Item 6-L

Council Meeting: May 25, 1999 Santa Monica, California

TO: Mayor and City Council

FROM: City Staff

SUBJECT: Approval of Amendment to the 1997-98 Street Resurfacing Project Contract for Beach Parking Lot Repaving in the Amount of $91,140

 

Introduction

This report recommends that the City Council approve an amendment to the 1997-98 Street Resurfacing Project Contract No. 7469 (CCS) with Sylvia Construction, Inc. for repaving the beach parking lot located at 2030 Barnard Way in the amount of $91,140.

Background

On March 23, 1999, the City Council awarded a contract in the amount of $2,445,717 to Sylvia Construction, Inc. to construct the 1997-98 Street Resurfacing Project. A Notice Inviting Bids for that project was published in the Los Angeles Times on August 27 and 28, 1998,and a Notice Inviting Bids, plans, and specifications were also submitted to seven construction journals/plan rooms, and sent to six women/minority business enterprise (WMBE) associations. Four sealed bids were publicly opened and read aloud on September 22, 1998, by the Deputy City Clerk, with Sylvia Construction as the low bidder.

The 1998-99 Capital Improvement Program included a Beach Parking Lot Improvement Project which included funds for repaving the 2030 Barnard Way beach parking lot.

Discussion

This large parking lot has not been repaved in many years and the pavement has deteriorated. During the 1998-99 budget process, many parking lot users advocated for repaving the lot. Although there was not sufficient time to include the beach parking lot plans in the 1997-98 Street Resurfacing Project bid package, the bid package did indicate unit costs for street resurfacing, pavement repairs, and slurry sealing. The $91,140 cost to repair and slurry seal the 2030 lot is based on the contract bid unit prices. Amending the construction contract will allow the beach lot repaving to be completed for the summer season.

Budget/Financial Impact

Construction funds required:

Contract $91,140
Contingency $ 9,114
Total Funds Required: $100,254

Funds are available in the following accounts:

 

# 11-740-522-20099-8900-99649 (Beach Parking Lot Improvement): $82,214
# 11-740-481-20098-8900-99085 (City Facility Maintenance.): $10,677
# 20-740-522-20091-8905-99178 (Beach Pkg. Lot Resurfacing.): $ 7,363
$100,254

 

Recommendation

Staff recommends that the City Council:

  1. Approval an amendment to Contract # 7469 (CCS) with Sylvia Construction, Inc. in the amount of $91,140 for beach parking lot repaving;
  2. Authorize the City Engineer to issue any necessary change order within budget authority.

Prepared by:
Craig Perkins, Director of Environmental and Public Works Management Anthony Antich, P.E., City Engineer
Greg de-Vinck, Civil Engineer
Barbara Stinchfield, Director of Community and Cultural Services
Judith Meister, Beach Manager