Council Meeting: July 26, 2005

To: Mayor and City Council

From: City Staff

Subject: Recommendation to Authorize the City Manager to Negotiate and Execute a Contract with Meyer Mohaddes Associates, a Business Unit of Iteris, Inc. for an Amount Not to Exceed $139,008, for Project Design Services for the Installation of the Communication Infrastructure in the Downtown for the City’s Advanced Traffic Management System and Parking Management Network and Appropriation of Funds for the Agreement

Introduction

This report recommends the City Council authorize the City Manager to negotiate and execute a contract with Meyer, Mohaddes Associates, a business unit of Iteris, Inc., for an amount not to exceed $139,008 (including a 10% contingency), to provide engineering design services for the installation of the communication infrastructure in the downtown to support the City’s Advanced Traffic Management System (ATMS) and the Parking Management network. This report also recommends that Council appropriate grant funds for the agreement.

Background

On September 14, 2004, the Council approved the purchase of an Advanced Traffic Management System (ATMS) from Siemens Energy and Automation, Inc. (Siemens), initially to be implemented in the downtown and then expanded citywide. The ATMS will maintain synchronized timing of the traffic signals on the system. It will provide centralized control of the traffic signal controllers and all other Intelligent Transportation System (ITS) devices used to manage traffic such as detection systems, transit priority system, emergency vehicle preemption system, variable message signs, and traffic monitoring cameras, on one integrated system.

The Parking Management network provides real time parking occupancy and revenue data from the nine City-owned parking structures in the downtown and all the beach parking lots to the Parking Management office at 450 Santa Monica Boulevard. Currently the City-owned parking structures along 2nd Street are connected to the Parking Management network with a leased line provided by Adelphia Communication for which the City pays an annual fee. The goal is to replace all existing leased communication lines citywide with City-owned lines within seven years, which is when the lease agreement with Adelphia expires.

Discussion

A Request for Proposals (RFP) for engineering design services was sent out pursuant to S.M.M.C. Section 2.24.073. The RFP was for the preparation of engineering plans, specifications and estimates for the installation of the ATMS communication infrastructure for the following street segments in the downtown:

· Wilshire Boulevard between Ocean Avenue and Lincoln Boulevard

· Broadway between Ocean Avenue and Lincoln Boulevard

· Colorado Avenue between Ocean Avenue and Lincoln Boulevard

· Pico Boulevard between 4th Street and Lincoln Boulevard

· Lincoln Boulevard between Wilshire Boulevard and Marine Street

The RFP was also for the preparation of plans, specifications and estimates for the communication infrastructure along 2nd Street between Wilshire Boulevard and Broadway to connect the City owned parking structures along 2nd Street to the Parking Management network.

The RFP was sent on March 23, 2005 to six engineering firms and all six proposals were received on April 13, 2005. Meyer, Mohaddes Associates, a business unit of Iteris, Inc., is recommended as the best qualified firm based on design management experience, understanding of the necessary elements of the project scope of work and experience of key personnel on similar public sector projects.

Budget/Fiscal Impact

The cost of these services is not to exceed $139,008, including contingency. Funds in the amount of $48,712 are available in account C010407.589000. An appropriation of $90,296 from Proposition C is required to account C200407.589000.

Recommendation

It is recommended the City Council:

1. Authorize the City Manager to negotiate and execute a contract with Meyer, Mohaddes Associates, a business unit of Iteris, Inc., for an amount not to exceed $139,008, to provide project design services for the preparation of plans, specifications and estimates for the installation of the communication infrastructure for downtown ATMS and to link the parking structures along 2nd Street to the Parking Management network.

2. Authorize the Transportation Planning Manager to issue any change orders to complete additional work within budget authority and in accordance with the Administrative Instruction on change orders.

3. Approve budget allocations as set forth in the Budget/Financial Impact Section.

Prepared by: Andy Agle, Interim Director of Planning and Community Development

Lucy Dyke, Transportation Planning Manager

Gerald Tom, Transportation Engineer