Council Meeting: February 13, 2001                                     Santa Monica, California

 

TO:                  Mayor and City Council

 

FROM:            City Staff

 

 

SUBJECT:     Recommendation to Authorize the City Manager to Increase the Contingency to Contract 7464 (CCS) with Harris and Associates for Professional Services Contract for Construction Management and Inspection on Sewer Project 7, and to appropriate $21,520 from the Disaster Relief Fund

 

Introduction

 

This report recommends that the City Council approve an increase in the contingency to Contract 7464 (CCS) with Harris and Associates, for Professional Services Contract for Construction Management and Inspection on Sewer Project 7, Repair of Earthquake Damaged Sewers in Stewart and 26th Streets between Colorado Avenue and Exposition Boulevard, and in Colorado Avenue between Centinela Avenue and First Court.  Staff also recommends that $21,520 be appropriated from the Disaster Relief Fund to the project.

 

Background

 

At its meeting of March 11, 1999, the City Council awarded a Professional Services Contract for Construction Management and Inspection to Harris and Associates in the amount of $389,400, and approved a construction contingency amount of $ 77,880 for work on Sewer Project 7.  Contract 7464 (CCS) between the City and Harris and Associates was executed on April 14, 1999.

During the course of the sewer construction, a number of changed conditions arose, which necessitated the issuance of change orders to the construction contract.  Harris and Associates provided construction management and inspection services for these additional changes that were added to the construction contract, which depleted the contingency reserve of Harris and Associates’ contract.

 

Discussion

 

To minimize the impact of this construction project on the public, part of the work was done with trenchless technology, which entailed the installation of a liner inside the existing pipe to repair the earthquake damage.  After reviewing post construction videotapes, the City identified four defective lining sections and instructed the contractor to correct the work immediately.  This additional work requires inspection services to oversee the corrective construction and to secure essential information for these portions of the job, which is taking approximately four weeks to complete. To prevent any delays in construction, a purchase order of $21,520 was issued to Harris and Associates in early February for emergency inspection services of the corrective work.

 

Budget/Financial Impact

 

 

As an emergency measure to allow work to continue, a purchase order in the amount of $21,520 was issued to Harris & Associates and charged to Disaster Relief Fund Account E13307000.555060.50000.  This purchase order is to be replaced by an amendment to Contract 7464 (CCS) charged to the same Disaster Relief Fund Account.

 

Recommendation

 

Staff recommends that the City Council:

 

1.                  Approve an increase in the contingency to construction management contract 7464 (CCS) with Harris and Associates in the amount of $21,520.

2.                  Appropriate additional $21,520 from Disaster Relief Fund Account E13307000.555060.50000 

3.                  Authorize the City Engineer to issue any necessary additional change orders to complete Sewer Project 7 in conformance with City Administrative Instructions on change orders.

 

 

Prepared by: Craig Perkins, Director, Environmental and Public Works Management

Anthony Antich, City Engineer

F.J. Schroeder, Disaster Recovery Program Manager

Eugenia Chusid, Project Manager