Council Meeting: July 20, 1999 Santa Monica, California

TO: Mayor and City Council

FROM: City Staff

SUBJECT: Recommendation to authorize the City Manager to approve a change order to the existing contract with Arthur D. Little for replacement, upgrades and relocation of underground storage tanks at Fire Station Three

This report recommends that the City Council authorize the City Manager to approve a change order in the amount of $13,670 to the existing contract with Arthur D. Little for replacement, upgrades and relocation of the underground storage tanks at Fire Station Three.

On October 13, 1998, the City Council approved a contract with Arthur D. Little in the amount of $1,707,618 to conduct underground storage tank removal, replacement and upgrade activities at the Airport, Corporate Yard and Fire Station Three. Just prior to the start of the removal of the tanks at Fire Station Three, a fuel leak was discovered that required emergency mitigation. That process has been completed and the new tanks are ready for installation.

The design for the installation of the new fuel tanks and location of the new dispensing equipment was reviewed by Fire Department staff who recommended that the new fuel dispensing island be located in the northwest corner of the station parking lot to comply with Uniform Fire Code requirements.

This also facilitates the installation of ground loop sensors for the city wide electronic fuel management system and causes the tank’s vent pipes to be relocated from their current position on the roof of the station (very close to the neighboring apartments) to the wall on the north side of the parking lot, well away from any structures. A change order is necessary to accommodate this design change.

The change order will result in an increased cost of $13,670. The Fire Department will provide these funds via a budget transfer request from account number C01006999.589000 to account number C01090298.589000.

Staff recommends that the City Council authorize the City Manager to approve a change order in the amount of $13,670 to the existing contract with Arthur D. Little for replacement, upgrades and relocation of the underground storage tanks at Fire Station Three.

Prepared by: Ettore A. Berardinelli, Fire Chief

Bill Kolberg, Deputy Fire Chief