Item 6-J
Santa Monica, California
Council Meeting: August 17, 1999
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Construction Contract for Beach Maintenance Yard Improvements
Introduction
This report recommends that the City Council award a construction contract for Beach Maintenance Yard Improvements to Spilat Construction Corp. in the amount of $210,150.
Background
During the FY 1997-98 budget process, City Council approved funding for improvements to the Beach Maintenance Yard. The Beach Maintenance Yard, located at the southeast corner of the 1550 Pacific Coast Highway parking lot, houses Solid Waste Division equipment and staff responsible for raking the sand, emptying trash receptacles, and maintaining the vehicles used on Santa Monica beaches. Proposed improvements include installation of a new vehicle wash rack system to filter and recycle wastewater generated from washing vehicles; installation of an above ground diesel fuel tank and dispenser to eliminate the use of a temporary fuel truck; replacement of deteriorated parking lot pavement; installation of new perimeter fencing on the west and north side to secure City property; and painting the existing metal building, which is corroding.
Discussion
A Notice Inviting Bids for Beach Maintenance Yard improvements was published on July 15 and 22, 1999, in the Argonaut, as well as in four construction journals. Bid documents were sent to six women/minority business enterprise associations (WMBE). Bid packages were requested by two companies, both of which submitted sealed bids to the City Clerk
=s Office at the prescribed time. The bids were publicly opened and read aloud on July 26, 1999, by the Deputy City Clerk.The bid results were as follows:
Spilat Construction Corp. . . . . . . . . . . . . . . . . . . . . . . . . . . .$210,150
Alfa-26 Construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $244,800
City Engineer
=s Estimate . . . . . . . . . . . . . . . . .$224,000The lowest responsible bidder, Spilat Construction Corp., supplied the City with three references including a new Public Nature Center in the City of Pasadena, the Metorlink Station in the City of Acton, and a school renovation project for the Pasadena Unified School District. All references reported that the Contractor
=s work was satisfactory. Two additional references that were not listed were checked and the contractor=s work was found to be satisfactory. Spilat Construction Corp. also successfully constructed the Pier Police Substation for the City of Santa Monica. The listed subcontractor for the vehicle washing and water recycling system, a major component of this project, is Western Water Products, who has successfully completed similar recycling systems for the City of Banning, the Navy Golf Course in Cypress California and the Brimac Forklift Company. The State Contractors= License Board verified that the Contractor=s license is current, active and in good standing.Budget/Financial Impact
Funds Required:
Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $210,150
Contingencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 24,690
TOTAL $ 234,840
Funds are available in the following accounts:
A
City Facility Maintenance Repair Program@Account Number C11008597.589000 . . . . . . . . . . . . . . . . . .$ 64,840
A
Maintenance Yard Renovation@Account Number C11010597.589000 . . . . . . . . . . . . . . . . . .$ 80,000
A
Beach Maintenance - Special Department Supplies@Account Number 11521.544010 . . . . . . . . . . . . . . . . . . . . . .$ 50,000
A
Underground Tank Management@Account Number C11002094.589000. . . . . . . . . . . . . . . . . .$ 40,000
TOTAL $234,840
Recommendation
Staff recommends that the City Council:
1. Award a contract for Beach Maintenance Yard Improvements to Spilat Construction Corp., in the amount of $210,150; and
2. Authorize the City Engineer to issue any necessary change orders to complete additional work within budget authority.
Prepared by:
Craig Perkins, Director of Environmental & Public Works Management
Joe Delaney, Solid Waste Manager
Anthony Antich, P.E., City Engineer
Lauren Friedman, Sr. Architect
Sam Aslanian, AIA, Civil Engineer Associate