Council Meeting: June 11, 2002 Santa Monica,
California
TO: Mayor
and City Council
FROM: City
Staff
SUBJECT: Award of Construction-Related Contracts for the Santa Monica Urban Runoff Recycling
Facility-Phase III Distribution System; Recommendation to Authorize the City Manager to
Negotiate and Execute a Construction Management Contract for the project.
This report
recommends that the City Council award a construction contract to Majich Bros.,
Inc. the best bidder, in the amount of $1,235,089 for construction of the Santa
Monica Urban Runoff Recycling Facility (SMURRF) Phase III- Distribution System
and approve $246,011 in contingency funds for this contract. In addition, this report also recommends
that the City Council authorize the City Manager to negotiate and execute a
contract with Black and Veatch Corporation, in an amount not to exceed $160,000
for construction management, and approve $32,000 in contingency funds for this
project.
SMURRF- Phase
I was the construction of a urban runoff recycling facility. This facility takes the runoff from the Pico-Kenter
and Santa Monica Pier storm drains and reuses the treated water for irrigating
freeway, park, and cemetery landscaping.
SMURRF - Phase
II was the construction of the recycled water pumps and waterline, starting at
the SMURRF on Colorado Boulevard and ending at the intersection of Olympic
Boulevard and Seventeenth Street. Both
Phases I and II of project construction
are complete.
Discussion
SMURRF - Phase III will extend the
recycled waterline from 17th Street to 26th Street on Olympic Boulevard to
serve the Water Gardens Development at 26th Street, the Woodlawn Cemetery at 17th
Street and Delaware Avenue. This project also includes a secondary line that
will serve the Public Safety Building at Main Street and Olympic Drive and the
new Rand Corporation facility at Main Street and Pico Boulevard.
A Notice
Inviting Bids for the construction contract was published on March 2 and 7,
2002 in the “California
Section” of the Los
Angeles Times. Bid
documents were sent to 22 women/minority business enterprise associations
(WMBE). The City Clerk's office
received 4 sealed bids, which were publicly opened and read aloud on April 17,
2002 by the Deputy City Clerk. The bid
results were as follows:
Cedro Construction $ 839,947.50
Majich Bros., Inc. $
1,235,089.00
Williams
Supply Company $
1,351,735.00
Miramontes $ 1,498,705.00
Williams Supply Company $ 1,351,735.00
City Engineer's Estimate
$ 1,250,000
The lowest
monetary bidder, Cedro Construction, submitted a letter dated April 19, 2002
requesting release from its bid due to a clerical mistake. The second lowest bidder Majich Bros. Inc.,
submitted a letter to the City dated April 20, 2002 advising the City that they
are ready to accept the project following the withdrawal of Cedro Construction.
Majich Bros.
Inc., supplied the City with the names of recent similar waterline projects,
from the following agencies: City of Newport Beach, City of Seal Beach, City of
Long Beach, City of Ventura,
Buena Ventura and
the City of Santa Monica. City staff
contacted representatives of the agencies representing these projects and all
respondents reported that the Contractor's work was above satisfactory.
The State
Contractors' License Board verified that the Contractor's license is active and
in good standing. City staff also
contacted the Center For Contract Compliance, which reported the contractor had
no labor compliance violations.
A Request for
Qualifications for construction management services was issued on October 18,
2001 to pre-qualify firms to provide construction management services to the
City of Santa Monica. Based on the selection criteria, which included technical
competence, staffing capabilities, project approach and planning, and quality
control, Black & Veatch Corp. was selected to provide construction
management services for this project. Black & Veatch Corp. has provided
similar services for the Santa Monica Urban Runoff Recycling Facility – Phase
II distribution system construction, and Beach Improvement Group (B.I.G.)
Project. They are also currently
providing construction management and inspection services for the Transit Mall
project. Their performance on all projects has been excellent.
FUNDS REQUIRED
Construction $1,235,089
Contingency $ 246,011
Total $1,481,100
Construction
Management $ 160,000
Contingency $ 32,000
Total $ 192,000
FUNDS
AVAILABLE
Funds in the
amount of $684,405 are available for appropriation from the Water Demand
Mitigation Fee revenues to account C25039502.589000.
Remaining
funds areFollowing
appropriation, funds will be available in the following accounts:
C25039502.589000 $ 684,405 $684,405
C31039593.589000 $ 99,429 $ 99,429
C34055800.589000 $ 9,471 $180,000 $189,471
C34055801.589000 $ 687,795 $12,000 $699,795
Sub total $1,481,100 $192,000 $1,673,000
PROJECT TOTAL $1,673,100
Recommendation
Staff
recommends that the City Council:
1.
Award
a construction contract for SMURFF-Phase III to Majich Bros. Inc., the best
bidder, in the amount of $1,235,089 and approve $246,011 in contingency funds
for this contract; and
2.
Authorize
the City Manager to negotiate and execute a contract with Black and Veatch
Corporation, in an amount not to exceed $160,000 for construction management
services and approve $32,000 in contingency funds for this contract; and
3.
Appropriate $684,405 from the Water Demand Mitigation Fee revenues to
Account C25093502.589000;
and.
4. Authorize the City Engineer to issue any necessary change orders to complete additional work in conformance with the Administrative Instructions on change orders and within budget authority.
Prepared by: Craig
Perkins, Director of Environmental & Public Works Mgt.
Anthony
Antich, P.E., City Engineer
Dave Britton,
P.E., Principal Civil Engineer
Gil Borboa,
P.E., Utilities Manager
Charmaine
Yambao, P.E., Utilities Engineer
Neal Shapiro,
Sr. Adm. Analyst
Spiros A.
Lazaris, P.E., Project Manager