Council Meeting:  August 8, 2000                                         Santa Monica, California

 

 

TO:                  Mayor and City Council

                         

FROM:            City Staff

 

SUBJECT:     Recommendation to Award a Construction Contract for the FY1999-2000 Street Improvement Project to All American Asphalt; and Authorize the City Manager to Negotiate and Execute a Contract with Construction Management Inspection for Construction Management of the Project.

 

Introduction

This report recommends that the City Council authorize the City Manager to Negotiate and Execute a contract for the construction of the FY1999-2000 Street Improvement Project with All American Asphalt, the lowest responsible bidder, in the amount of $3,324,810 and approve a contingency amount of $498,790; and authorize the City Manager to negotiate and execute a construction management contract for the project with Construction Management Inspection (CMI) in the amount of $198,320 and approve a contingency amount of $29,680.

 

Background

 

Each fiscal year, the City Council authorizes the construction of street improvements identified by the Environmental and Public Works Management Department including street resurfacing, slurry sealing, and repairs to curbs, gutters, curb ramps, concrete bus pads and sidewalks. The streets to be resurfaced are listed in Attachment ”A”. 


 

Discussion

 

The Notice Inviting Bids was published in Our Times on June 11, 2000 and June 15, 2000.  A Notice Inviting Bids, along with the plans and specifications, was also submitted to six construction journals, and was sent to six women/minority business enterprise (WMBE) associations. Fifteen contractors requested bid packages.  The City Clerk's Office received seven sealed bids that were publicly opened and read aloud on July 12, 2000 by the Deputy City Clerk. The bid results are ranked as follows:

             

              CONTRACTOR                                                                        BID                    

1.         All American Asphalt                                                                   $3,324,810

2.         Sully-Miller Contracting Company                                        $3,664,650

3.        Excel Paving Company                                                           $3,671,895          

4.        Griffith Company                                                                       $3,936,160           

5.        Sequel Contractors, Inc.                                                       $4,117,950

6.        Silvia Construction, Inc.                                                            $4,153,604              

7.   Advanced Construction                                                         $5,365,200           

    

                                              City Engineer's Estimate                   $ 3,602,700

 

All American Asphalt, the lowest responsible bidder, supplied the City with a list of similar projects that were recently completed.  City staff conducted a review of references provided, and all reported the Contractor has extensive experience in projects involving complex traffic control and parking issues and performs excellent quality work.  The State Contractors’ License Board verified that the Contractor’s license is current, active and in good standing.

 

Construction Management

A Request for Qualifications for construction management services was issued on July 26, 1999 to pre-qualify firms to provide construction management services to the City of Santa Monica. A panel that included representatives from Civil Engineering’s Project Development and Construction Management group interviewed three firms from the pre-qualified list. The interview panel recommended CMI to provide construction management services for this project. Selection criteria included previous experience, qualifications of staff, ability to meet tight time schedules, and availability of staff.

 

The work includes oversight and continuous inspection of the Contractor’s work during construction to ensure that the Contractor conforms with plans and specifications, monitoring traffic control and detour plans, reviewing change order requests, and providing information to the Contractor on an as-needed basis. CMI’s past performance on similar projects completed for the City has been satisfactory.

 

 

 

 

Budget/Financial Impact

                                   CONSTRUCTION FUNDS REQUIRED

                                   

                               Contract...................................... ……………………..$3,324,810

                                   

                               Contingency ..............................…………………………$498,790

                         

                      TOTAL CONSTRUCTION FUNDS REQUIRED................…$3,823,600

 

CONSTRUCTION MANAGEMENT FUNDS REQUIRED

                                   Contract Amount …………………………………………$198,320     

                                  Contingency…………………………………………..……..$29,680

                     TOTAL CONSTRUCTION FUNDS REQUIRED………………. $228,000

 Construction funding in the amount of $3,823,600 is available in the following accounts:

 

C25015297.589000

$     13,696

 

 

C01015298.589000

$   252,593

 

 

C01015200.589000

$3,124,874

 

 

C20077798.589000

$     11,828

 

 

C20077799.589000

$     50,000

 

 

C20077700.589000

$   100,000

 

 

C25015298.589000

$     13,696

 

 

C25015200.589000

$   104,586

 

 

C31015297.589000

$       6,825

 

 

C31015200.589000

$     52,500

 

 

C20077899.589000

$     24,630

 

 

C20077800.589000

$     49,483

 

 

C20077797.589000

$     13,044

 

 

C20041797.589000

$       2,846

 

 

C20041798.589000

$       2,999

 

 

 

 

 

Funding in the amount of $228,000 for construction management services is available in account C01015298.589000.        

