for the Cable Television Division.

ACTION: Approved.

6-E: Purchase of plumbing fixtures and plumbing parts for Bay Savers Program - recommendation to award Bid No. 2734 to Familian Bay Area, as specified unit prices, with two one-year renewal options, to furnish and deliver plumbing fixtures and plumbing parts used in the City's Bay Savers Program, for the Environmental Programs Division, Environmental and Public Works Management Department.

ACTION: Approved.

6-F: Purchase of original equipment manufactured transmission and engine bus parts - recommendation to waive the competitive bidding requirement and authorize the City Manager to negotiate and execute a sole source purchase order with Valley Detroit Diesel Allison, at specified unit prices, for original equipment manufactured transmission and engine parts to repair and replace worn out bus parts.

ACTION: Approved.

6-G: Purchase of parking and traffic control signs - recommendation to award a purchase order, with a one-year renewal option, to Zumar Industries Inc., at specified unit prices, for the purchase of parking and traffic control signs for the Traffic Operations Division, Planning & Community Development Department.

ACTION: Approved.

6-H: Contract for a police time, attendance and labor management system, computer hardware and a maintenance agreement - recommendation to authorize the City Manager to 1) negotiate and execute a contract with Kronos, Inc., in an amount not to exceed $270,000.00 for the purchase of a time, attendance and labor management system; 2) authorize purchase of computer hardware through a competitive bid process at an amount not to exceed $98,000; and 3) authorize the City Manager to negotiate and execute a contract with Kronos Inc., for a maintenance agreement to cover the five years subsequent to the end of the system warranty at a total cost not to exceed $125,163.

ACTION: Approved Contracts Nos. 7426 (CCS)(purchase) and 7427 (CCS) (maintenance).

6-I: Contract for project management services for City projects - recommendation to authorize the City Manager to negotiate and execute a professional services contract with Daniel, Mann, Johnson, and Mendenhall (DMJM), in an amount not to exceed $650,000, for project management services on Civil Engineering and Architectural CIP projects.

ACTION: Approved Contract No. 7428 (CCS).

6-J: Contract for access curb ramp construction at various locations throughout the City - recommendation to authorize the City Manager to negotiate and execute a contract with C.J. Construction Inc., in an amount not to exceed $71,535, for the construction of curb ramps at various City locations.

ACTION: Approved Contract No. 7429 (CCS).

6-K: Lease of office space for disaster recovery office - recommendation to authorize the City Manager to negotiate and execute an agreement with Maury Herman, Trustee of Maury Herman Family Trust, and Catherine Popesco, at the recommended rate, to lease office space at 1918 Main Street for the City's disaster recovery office.

ACTION: Approved Contracts Nos. 7430 (CCS) (Herman) and 7431 (CCS) (Popesco).

6-L: Extension to Hill 'an Dale Learning Center (child care program) lease at 2801 25th Street - recommendation to authorize the City Manager to continue its lease with Hill 'an Dale Family Learning Center (Hill 'an Dale) for use of 2801 25th Street as a child care center until June 30, 2003, at the rate of $1.00 per year.

ACTION: Approved extension of Contract No. 4762 (CCS).

6-M: Resolution approving Final Tract Map No. 46210 - 117 Pacific Street - recommendation to adopt resolution approving Final Tract Map No. 46210 for a 16-unit tenant-participating conversion project at 117 Pacific Street.

ACTION: Adoption of Resolution No. 9349 (CCS).

6-N: Resolution certifying subsequent mitigated negative declaration for the costal interceptor sewer project, approval of design of the Moss Avenue pumping station, approval of change order to contract with Montgomery Watson Americas, Inc., and amendment to the contract with Black and Veatch - recommendation to 1) adopt the resolution certifying subsequent initial study and mitigated negative declaration; 2) approve the conceptual design for the Moss Avenue Sewage pumping station; 3) authorize the City Manager to negotiate and execute a change order to contract 7400 (CCS) with Montgomery Watson Americas Inc., for the construction of the Appian Way portion of the project; 4) authorize the City Manager to negotiate and execute an amendment to contract 7401 (CCS) with Black and Veatch, Inc., for construction management and inspection services; and 5) authorize the approved budget changes as detailed in the staff report.

ACTION: Recommendation approved. Adopted Resolution No. 9350 (CCS), and approved amendments to Contracts Nos. 7400 (CCS)(Montgomery) and 7401 (CCS) (Black).

6-O: Transmittal of comprehensive annual financial report for fiscal year ending June 30, 1998 - recommendation that the City's comprehensive annual financial report for FY 1997-98, required by Section 1516 of the City Charter, be received and filed.

ACTION: Approved.

6-P: Certification of statement of official action for appeal of CUP 96-023 at 1410 Pico Boulevard (Texaco Station) - recommendation that the City Council certify statement of official action for appeal of Planning Commission approval of conditional use Permit 96-023 to allow the addition of a fast-food restaurant to an existing self-service gas station at 1410 Pico Boulevard.

ACTION: Approved.

