ITEM 6-F

Council Meeting: September 12, 2000

This report recommends the City Council authorize the City Manager to negotiate and execute two contracts:

1. An agreement with CBM Consulting, Inc., in an amount not to exceed $331,770, to provide project management and survey services for the design and construction of Phase II of the Crosswalk Enhancement Program and the Broadway Improvement Project; and
2. An agreement with DMR Team, Inc., in an amount not to exceed $173,185, to provide project management services for the design and construction of the 4th Street Traffic Plan between Pico Boulevard and the south City Limits, and a landscaped median Colorado Avenue between Stewart Street and Centinela Avenue.

These agreements are required to design and construct projects conceptually approved by the Council on February 15, 2000 and August 8, 2000 and funded as part of the current Capital Improvement Budget.

On August 8, 2000, the Council approved the design concept for Phase II of the Crosswalk Enhancement Program. This phase of the project focuses on pedestrian crossing improvements on Wilshire Boulevard, Santa Monica Boulevard, Broadway and Ocean Park Boulevard. It includes medians, curb extensions, in-pavement flashers, signal modifications, as well as crosswalk signs and markings pursuant to recommendations developed for each street based on in-depth expert evaluation and extensive community input.

The Broadway Improvement Project integrates the final components of the Mid City Traffic Plan with Broadway Pedestrian and Crosswalk Improvements. It includes a landscaped median along Broadway between 26th and Centinela, curb extensions at Princeton, Yale and Franklin, and continuation of bike lanes from 26th Street the east City Limit.

On February 15, 2000, in conjunction with a review of residential traffic management, the Council approved the 4th Street Traffic Plan between Pico Boulevard and the south city limits. The plan includes median modifications, curb extensions, enhanced crosswalks, and a traffic circle at the intersection at Strand.

In addition to the median along Broadway, a similar median is proposed along Colorado Avenue between Stewart and Centinela. Although not part of the original Mid City Traffic Plan, recent input from residents indicates that the construction of a median along the residential section of Colorado would have a beneficial effect. East of 26th Street, Colorado Avenue has a structure and function similar to Broadway. Colorado Avenue, like Broadway, has been affected and will continue to be affected by increased traffic due to the development approved and constructed in the vicinity of 26th Street, Cloverfield Boulevard, Olympic Boulevard and Colorado Avenue. As part of the project management, staff will be conducting a community meeting on the proposed Colorado Avenue median. Should the neighborhood support the proposed design, staff will request an appropriation for construction funding from the Special Office District Mitigation Fund.

Staff issued a Request for Proposal for project management services to assist the City with the completion of the design and construction of these projects. Three proposals were received, including CBM Consulting, Inc. ("CBM"), CMI Associates, and DMR Team, Inc. ("DMR"). All three firms have current projects with the City. An interdepartmental committee interviewed the three consultants.

In order to expedite the completion of the projects, staff recommends that the project management work be split between two firms. CBM has been selected to manage the design and construction of the Crosswalk Enhancement Program and the Broadway Improvement Project, and DMR has been selected to manage the 4th Street Traffic Plan and Colorado median. They demonstrated the best overall understanding of the projects and scope of work, and have managed similar projects for other public agencies, including the City of Culver City. Both firms received excellent ratings from Culver City staff.

These firms will assist with the procurement of designers and provide project management for design and construction of each project. CBM will also conduct any survey work required prior to the initiation of the design process.

These contracts will be funded from existing CIP accounts that were established to construct the Crosswalk Enhancement Program and Neighborhood Traffic Measures which were funded from the General Fund, and the Mid City Traffic Plan and Synchronize/Interconnect Traffic Signal accounts which were funded from the Water Garden and Colorado Place Traffic Mitigation Fees.

It is recommended the City Council:

1. Authorize the City Manager to negotiate and execute an agreement with CBM Consulting, Inc. in an amount not to exceed $331,770, to provide project management and survey services for the design and construction of Phase II of the Crosswalk Enhancement Program and the Broadway Improvement Project; and
2. Authorize the City Manager to negotiate and execute an agreement with DMR Team, Inc. in an amount not to exceed $173,185, to provide project management services for the design and construction of the 4th Street Traffic Plan between Pico Boulevard and the south City Limits, and a landscaped median Colorado Avenue between Stewart and Centinela Avenue.
3. Authorize the Director of Planning and Community Development to issue any change orders to complete additional work within budget authority and in accordance with the Administrative Instruction on change orders.

Prepared by: Suzanne Frick, Director of Planning and Community Development

Lucy Dyke, Transportation Planning Manager