Recommendation

Staff recommends that the City Council:

1.                  Award a Construction Contract for the FY1999-2000 Street Improvement Project to All American Asphalt, the lowest responsible bidder, in the amount of $ 3,324,810 and approve a contingency amount of $498,790;

2.                  Authorize the City Manager to negotiate and execute a professional services contract for construction management of the FY1999-2000 Street Improvement Project with Construction Management Inspection (CMI) in the amount of $198,320 and approve a contingency amount of $29,680; and

3.                  Authorize the City Engineer to issue any necessary change orders to complete additional work within budget authority.

 

Attachment A – List of Streets To Be Resurfaced

 

Prepared by:       Craig Perkins, Director of Environmental and Public Works Management

                              Anthony Antich, P.E., City Engineer

                           Dave Britton, P.E., Senior Civil Engineer

 

 

Attachment A

 

 

 

STREETS TO BE RESURFACED:

 

Street Name                          Limits

 

11th Street                              From San Vicente Blvd. To Wilshire Blvd

18th Street                              From San Vicente Blvd. To Montana Ave.

19th Street                              From San Vicente Blvd. To Montana Ave.

20th Street                              From Carlyle Ave. To Montana Ave.

21st Street                              From San Vicente Blvd. To Georgina Ave.

21st Street                              From Washington To California Ave.

21st PL.                                   From Carlyle Ave. To Montana Ave.

22nd Street                             From Montana Ave. To Washington Ave.

22nd Street                             From Washington Ave. To Wilshire Blvd.

22nd Street                             From San Vicente Blvd. To Carlyle Ave.

22nd Street                             From Montana Ave. To Washington Ave.             

22rd Street                              From Washington Ave. To Wilshire Blvd.

23rd Street                              From Montana Ave. To Washington Ave.

23rd Street                              From Washington Ave. To Wilshire Blvd.

23rd Street                              From Alta Ave. To Montana Ave.

24th Street                              From San Vicente Blvd. To Alta Ave.

24th Street                              From Washington Ave. To Wilshire Blvd.

25th Street                              From Montana Ave. To Washington Ave.

25th Street                              From San Vicente Blvd. To Montana Ave.

25th Street                              From Washington Ave. To California Ave.

California Ave.                       From 20th Street To 22nd Street

California Ave.                       From 25th Street To 26th Street      

Chelsea Ave.                        From Washington Ave. To California Ave.

Colorado Ave.                       From Lincoln Blvd. To Stewart Street (See detail K)

Euclid Street                          From Pico Blvd. To Terminus At I-10

Idaho                                       From 23rd Street To 25th Street

Carlyle Ave.                           From 19th Street To 21st Street

12th Street                              From Michigan Ave. To Terminus At I-10

 

 

 

 

 

 

 

 

ATTACHMENT A (CONTINUED)

 

 

 

 STREETS TO BE SLURRY SEALED:

 

Street Name                          Limits

 

17th Street                              From Montana Ave. To Wilshire Blvd.

18th Street                              From Montana Ave. To Wilshire Blvd.

19th Street                              From Montana Ave. To Wilshire Blvd.

20th Street                              From Montana Ave. To Wilshire Blvd.

20th Street                              From San Vicente Blvd. To Carlyle Ave.

21st PL.                                   From San Vicente Blvd. To Carlyle Ave.

21st Street                              From Montana Ave. To Washington Ave.

21st Street                              From Wilshire Blvd. To California Ave.

21st Street                              From Georgina Ave. To Montana Ave.

22nd Street                             From Marguerita Ave. To Montana Ave.

23rd Street                              From San Vicente Blvd. To Alta Ave.

Alta Ave.                                 From 17th Street To 26th Street

California Ave.                       From 22nd Street To 25th Street

Carlyle Ave.                           From 17th Street To 19th Street

Carlyle Ave.                           From 21st Street To 26th Street

Georgina Ave.                       From 17th Street To 21st Street

Georgina Ave.                       From 21st PL. To 26th Street

Idaho                                       From 17th Street To 23rd Street

Idaho                                       From 25th Street To 26th Street

Marguerita Ave.                     From 17th Street To 26th Street

Washington Ave.                   From 17th Street To 26th Street

 

CURB RAMP CONSTRUCTION

Various Locations

 

BUS PAD CONSTRUCTION

Various Locations

 

SIDEWALK REPAIR

Various Locations