Council Meeting: January 27, 2004 Santa Monica, California

To: Mayor and City Council

From: City Staff

Subject: Professional Services Agreement for the Municipal Pier Structural Improvements Project

Introduction

This report recommends that the City Council authorize the City Manager to negotiate and execute a professional services agreement with Moffatt & Nichol in an amount not to exceed $400,000 for engineering design services for the City’s Municipal Pier Structural Improvement Project.

Background

In fiscal year 2004, the City Council authorized a multi year structural upgrade program of the municipal pier. This work entails pile, stringer and deck replacement; utility upgrades to meet current codes; traffic loading analysis and recommendations for strengthening; and development of a comprehensive operations and maintenance plan. The entire project cost is estimated at over $6 million for design and construction, which will be refined in the course of the design work.

Discussion

On September 4, 2003 a Request for Proposal was issued to six qualified consulting firms to provide engineering design services for the Municipal Pier Structural Improvements Project. On November 17, 2003 four proposals were received. One was considered non-responsive and the remaining three firms were short-listed. A selection committee was formed from staff of the Environmental and Public Works Management and the Resource Management Departments to review the proposals of Moffatt & Nichol, Concept Marine Associates and Westmar Consulting Engineers. The selection criteria included the firm’s technical competence; staffing capability to meet project timeliness, design strength; approach to the work; quality control; cost; and the abilities of the project manager. Based on all of the relevant rating factors, the committee recommends Moffatt & Nichol for this project.

Recent similar projects performed by this firm include Stearns Wharf Repair (Fire Damage) for the City of Santa Barbara, the Seal Beach Pier Repair for the City of Seal Beach, the Gaviota State Park Pier and the Queensway Bay/Pine Avenue Pier in Long Beach, California.

Budget/Financial Impact

Funds in the amount of $400,000 are available in account C30064504.589000, “Pier Structural Rehab/Repair” for this project.

Recommendation

Staff recommends that the City Council authorize the City Manager to negotiate and execute a professional services agreement with Moffat & Nichol in an amount not to exceed $400,000 for engineering design services.

1.

Prepared by:

Craig Perkins, Director of Environmental and Public Works Management Anthony Antich, P.E., City Engineer Jeff Mathieu, Director of Resource Management Dave Britton, P.E., Principal Civil Engineer Elana Buegoff, Senior Administrative Analyst, Resource Management Bill Bollinger, Maintenance Supervisor, Resource Management James Creager, P.E., Civil Engineer