Item 6-F

City Council Meeting: 02-23-99 Santa Monica, California

TO: Mayor and City Council

FROM: City Staff

SUBJECT: Recommendation to Award Bid to Furnish and Deliver Two Police Package Utility Vehicles, Bid #2741

Introduction

This report recommends award of bid to furnish and deliver two Police package utility vehicles for the Office of Administrative Services, Police Department, in the total amount of $56,490.26, including applicable sales tax.

Background

In response to published Notices Inviting Bids (published January 14 and 15, 1999) in accordance with City specifications, bids were received and publicly opened and read on January 28, 1999. Proposal forms were mailed to twenty-seven vendors and notices were advertised in accordance with City Charter and Municipal Code provisions. Three proposals were received as follows:

These vehicles will replace two 1994 Ford Crown Victoria sedans currently used as sergeants vehicles. The change from sedans to utility vehicles will allow more space for carrying oversized items such as ladders for roof checks and other items required for setting up perimeters at crime scenes.

Staff has evaluated the low bid and finds that it meets City specifications. The purchase of these gasoline powered vehicles is consistent with the City's reduced emission policy, as these vehicles will be used for emergency response. These vehicles are manufactured by Chevrolet which does not do business in or with Burma.

Budget/Financial Impact

Fiscal Year 1998-99 appropriation authority for this purchase is in the Office of Administrative Services Division, Police Department, account number 01-300-304-00000-8806-00000.

Recommendation

It is recommended that the award of Bid #2741 be made to Santa Monica Chevrolet in the total amount of $56,490.26, including applicable sales tax, as the lowest responsible bidder.

Prepared By: Pam Wortham, Purchasing Agent

Diane Howell, Buyer

Sgt. Don Quinn, Office of Administrative Services