Item 6-J

Council Meeting: June 8, 1999 Santa Monica, California

TO: Mayor and City Council

FROM: City Staff

SUBJECT: Recommendation to Award Bid to Furnish and Deliver Computer Routing Equipment, Bid #2761

 

Introduction

This report recommends award of bid to furnish and deliver computer routing equipment for the Information Systems Division, City Manager=s Office, in the total amount of $71,698.18, including applicable sales tax.

Background

In response to published Notices Inviting Bids (published May 10 and 11, 1999) in accordance with City specifications, bids were received and publicly opened and read on May 19, 1999. Proposal forms were mailed to eleven vendors and notices were advertised in accordance with City Charter and Municipal Code provisions. Five proposals were received as follows:

VENDOR

AMOUNT

GTE California, Inc.

$71,698.18

Kent Datacomm

$73,277.67

En Pointe Technologies

$78,249.25

Resellers Corporation

$83,971.69

Vista Network Integration Services, Inc.

$87,450.33

 

 

The computer routing equipment will replace older computer networking technology located in City Hall. The network is currently operating at peak levels and impacts performance for all City staff. With the recent installation of new software products, such as an upgraded e-mail version, a financial management system and a geographic mapping system, the City=s computer network is constantly running near or at capacity. The new computer routing equipment operates at a higher speed and is more efficient in the processing of data which will increase productivity of work flow for all City staff.

Staff has evaluated the low bid and finds that it meets City specifications.

Budget/Financial Impact

Fiscal Year 1998-99 appropriation authority for this purchase is in the Capital Improvement Budget account numbers 01-710-223-20099-8900-99559, AComputer Network Enhancements@ ($43,535.88); 01-710-223-20098-8900-99559, AComputer Network Enhancements@ ($20,213.02); and 55-710-223-20098-8900-99003, AComputer Equipment Replacement Program@ ($7,949.28).

Recommendation

It is recommended that the award of Bid #2761 be made to GTE California, Inc. in the total amount of $71,698.18, including applicable sales tax, as the lowest responsible bidder.

 

Prepared By:
Diane Howell, Buyer
Jory Wolf, Manager, Information Systems
Robert Hernandez, Telecommunications Analyst
Pam Wortham, Purchasing Agent