March 11, 2003, City Council Meeting0

TO:	Mayor and City Council
FROM:	City Staff
SUBJECT:	Approval of Contract Fee Increase for Abode Realty, Inc. for Property Management Services at Mountain View Mobile Home Park

Introduction

This report recommends an increase in the annual contract amount for property management services at the City owned Mountain View Mobile Home Park by Abode Realty, Inc. from $49,500 to $52,000.

Background

In October 2001 a request for proposal (RFP) to provide property management services at the City owned Mountain View Mobile Home Park was sent to six firms with property management expertise. After review of the proposals submitted, it was determined that Abode Realty, Inc. was the best qualified firm. The City subsequently entered into a professional services contract with Abode on October 22, 2001 for an amount not to exceed $49,500 per year, renewable annually. Since October 22, 2002, the existing contract has remained in effect on a month-to-month basis.

Discussion

Under the direction of Abode, a variety of improvements and operational modifications have successfully been implemented at Mountain View. However, due to the complexities of mobile home park operations, legal requirements, resident relation issues, and capital planning concerns, Abode’s responsibilities have expanded beyond the scope of work that was originally contemplated. Since Abode was selected though a competitive process, and has consistently demonstrated its ability to perform, staff recommends that the contract be increased, rather than a new RFP being issued.

Budget/Financial Impact

Budget authority to fund the subject contract is in the Housing Division account number 01264.533220.

Recommendations

It is recommended that the City Council approve an increase in the Abode Realty, Inc. annual contract fee from $49,500 to $52,000.

Prepared by:	Jeff Mathieu, Director Resource Management
	Bob Moncrief, Housing and Redevelopment Manager
	Ellen Alderman Comis, Senior Administrative Analyst