Council
Meeting: July 24, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT:
Architectural and Engineering
Professional Services Contract for the Virginia Avenue Park Expansion Project
This report recommends that the City Council authorize the City Manager to Negotiate and Execute a Professional Services Contract with Koning Eizenberg Architecture for architectural and engineering services for the Virginia Avenue Park expansion project. The negotiated fee for this contract shall not exceed $1,265,000 including contingency.
Background
The
Virginia Avenue Park expansion project encompasses the existing 5.82-acre park
site, the 2.9-acre parcel at the northwest
corner of Pico and Cloverfield Boulevards and the 0.8-acre parcel adjacent to
the western edge of the existing park. In November 1997, the City Council
awarded a contract to a team of design professionals headed by Takata
Associates for the project, which at the time included the existing park site
and the 2.9-acre expansion site. Subsequent to finalizing an initial concept
plan, the City Council approved the purchase of the additional 0.8-acre site.
The Recreation and Parks Commission established the Virginia Avenue Park
Expansion Working Group to lead an extensive community participation process
for incorporating the 0.8-acre site into the project and worked with the design
team to develop a final recommended concept plan. On January 26, 2000, the City
Council approved the recommended concept design for the Virginia Avenue Park
Expansion Project and authorized preparation of an Environmental Impact Report
and a Supplemental Environmental Assessment.
Council also authorized staff to work with the design consultant team
and the community to develop more detailed plans, cost estimates and
construction documents based on the approved concept plan. On September 12, 2000 Council authorized the negotiation of
a a modification
to the professional services contract with Takata Associates and the
modification of the existing agreement with Takata Associates to
include the additional scope of work.
On
April 5, 2001, Takata Associates notified the City that due to internal
staffing problems, they would be unable to fulfill their commitment to the City
beyond the partial completion of schematic design to date. The City terminated
its agreement with Takata Associates effective April 5, 2001.
Discussion
With
the addition of the 0.8-acre parcel and the incorporation of its two buildings
into the concept plan, the balance of the design work shifted from landscape
architecture to architecture. The
necessity of hiring a new lead consultant presented an opportunity to redress this
shift and to install an architect in the lead position. Staff issued a limited Request for
Qualifications for the lead design consultant to Koning Eizenberg Architecture,
STV Architects, and Gensler Associates.
Koning Eizenberg Architecture was selected by a staff committee because
of the quality of their design work, familiarity with the project, and the
relationship they had established and the project support they had built with
the community as the architectural sub-consultant to Takata Associates
throughout the public process, concept design, pre-design and partial
completion of the schematic design phases of the project.
The new professional
services contract will be for full design and engineering services through
completion of the project and will build upon the work completed under Takata
Associates’ direction. Takata
Associates received a total of $402,860 of the $1,357,268 design contract,
including contingencies, for work completed to the date of their withdrawal.
The remaining balance of $954,408 has been unencumbered and will be used as
partial funding for the Koning Eizenberg contract.
Despite the hiatus of four months,
the Takata withdrawal caused an accelerated phased construction schedule, which
anticipates project completion in the fall of 2004.
TOTAL $
1,265,000.00
Funds
are available in the following accounts:
C19018800.589000 $ 606,516.27
C17018896.589000 $ 101,911.00
C53018892.589000 $ 106,629.00
C01018896.589000 $ 20,370.50
C01018801.589000
$ 151,371.23
$1,265,000.00
Recommendations
Staff
recommends that the City Council:
1.
Authorize the City Manager to negotiate
and enter into a professional services contract with Koning Eizenberg
Architecture for an amount not to exceed $1,265,000, including contingencies,
for the Virginia Avenue Park Expansion project.
2.
Authorize the City Engineer to
issue any necessary change orders to complete additional work in conformance
with the Administrative Instructions on change orders.
Prepared
by: Craig Perkins, Director,
Environmental & Public Works Management
Tony
Antich, P.E., City Engineer
Karen
Ginsberg, Assistant Director, Community & Cultural Service
Lorrie
Brown, Civil Engineering Associate