Council
Meeting: June 22, 2004 Santa Monica, California
TO: Mayor
and City Council
FROM: City Staff
SUBJECT: Construction Contract for Woodlawn Cemetery
Mausoleum Office Addition
Introduction
This report recommends that City Council
authorize City Manager to negotiate and execute a construction contract for the
Woodlawn Cemetery Mausoleum Office Addition project with AWI Builders, Inc., the
best bidder, in the amount of $523,480 and approve a contingency amount of
$34,600 (6.6%).
Background
The Woodlawn Cemetery and Mausoleum is operated by the City of Santa Monica and provides gravesites, crypts and niches to Santa Monica residents. The existing Mausoleum office inadequately serves the public, lacking a reception area and waiting room, and does not comply with American with Disabilities Act (ADA) standards. On May 2, 2000, the City Council approved the long-term operating plan for the Cemetery, which recommended proceeding with the design and construction of additional office space.
The project has been designed to include cost-effective "green" building features including energy efficient lighting, motion sensor light switches, low ”e” glass, and a light colored roof to reduce the “heat island” effect. Materials have been specified that contain high recycled content; that have low or no Volatile Organic Compounds (VOC); and materials that contain no toxic chemicals such as formaldehyde binders typically found in particle boards or arsenic which typically is used as a wood preservatives. Construction will be staged on Cemetery grounds resulting in minimal construction impacts to the public visiting the cemetery.
A construction contract was previously awarded to Maher
Development Inc. The City exercised its
rights to suspend construction to allow time to resolve unforeseen design and
construction issues. Due to the timing
associated with this work, Maher Development Inc. was relieved of their
contractual obligations, allowing the City to re-bid with the necessary
modifications.
A
Notice Inviting Bids for the construction contract was published on April 1 and
3, 2004 in The Los Angeles Times.
Six contractors requested bid packages and the City Clerk's office
received two sealed bids, which were publicly opened on April 19, 2004 by the
Deputy City Clerk.
The
bids received for this project are as follows:
AWI
Builders, Inc. $523,480
T.L.D.
Construction, Inc. $578,300
City
Engineer's Estimate $525,000
The best bidder, AWI Builders, Inc. supplied the City with six references, all of which reported that the contractor's work quality was good and that the work was completed in a timely and cost efficient manner. AWI Builders, Inc. recently successfully completed Animal Shelter Improvements for the City of Santa Monica and is currently recommended to construct SAMOSHEL improvements. The State Contractors' License Board verified that the Contractor's license is current, active, and in good standing.
Budget/Financial Impact
CONSTRUCTION
FUNDS REQUIRED
Contract................................................................................ $523,480
Contingency.......................................................................... $ 34,600
Total Construction Funds
Required................................... $558,080
Funds
in the amount of $560,000 are available in account C370590.589000, “Mausoleum
Office Addition.”
Recommendation
Staff recommends that the City
Council:
1.
Authorize
City Manager to negotiate and execute a construction contract for Woodlawn
Cemetery Mausoleum Office Addition with AWI Builders, Inc., the best bidder,
in the amount of $523,480 and approve a contingency amount of $34,600; and
2.
Authorize
the City Engineer to issue any necessary change orders to complete additional
work within budget authority.
Prepared by: Craig
Perkins, Director of Environmental and Public Works Management
Anthony
Antich, P.E., City Engineer
Gil
Borboa, Utilities Manager
Mike
Steen, Cemetery Superintendent
Jean
Higbee, Utilities Business Supervisor
Lauren
Friedman AIA, City Architect
Sam Aslanian AIA, Architecture
Associate