ITEM 6-N

This report recommends award of purchase order to furnish, deliver and install modular work stations, partitions, storage cabinets and file cabinets for the Administration Division, City Clerk=s Office, in the total amount of $28,941.73, including applicable sales tax.

The City Clerk=s Office was remodeled during FY 1998-99 to reconfigure the location of the front counter. Furniture for a workstation, acquired from the Personnel Department on a temporary basis, is too large for the existing space and must be replaced.

Additionally, to comply with the Americans with Disabilities Act (ADA), a new counter must be installed with a lower level for access for the disabled. There have also been compliance concerns regarding wheelchair access into the City Clerk=s and Assistant City Clerk=s offices. In order for the City Clerk=s Office to have a uniform appearance and comply with ADA guidelines, new office furnishings are requested.

Staff recommends that the work space furnishings be purchased from Knoll, Inc. under the cooperative purchasing provisions of the Federal GSA contract number GS-29F-0140G. The Federal procurement process meets the City=s criteria for joint purchasing under the provisions of Section 2.24.080 of the City Municipal Code.

Fiscal Year 1999-00 appropriation authority for this purchase is in the Administration Division, City Clerk=s Office account number 01211.588090.