6-Q: Certification of statement of official action for appeal 98-007 CUP 98-003 (Le Merigot Hotel) - recommendation that the City Council certify statement of official action for appeal of Planning Commission approval of a conditional use permit to allow the issuance of alcohol licenses to relative to a 175 room hotel.

ACTION: Approved.

6-R: Recommendation to cancel the December 22, 1998, regular City Council meeting.

ACTION: Withdrawn.

8. ORDINANCES: (Public discussion permitted on emergency ordinances and ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

8-A: Second reading and adoption of an ordinance authorizing an amendment to the contract between the California Public Employees' Retirement System and the City of Santa Monica to amend the survivor benefit option for local fire members and repealing Ordinance No. 1924(CCS). (Introduced November 24, 1998)

ACTION: Adopted Ordinance No. 1929 (CCS) and amended Contract No. 7348 (CCS).

8-B: Municipal Pool Facility - adoption of resolution certifying the final environmental impact report; adoption of resolution making necessary CEQA findings and adopting a statement of overriding considerations and mitigation monitoring plan; and, introduction and first reading of an ordinance adopting development agreement amendment with the City College District authorizing the development of the Municipal Pool Replacement Project.

ACTION: Adopted Resolutions Nos. 9351 (CCS) (EIR) and 9352 (CCS) (CEQA). Ordinance had first reading. Staff directed to look at improving the drop-off spot; including the school district in the operating agreement; and, at possible articulation of wall on 16th Street.

8-C: Introduction and first reading of an ordinance amending the public works contracting sections of the Santa Monica Municipal Code to allow for a two-phased process of awarding public contracts.

ACTION: Introduced and held first reading.

9. STAFF ADMINISTRATIVE ITEMS: (Public discussion permitted.)

9-A: Endorsement of Lifelong Learning Project and authorization to incorporate Lifelong Learning Project logo on City publications where feasible.

ACTION: Approved.

12. RESOLUTIONS: (Public discussion permitted.)

12-A: Resolution establishing a preferential parking zone OO for 12th Street between Santa Monica Boulevard and Arizona Avenue. (Continued from November 24, 1998)

ACTION: To be considered on January 19,1999.

13. WRITTEN COMMUNICATIONS: (Public discussion permitted.)

13-A: Request of Pro Se - the Advocate to address Council regarding a Town Hall survey and accessibility issues.

ACTION: Mr. Pro Se was not present.

13-B: Request of Lola Mintz & Jacob Rubin to address Council regarding a petition requesting the installation of a traffic light on Montana Avenue between 21^st Street and 21^st Place.

ACTION: Received and filed.

13-C: Request of Cherie Rodgers to present to Council a petition regarding traffic conditions on Montana Avenue and to read an open letter to Council signed by over 500 children.

ACTION: Received and filed. Staff to return with requested information.

13-D: Request of Evie Lansberry to address Council regarding on-going changes in the City and their effect on the quality of life and sense of community.

ACTION: Staff to return with information on housing demolished and rebuilt housing for last 5 years.

13-E: Request of Helen Affsa to address Council regarding changing the location of her vending spot.

ACTION: Not present. Information received and filed.

13-F: Request of Ken Haber to address Council on behalf of Castle Rock Pictures asking for permission to film exterior scenes during extended hours at 514 Palisades Avenue on January 28 and 29, 1999.

ACTION: Request was not approved. Information received and filed.

14. COUNCILMEMBER DISCUSSION ITEMS: (Public discussion permitted.)

14-A: Appointment to one unscheduled vacancy on the Recreation and Parks Commission for a term ending June 30, 1999. (Continued from October 27, 1998.)

ACTION: Continued to January 12, 1999.

14-B: Appointment to one unscheduled vacancy on the Social Services Commission for a term ending June 30, 1999. (Continued from October 27, 1998)

ACTION: Continued to February 9, 1999.

14-C: Resignation from the Housing Commission - recommendation to accept letter of resignation from Thomas V. Pratt from the Housing Commission and authorize the City Clerk to publish the vacancy.

ACTION: Approved.

14-D: Request of Councilmember Feinstein to address Council regarding directing staff to research technical, logistical, legal and financial aspects of using Instant Run-off Voting (IRV) for the proposed April 1999 special election; and, to direct staff to hold a public workshop on the use of IRV in order to inform the public and gauge potential community support.

ACTION: Request approved generally, not applicable to the April 1999 election.

15. PUBLIC INPUT: (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. Please note that State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

ACTION: Received and filed.

16. CLOSED SESSIONS:

16-A: Conference with Legal Counsel: City of Los Angeles v. County Sanitation District Nos. 4, 5, 9, 16 and 27 of Los Angeles County and Related Actions - Consolidated Case No. BC 034185, Related Case No. BC 128412.

ACTION: No reportable action taken.

.

16-B: Conference with Legal Counsel - Anticipated Litigation:

Number of cases: One

ACTION: No reportable action taken.

ADJOURNMENT to Tuesday, December 22, 1998 in memory of Mitch Kato.