Council Meeting: September 13, 2005 Santa Monica, California

TO: Mayor and City Council

FROM: City Staff

SUBJECT: Award Bid to Provide Hazardous Waste Management and Transportation Services, Bid #2890

Introduction

This report recommends award of bid to PSC Rho-Chem for hazardous waste management and transportation services for the Environmental Programs Division at specified unit prices, for a duration of two years with a one-year renewal option. The estimated annual expenditure is $200,000.

Background

The City of Santa Monica generates hazardous waste from emergency response, municipal activities, and the Household and Small Business Hazardous Waste Collection Center, which serves City residents.  State and federal law regulate hazardous waste generation, storage, transportation, and disposal/recycling activities. Hazardous waste must be transported by state and federally certified haulers and recycled/disposed at state or federally certified and permitted facilities.

Discussion

In May 2005, the City published Notices Inviting Bids to provide hazardous waste management and transportation services in accordance with City specifications. Bids were received and publicly opened and read on June 29, 2005. Bid forms were mailed to thirty-four vendors and notices were advertised in accordance with City Charter and Municipal Code provisions. Four bids were received and evaluated based on competitive pricing, environmental compliance, responsiveness to bid requirements, and references. Based upon these criteria, PSC Rho-Chem is the most appropriate company to provide the required services.

Staff has evaluated the bid submitted by PSC Rho-Chem and finds that it meets City specifications. PSC Rho-Chem will comply with the Living Wage Ordinance and has signed and submitted the Living Wage Certification.

Budget/Financial Impact

Funding to implement the activities in FY06/07 and FY07/08, for $200,000 per fiscal year, will be contingent upon City Council’s approval of the annual operating budget. Funds in the amount of $200,000 are available in account 31662.555130 for FY05/06.

Recommendation

It is recommended that the award of Bid #2890 be made to PSC Rho-Chem as the best bidder, at specified unit prices, for a duration of two years with one additional one-year renewal option.

Prepared By: Diane Howell, Purchasing Agent

Richard Chiu, Senior Buyer

Craig Perkins, Director of Environmental and Public Works Management

Brian Johnson, Environmental Programs Manager

Rich Berman, Senior Environmental AnalysT

ATTACHMENT