Item 6-L
Council Meeting: June 22, 1999
Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Construction Contract for Joslyn Park Playground Renovation and Selected Accessibility and Maintenance Improvements
Introduction
This report recommends that the City Council award a construction contract to Thomsen Landscape, the lowest responsible bidder, in the amount of $461,120 to complete the playground renovation and selected accessibility and maintenance improvements at Joslyn Park.
Background
On January 14, 1997, City Council awarded a design contract to Rios Associates for preparation of drawings and construction documents for the Douglas Park Renovation and Children
=s Play Areas in Four City Parks. Council reviewed and approved the Schematic Design on March 3, 1998. The construction documents are now complete.The Joslyn Park Playground and Selected Accessibility and Maintenance Improvements Project includes construction of a new playground which combines manufactured and custom play elements. It provides a variety of accessible activities including a large play structure and outdoor playrooms which incorporate sand and water features. Accessibility improvements include constructing an ADA compliant driveway at the east end of the park to provide access to the restrooms and adapting gates and handrails throughout the Park to meet ADA requirements. Maintenance improvements include enlarging and fencing the basketball court, replacing the wrought iron fencing at the periphery, and repairing concrete retaining walls at various locations throughout the Park. The City obtained Los Angeles County Proposition
>A= funding for Joslyn Park to provide a new basketball court, new site fencing, and new play equipment.Discussion
A Notice Inviting Bids for the construction contract was published on April 29 and May 6, 1999 in the The Argonaut and The Green Sheet. Bid documents were sent to twelve women/minority business enterprise associations (WMBE). Bid packages were requested by eight contractors. The City Clerk
=s office received two sealed bids which were publicly opened and read aloud on June 1, 1999 by the Deputy City Clerk. The results for the base bid were:| Minco Construction | $449,660. |
| Thomsen Landscape | $461,120. |
| City Engineer=s Estimate | $500,000 |
Four of six other plan holders were contacted to determine why they did not submit bids. One firm was at the limit of their bond with other ongoing work, and the other three were unable to bid because of the volume of other bids in preparation at the time.
Minco Construction, the apparent low bidder, was deemed non-responsive as they failed to provide evidence of comparable experience for either the scale or nature of the contract and thus, of their ability, capacity and skill to perform the contract and provide material or services (S.M. Municipal Code 2.24.072). The City Attorney=s Office has reviewed this matter and concurs with this determination.
Thomsen Landscape, the next lowest bidder, was determined to be the lowest responsible bidder. Representatives from six current or recently completed projects were contacted and all reported that the contractor
=s work was satisfactory. Other public facility projects completed by Thomsen Landscape include Veteran=s Memorial Park for the City of Culver City Redevelopment Agency, Avalon/San Pedro Park for the Los Angeles City Department of Recreation and Parks, Los Ninos Child Care Center for the Foundation for Early Childhood, Robert Gross Park for the City of Burbank=s Park and Recreation Department, and Five Parks in the Second District for the Los Angeles County Department of Recreation and Parks. The State Contractors= License Board verified that the Contractor=s license is current, active, and in good standing. Construction is scheduled to begin in August, 1999 and last 3 months.Budget/Financial Impact
FUNDS REQUIRED
| Contractor | $461,120 |
| Contingency | (15%) 69,168 |
| TOTAL | $530,288 |
Funds are available in the following accounts:
| 01-740-481-20098-8900-99421 | $373,324 |
| 01-740-511-20095-8900-99516 | $ 26,000 |
| 20-740-511-20095-8905-99479 | $130,964 |
| TOTAL | $530,288 |
Recommendation
Staff recommends that the City Council:
1. Award a contract for the Playground Renovation and Selected Accessibility and Maintenance Improvements at Joslyn Park to Thomsen Landscape, the lowest responsible bidder, in the amount of $461,120; and
2. Authorize the City Engineer to issue any necessary change orders to complete additional work in conformance with the Administrative Instructions on change orders and within budget authority.
Prepared by:
Craig Perkins, Director of Environmental & Public Works Mgt.
Barbara Stinchfield, Community & Cultural Services Director
John Lynd, Parks and Sports Manager
Anthony Antich, P.E., City Engineer
Lorrie Brown, Civil Engineering Associate