ITEM 6-C

City Council Meeting: July 11, 2000 Santa Monica, California

TO: Mayor and City Council

FROM: City Staff

SUBJECT: Recommendation to adopt resolution authorizing grant applications for Senior Nutrition and Recreation Program and authorizing City Manager to negotiate and execute contract upon receipt of funding

This report recommends that the City Council adopt the attached resolution authorizing the submittal of a grant application to the County of Los Angeles Department of Community and Senior Services for funding for FY 2000/2001 and authorizing the City Manager to negotiate and execute a contract with the County for provision of services to the elderly through the City's Senior Nutrition and Recreation Program.

The City of Santa Monica has been sponsoring the Senior Nutrition and Recreation Program for the past twenty-three years. Every four years the County conducts an open competitive bid process for program service, with renewal applications being submitted in subsequent years. This is a renewal application year.

Revenue for these programs comes from this grant, the United States Department of Agriculture, participant donations, fund-raising and the City's General Fund. The City is required to provide a minimum 15% local match for the Congregate Meals Program, and provisions to do so are already in place as indicated below.

During FY 1999/2000, the Congregate Meals Program expects to serve approximately 3,458 meals per month, week-days at five sites: Reed Park, Ken Edwards Center, Virginia Avenue Park, the Senior Recreation Center and Memorial Park, plus Saturday service at the Senior Recreation Center. The suggested donation for the Congregate Meals Program is $1.50 per meal, with an average actual donation of $1.20 per meal. During FY 2000/2001, approximately 3,458 meals per month are projected to be served in the Congregate Meals Program with a per meal reimbursement rate of $2.06 from the County and 54 cents from the U.S.D.A.

As of July 1994, the City subcontracted its Home Delivered Meals Program to Santa Monica/Malibu Meals on Wheels. This arrangement has proved to be a cost effective and productive method of providing this service, given the organization's experience and broader program in delivering meals to homebound seniors. During FY 1999/2000, the Home Delivered Meals Program was contracted to operate seven days a week and provide approximately 1,791 meals per month, for homebound seniors in Santa Monica. During FY 2000/2001, the Home Delivered Meals Program will again serve an average of 1,791 meals per month with 45 clients receiving two meals per day. The City currently receives a per meal reimbursement rate of $2.88 from the County plus 54 cents from the U.S.D.A.

The City is also applying for funding to operate a Telephone Reassurance Program for home delivered meals clients. A total of 95 calls per month will be made to clients receiving frozen meal delivery. The City is expecting an average of 35 clients to be served through this program with a reimbursement rate of $1.90 per call. This program is also subcontracted to Santa Monica/Malibu Meals on Wheels.

Total projected City Congregate Meals, Home Delivered Meals Program and Telephone Reassurance Program revenues and expenses for FY 1999/2000 and FY 2000/2001 are shown below:

CONGREGATE MEALS PROGRAM

FY 1999/2000 Revised Budget                   FY 2000/2001 Proposed Budget

# of Meals Served 41,500                           # of Meals Served 41,500

Tot. City Cash Expen. $257,663           Tot. City Cash Expen. $268,641

Less Grant Revenues $107,900 *           Less Grant Revenues $107,900

Less Partic. Donation $ 49,800 *          Less Partic. Donation $ 49,800

                Net City Cost $ 99,963                         Net City Cost $110,941

HOME DELIVERED MEALS PROGRAM

FY 1999/2000 Revised Budget               FY 2000/2001 Proposed Budget

# of Meals Served 21,492                       # of Meals Served 21,492

Tot. City Cash Expen. $ 73,503                   Tot. City Cash Expen. $73,503

Less Grant Revenues $ 73,503 *           Less Grant Revenues $73,503

                         Net City Cost $ 0                                   Net City Cost $ 0

TELEPHONE REASSURANCE PROGRAM

FY 1999/2000 Revised Budget              FY 2000/2001 Proposed Budget

# of Calls 1,140                                      # of Calls 1,140

Tot. City Cash Expen. $2,166                       Tot. City Cash Expen. $2,166

Less Grant Revenues $2,166 *                      Less Grant Revenues $2,166

                     Net City Cost $ 0                                          Net City Cost $ 0

* These figures are FY 1999/2000 Estimated Actual amounts.

Staff recommends that the City Council: (1) adopt the attached resolution authorizing the submittal of a grant application to the County of Los Angeles Department of Community and Senior Services for funding and (2) authorize the City Manager to negotiate and execute a contract with the County for provision of services to the elderly through the City's Senior Nutrition and Recreation Program.

Prepared by:

Barbara Stinchfield Director, Community and Cultural Services
Kathy Kucharski, Community and Senior Programs Manager

ATTACHMENT 1. Resolution (Not available electronically.   Available at the City Clerk's Office and at City public libraries.)