Council Meeting:  May 8, 2001                                             Santa Monica, California

 

 

 

TO:                  Mayor and City Council                                                                                                                                                       

FROM:            City Staff

 

SUBJECT:     Recommendation to Award a Contract for the Park and Street Lighting Improvement Project SP 1869

          

 

Introduction

This report recommends that the City Council award a contract to California Electrical Services, the best bidder, in the amount of $ 412,100 for construction of the Park and Street Lighting Improvement Project and approve $61,900 in contingency funds for this contract. 

 
Background

During the Fiscal Years 1999-2000 and 2000-2001 budget process, the City Council appropriated funds under the Street/Park Lighting Program and the Streetlight Retrofit Program to replace deteriorated series electrical circuits and lighting on certain streets within the City with modern, reliable, multiple circuits and lighting. This is a multi-year project to modernize lighting that exists throughout the City, with priority given to those streets whose circuits could create a safety concern. The following projects locations have been identified as priorities for upgrade at this time:.

·        Hotchkiss Park

·        Stewart Park

·        San Vicente Blvd. – Ocean Avenue to 4th Street

·        4th Street - San Vicente Blvd. to Montana Avenue

·        2nd Street - Montana Avenue to California Street

 

Discussion

A Notice Inviting Bids for the construction contract was published on February 25 and March 2, 2001 in The Los Angeles Times, Our Times Westside Weekly and the F. W. Dodge newsletter.

 

Eleven (11) contractors requested bid packages and the City Clerk's office received Ffive (5) sealed bids, which were publicly opened and read aloud on March 14, 2001 by the Deputy City Clerk.  The bid results were as follows:

            1.         Rokel Services                                                          $ 368,930.00

            2.         California Electrical Services                                  $ 412,100.00

3.         L.A. Signal                                                                 $ 424,061.00

4.         C.T. & F., Inc.                                                 $ 442,593.85

            35.         Comet Electric, Inc.                                                   $ 639,600.00

5.  L.A. Signal              $ 424,061.00

City Engineer's Estimate                                                $ 400,000

 

On March 19, 2001 the City received a letter from Rokel Services, the apparent low bidder, requesting to be relieved of their bid due to a mistake in a bid price and therefore staff recommends California Electrical Services as the best bidder.

California Electrical Services supplied the City with the names of previous projects of a similar nature built by their firm including construction of street lighting for the County of Los Angeles and the cities of Los Angeles ,and Burbank and Los Angeles County. All contacts reported that the quality of their work was satisfactory and they performed this work in a timely and cost efficient manner. The California State Contractors' License Board verified California Electrical Services license is current, active and in good standing. Staff also contacted the Center for Contract Compliance and found California Electrical Services capable of handling labor compliance issues. Further, California Electrical Services has the ability to provide future maintenance, should the City require these services.

 

Budget/Financial Impact

FUNDS REQUIRED FOR THE CONSTRUCTION CONTRACT

                        Construction Contract                                               $ 412,100

                      Contingencies                                                             $   61,900 

                        TOTAL                                                                        $ 474,000

Funds in the amount of $ 474,000 are available in the following CIP accounts:

 C01072400.589000         "Street Light Retrofit Program”           $ 384,027

 C01072401.589000         “ Street/Park Lighting Program.”         $   89,973

 

 
Recommendation

Staff recommends that the City Council:

  1. Award a contract to California Electrical Services, the best bidder, in the amount of $ 412,100 for construction of the Parks and Street Lighting Improvement Project, approve $ 61,900 in contingency funds; and
  1. Authorize the City Engineer to issue any necessary change orders to complete additional work in conformance with the Administrative Instructions on change orders and within budget authority.

 

Prepared by:

 

 

Craig Perkins, Director, Environmental and Public Works Mgmt. Dept.

Anthony Antich, P.E., City Engineer

                Karen Ginsberg, Assistant Director, Community and Cultural Services Dept.

                Renee Cowhig, Maintenance Manager

Kim Braun, Facilities Maintenance Superintendent

Dave Britton, P.E., Sr. Civil Engineer

James Creager P.E., Civil Engineer