Item 6-F
Council Meeting: November 9, 1999 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the Purchasing Agent to Issue a Sole Source Purchase Order with SIRSI Corporation for Computer Maintenance Services for the Library=s Automation System
Introduction
This report recommends that the City Council authorize the Purchasing Agent to issue a sole source purchase order with SIRSI Corporation for computer maintenance services for the Administration and Facilities Division of the Library, in the total amount of $30,701.87, including applicable sales tax, with two additional one-year renewal options.
Background
In 1997, the Unicorn library automation system was purchased from SIRSI Corporation. As such, SIRSI Corporation is the only provider of maintenance services. The Unicorn annual maintenance contract provides customer service support, both software and hardware, for the Library
=s automation system. Service includes telephone consultation; diagnostics via modem; and any enhancements for the module purchased.Ordinance Number 1743 (CCS), Section 5, paragraph 2.24.080 (1) of the Santa Monica Municipal Code allows exception to competitive bidding when services are purchased from
a sole provider. Staff has evaluated the quotation from SIRSI Corporation and finds that it meets City specifications.
Budget/Financial Impact
Fiscal Year 1999-00 appropriation authority for this purchase is in the Facilities and Administration Division of the Library, account number 01613.533580. For the period July 1, 2000 through June 30, 2001 and July 1, 2001 through June 30, 2002, appropriation authority will be as set forth in the fiscal year 2000-01 and 2001-02 budgets.
Recommendation
It is recommended that the award of a purchase order be made to SIRSI Corporation in the total amount of $30,701.87, including applicable sales tax, with two additional one-year renewal options.
Prepared By:
Diane Howell, Acting Purchasing Agent
Greg Mullen, Assistant City Librarian