ITEM 6-J
Council Meeting: June 13, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award a Purchase Order to Motorola, Inc. for Miscellaneous Radio Equipment and Notify Council of an Exception to Resolution #8966 (CSS)
Introduction
This report recommends award of purchase order to Motorola, Inc. for the Police Department and Transportation Department in the total amount of $176,436.75, including applicable sales tax. This award also requires notification of an exception to Council policy (Resolution #8966-CCS) regarding conducting business with firms doing business in or with Burma.
Background
The Police Department and Transportation Department have used Motorola fixed-end and portable analog radio frequency equipment for many years. In more recent years, the departments have purchased Motorola Astro digital portable radio equipment, which is compatible with public safety communication standards and very specific to Motorola digital voice privacy encryption standards. Encryption is a process used to scramble the data transmission so that it cannot be understood by anyone unless they have the same coded radio.
This purchase will be for routine replacement of Police Department radio equipment as well as new radio equipment for the Transportation Department
=s transit policing detail. The Motorola product has proven to be superior from the standpoint of performance and durability over the years.Ordinance Number 1743 (CCS), Section 5, paragraph 2.24.080 of the Santa Monica Municipal Code allows exception to competitive bidding when items or services are purchased from a sole source manufacturer. Motorola, Inc. is the manufacturer of various communication devices used by the City
=s Transportation and Police Departments.Staff recommends the purchase be made from Motorola, Inc. as an exception to the Council
=s policy of not purchasing from firms doing business in Burma per Resolution No. 8966 (CCS).Staff has evaluated the quote and finds that it meets City specifications.
Budget/Finance Impact
Budget authority for this purchase is in the following Police Department account numbers: 01302.588040 ($10,012.49), 01304.588040 ($38,690.37), 01304.544010 ($9,732.76), 01305.588040 ($27,554.46), 01306.588040 ($67,339.10) and Capital Improvement Budget account number C41011500.589000,
AService Vehicles@ ($23,107.57).Recommendation
It is recommended that a sole source purchase order be awarded to Motorola, Inc. in the total amount of $176,436.75, including applicable sales tax, as the most responsible bidder.
Prepared By: Diane Howell, Acting Purchasing Agent
Eric Uller, Police Technology Specialist