Item 6-J

Council Meeting: August 10, 1999 Santa Monica, California

TO: Mayor and City Council

FROM: City Staff

SUBJECT: Award of Construction Contract for Sewer Repair Project 6: Repair of Earthquake-Damaged Sewer Mains in 21^st Place to 26^th Street between San Vicente Boulevard and Washington Avenue, and in Princeton Street to Centinela Avenue between Montana Avenue and Arizona Avenue; and Authorization to Negotiate and Execute a Professional Services Contract for Construction Management and Inspection of the Sewer Repair Work

This report recommends that the City Council award a construction contract for the repair of earthquake-damaged sewer mains in 21^st Place to 26^th Street between San Vicente Boulevard and Washington Avenue, and in Princeton Street to Centinela Avenue between Montana Avenues and Arizona Avenue to Preussag Pipe Rehabilitation (PPR), Inc., in the amount of $1,667,568. Staff also recommends that the City Council authorize the City Manager to negotiate and execute a professional services agreement in an amount not to exceed $320,870 with the construction management firm of Harris & Associates, Inc., for construction management and inspection services.

A Notice Inviting Bids was published on June 17 and 24, 1999 in the Argonaut as well as in four construction journals, and with one electronic plan room and one Internet advertising consultant. In addition, bidding documents were sent to eight women/minority-owned business enterprise associations (WMBE). Bid packages were requested by seventeen contractors. The City Clerk's office received five sealed bids, which were publicly opened and read aloud on July 14, 1999 by the Deputy City Clerk.

Results were as follows:

1. Preussag Pipe Rehabilitation, Inc.    $1,667,568

2. U-Liner West $1,966,136

3. Sancon Engineering, Inc $1,998,382

4. Insituform Technologies, Inc $2,102,108

5. Miller Pipeline Corporation $2,314,312

City Engineer's Estimate . . . . . .$2,160,000

In addition to award of the construction contract, this report recommends that the City Council authorize the City Manager to negotiate and execute a professional services contract for construction management and inspection of the construction work detailed above. Requests for Proposals were sent to five construction management firms inviting them to submit proposals for construction management and inspection services. The City received three proposals. The recommended firm, Harris & Associates, has managed the two most recent sewer rehabilitation projects for the City of Santa Monica and has provided both staff and residents with good service.

FUNDS REQUIRED FOR CONSTRUCTION CONTRACT

Contract $1,667,568

Contingency $250,000

SUB -TOTAL $1,917,568

Sufficient budget authority for all of the contract expenses which are eligible for FEMA/OES reimbursement exists in Account No. E13306000.555010.40000 for construction and construction contingency and in Account No. E13306000.555060.50000 for construction management and construction management contingency.

The Wastewater Fund will set aside 10% of the construction costs in the amount of $166,757 in City Match Account No. E31306004.555010.40000 for construction, and the associated construction management and inspection costs in the amount of $32,050 in Account City Match Account No. E31306004.555060.50000 which FEMA/OES withholds from reimbursement until final audit, occurring several years from now.

Staff recommends that the City Council:

1. Award a contract for repair of earthquake-damaged sewer mains in 21^st Place to 26^th Street between San Vicente Boulevard and Washington Avenue, and in Princeton Street to Centinela Avenue between Montana Avenues and Arizona Avenue to Preussag Pipe Rehabilitation, Inc., the lowest responsible bidder, in the amount of $1,667,568

2. Authorize the City Manager to negotiate and execute a professional services contract with Harris & Associates for construction management and inspection services in an amount not to exceed $320,500;

3. Authorize the City Engineer to issue any necessary change orders to complete additional work in conformance with the Administrative Instructions on change orders; and

4. Approve the use of funds as discussed in the Budget Impact section of this report.

 

 

Prepared by: Craig Perkins, Director of Environmental & Public Works Mgmt.

Anthony Antich, P.E., City Engineer

Jack Schroeder, P.E., Sewer Repair Program Manager

Eugenia Chusid, Project Manager