Purch:PW:ML:RAH:F:\FINANCE\PURCH\STFRPTS\SRBD2764.WPD

Council Meeting: August 17, 1999 Santa Monica, California

 

TO: Mayor and City Council

FROM: City Staff

SUBJECT: Recommendation to Award Bid to Furnish and Deliver Hot Meals and Cold Box Lunches, Bid #2764

 

Introduction

This report recommends award of bid to furnish and deliver an estimated 49,920 hot meals and 2,236 cold box lunches for the Senior Nutrition Program of the Community and Senior Programs Division, Community and Cultural Services Department, at specified unit prices, including applicable sales tax, during FY 1999-2000.

Background

The Senior Nutrition Program provides nutritious hot and cold lunches for senior citizens six days per week at five locations for a recommended donation of $1.50 per meal.

In response to published Notices Inviting Bids (published July 5 and 6, 1999) in accordance with City specifications, bids were received and publicly opened and read on July 20, 1999. Proposal forms were mailed to seven vendors and notices were advertised in accordance with City Charter and Municipal Code provisions. One proposal was received as follows:

 

VENDOR PRICE PER MEAL

Morrison Health Care Food Services $2.45

 

 

Staff contacted the Ano bid@ vendors to inquire why they did not bid. Reasons included inability to handle required volume and inability to comply with County, State and Federal guidelines.

Staff has evaluated the bid submitted by Morrison Health Care Food Service and finds that it meets City specifications and complies with the Los Angeles County Nutrition policy requirements and all applicable State and Federal Regulations. Further, staff conducted site visits to evaluate preparation and quality of meals provided by Morrison Health Care Foods to other clients, including City of Culver City. Morrison Health Care Foods is the current provider and their performance over the past three years has been satisfactory.

Budget/Financial Impact

Fiscal Year 1999-2000 appropriation authority for this purchase is in the Community and Senior Programs Division, Community and Cultural Services Department, account number

01544.544370.

Recommendation

It is recommended that the award of Bid #2764 be made to Morrison Health Care Food

Services at specified unit prices, including applicable sales tax, as the lowest responsible bidder.

Prepared By:

Margarita Lee, Buyer

Kathy Kucharski, Manager, Community and Senior Programs

Pam Wortham, Purchasing Agent