Item 6-DD

Council Meeting: July 28, 1998 Santa Monica, California

TO: Mayor and City Council

FROM: City Staff

SUBJECT: Recommendation to Authorize the City Manager to Negotiate and Execute a Professional Services Agreement with Wolf/Lang/Christopher (WLC) Architects, Inc., for Preparation of Design Development and Construction Documents for Fire Station #2

INTRODUCTION

This report recommends that the City Council authorize the City Manager to negotiate and execute a professional services agreement not to exceed $200,000 with Wolf/Lang/Christopher (WLC) Architects, Inc., for preparation of design development and construction documents for Fire Station #2.

BACKGROUND

On August 7, 1995, a Request for Qualifications (RFQ) was issued to 146 firms for architectural services to replace Fire Station #2 located at 222 Hollister Avenue. On August 31, 1995, a Request for Proposals (RFP) was sent to four firms that were selected by a committee. The four firms submitted proposals to develop schematic design, design development, and construction documents. Wolf/Lang/Christopher (WLC) was selected by the committee as the most qualified firm. On October 17, 1995, the City Council authorized the City Manager to negotiate and execute an agreement with WLC Architects to prepare schematic design documents for the new Fire Station #2. The resulting design, which complies with the Ocean Park District (OP-2) Design Guidelines, was displayed at a public workshop where members of the public expressed their support. A conditional use permit (CUP) was required because the OP-2 does not list Fire Stations as an allowable use at the 222 Hollister site. The CUP was approved by the Planning Commission on May 27, 1998. The design was approved by the Architectural Review Board (ARB) on July 6, 1998 and has been submitted to the Coastal Commission for approval at the next Southern California area meeting in November 1998.

Staff recommends that WLC proceed with design development and construction documents for the new Fire Station #2.

BUDGET/FINANCIAL ANALYSIS

FUNDS REQUIRED

Contract $200,000

Contingency $30,000

TOTAL $230,000

Funds in the amount of $230,000 are available in CIP account #01-730-312-20097-8900-99485.

RECOMMENDATION

Staff recommends that City Council:

1. Authorize the City Manager to negotiate and execute a professional services agreement not to exceed $200,000 with Wolf/Lang/Christopher Architects, Inc. for the preparation of design development and construction documents for Fire Station #2; and

2. Authorize the City Engineer to issue any necessary change orders to complete additional work in conformance with the Administrative Instructions on change orders.