Item 6-P

City Council Meeting: June 22, 1999

Santa Monica, California

TO: Mayor and City Council

FROM: City Staff

SUBJECT: Recommendation to Approve Alternate Route for and Limit the Duration of the U.S. Constitution Day Parade on September 18, 1999

The City has received a request to conduct a parade on a route other than the route authorized by the Municipal Code Section 4.08.580 for the 6th annual U.S. Constitution Day Parade to be held on Saturday, September 18, 1999. The parade organizer originally requested permission to hold the parade for a total of two hours in the morning. The following report recommends approval of the alternate route with conditions established by the City, including that the parade occur between 10:00-11:15 a.m., the same hours as last year.

The City's Event Management Team received a request to hold a parade on Main Street to celebrate the signing of the U.S. Constitution from parade organizer Ronn Pickard.

Staging for the parade will begin at 8:00 a.m. and will take place in the southbound lane of Main Street, in the area that begins at Colorado Boulevard and ends just north of the Civic Auditorium. The northbound lane of Main Street will remain open to accommodate public access to the Civic Auditorium. It is anticipated that the new Public Safety Facility will be under construction during this time and, as a result, police vehicles will also need to have access to Main Street. The parade will begin just north of the entrance to the Civic Auditorium parking lot and will proceed south on Main Street, west on Marine across Neilson Way, north on Barnard Way, and will disband at the south beach parking lot (2060 lot/Beach Park #1) where Parade participants will have lunch. Except for emergency vehicles, the parade route will be closed to traffic.

Residents in the Sea Colony complex and the neighboring Neilson Villa Apartments, a senior citizen apartment building, may be inconvenienced briefly as the parade passes the driveway entrances to both buildings on Barnard Way. Four Santa Monica Big Blue bus routes and two MTA routes (approximately 50 bus trips) will be affected by the recommended parade route. These bus lines, which normally run on Main Street, will have to be moved Ocean Avenue and/or Neilson Way to accommodate the parade. Bus lines crossing Marine Street at Neilson Way and lines crossing Main Street at Pico Boulevard will have to wait for a reasonable break in the parade in order to cross the intersection. Based on the parade last year and in order to better manage traffic and ensure public safety, the Police Department has determined that it will need to increase Police personnel along the parade route. Deployment of 39 officers and four motor units is recommended by the Police Department. Sixteen officers were deployed last year. The cost of Police services will be $8,728 compared to $3,150 last year. As in the past, the cost of Police services will be underwritten by the City. The measures proposed to alleviate these impacts include requiring notice, deploying extra police personnel and rerouting buses.

City costs for the requested route are estimated at $8,728. Adequate funds are available in department budgets to cover these costs. No additional appropriations are needed.

Staff recommends that the City Council approve the U.S. Constitution Day Parade on September 18, 1999, on the route described herein, requiring parade organizers to limit its duration to one hour and 15 minutes (not including staging time).

Prepared by:

Barbara Stinchfield, CCS Director

Carole Curtin, Event Facilities Manager

Trinie García-Valdez, Community Events Liaison

Department of Community and Cultural Services

Rev. 6/11/99

City Council Meeting: June 22, 1999

Santa Monica, California

RESOLUTION NO. ___________

(City Council Series)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AUTHORIZING THE HOLDING OF A PARADE ON SEPTEMBER 18, 1999, ON A ROUTE OTHER THAN THE OFFICIAL CITY PARADE ROUTE

WHEREAS, pursuant to Section 4.08.580 of the Santa Monica Municipal Code, the City Council may authorize a parade route as set forth herein,

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS:

SECTION 1. That on September 18, 1999, at 10:00 a.m. participants in the U.S. Constitution Day Parade are authorized to conduct a parade along the following route:

Staging to take place in the southbound lane of Main Street between Colorado and the "Chain Reaction" sculpture north of the Civic Auditorium and proceeding south on Main Street, west on Marine Street, across Neilson Way, north on Barnard Way to disband in the south beach parking lot (2060 lot). Parade participants will have lunch at Beach Park #1 (Fraser).

SECTION 2. Permission to conduct the parade is granted upon the following conditions:

a. That parade units may not be brought to the staging area, southbound lane of Main Street between Colorado and the "Chain Reaction" sculpture, prior to 8:00 a.m. on Saturday, September 18, 1999.

b. That the northbound lane of Main Street, between Colorado and Pico, remain open at all times.

c. That amplified sound is not permitted before 8:00 a.m.

d. That the parade will take place from 10:00 to 11:15 a.m. and be limited to a maximum of one hour, 15 minutes (not including staging time), including frequent traffic breaks to allow buses and other traffic to cross the parade route.

e. That any service not provided by the City, such as barricading and coning of streets and posting of directional signs, be assumed and paid for by the organizers.

f. That organizers be responsible for notifying the residents in the Sea Colony complex and the Neilson Villa Apartments in writing about the parade and the potential inconvenience at least two weeks in advance.

g. That organizers be responsible for posting "Temporary No Parking" signs along the parade route at least 24 hours in advance and removing them immediately following the parade.

h. That all litter, horse droppings, and directional signs be cleared from the

streets and sidewalks immediately following the parade.

i. That the parade disband at the south beach parking lot (2060 lot).

j. That an "Indemnity and Hold Harmless Agreement" be executed and returned to the Events Office by August 27, 1999.

k. That if General Liability insurance is retained it will name the City of Santa Monica, members of the City Council, boards, commissions, officers, agents, employees, and volunteers as additional insured.

SECTION 3. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:

_________________________

MARSHA JONES MOUTRIE

City Attorney

Rev. 6/11/99