Council Meeting: October 25, 2005
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Construction Related Contracts for the
Introduction
This report
recommends that the City Council award a construction contract to Blios
Construction, Inc., the best bidder, in the amount of $1,199,000 plus a 10% contingency
amount of $119,900 to construct a treatment facility for the Centinela Avenue
Urban Runoff Mitigation Project. This report also recommends that the City Council authorize
the City Manager to negotiate and execute a construction management agreement with
DMR Team in an amount not to exceed $135,000 plus a 10% contingency amount of
$13,500 for the project.
Background
The City received grants
from the California Integrated Waste Management Board and Proposition 12 in
fiscal year 2001 and Proposition 13 in fiscal year 2004 to implement an urban
runoff pollution mitigation system for dry weather flows from the Centinela
Basin Watershed entering nearby Ballona Creek, the receiving water body for the
City’s eastern border which outlets to the Santa Monica Bay. Both bodies of water have degraded water
quality and are included on a national list of impaired water bodies that
should be remediated.
In fiscal year 2003, the City
contracted with Black & Veatch Corporation to design a pollution mitigation
device on the existing
The consultant concluded
that two potential sites for the project existed: one along
Discussion
Construction Contract
A Notice Inviting
Bids for the construction contract was published on July 9 and 15, 2005, in The
Los Angeles Times. Twenty-two contractors
requested bid packages and seven sealed bids were received by the City Clerk's
office and publicly opened on August 24, 2005, by the Deputy City Clerk.
The
bid results were as follows:
G.B.
Cook, Inc. $ 1,020,592
Blios
Construction, Inc. $ 1,199,000
Los
Angeles Engineering, Inc. $ 1,281,990
SDR
Engineering, Inc. $
1,297,648
Clarke
Contracting Corporation $ 1,367,296
Garcia
Juarez Construction, Inc. $ 1,490,570
Southwest
Engineering, Inc. $ 1,539,508
City
Engineer's Estimate $ 1,200,000
G.B. Cook, Inc., submitted
a letter to the City requesting that their bid be withdrawn because of a
mathematical error. The City Attorney’s
office reviewed the letter and concurred.
Blios
Construction, Inc., the best bidder, provided the City with six references. City staff contacted the references and they
all reported that the contractor's work was completed in a timely and cost-efficient
manner while maintaining consistent quality.
The contractor is currently working for the City of
The State
Contractors' License Board verified that the contractor's license is current,
active, and in good standing. City staff also contacted the
Center for Contract Compliance and found the contractor is in good
standing and capable of
handling labor compliance issues.
Construction Management Agreement
In July 2005, the
City requested proposals from qualified firms to provide construction
management services for the Centinela Avenue Urban Runoff Mitigation Project. Four firms submitted proposals. City staff reviewed the proposals and
interviewed all four firms. Following the interviews, DMR Team was selected as
the top ranked firm to provide construction management services for the
construction of this project. These
services include construction oversight and continuous inspection of the
contractor’s work during construction of storm drain lines; managing traffic
control and detour plans; reviewing submittals and change order requests;
conducting periodic progress meetings; providing information to the contractor
on an as-needed basis; and maintaining all necessary project documentation
relevant to the work conducted during construction.
DMR Team’s past
performance on several City projects including the Pico Boulevard Streetscape,
Federally Funded Street Improvement – Phase IV, Fourth Street Traffic
Modification, and the Annual Water Main Replacement has been excellent.
Budget/Financial Impact
Approximately
90% of the project cost is funded by the
California Integrated Waste Management Board, Proposition 12 and Proposition 13
grants. The balance is funded by the storm
water account.
Construction Funds
Required:
|
|
Construction Contract |
|
$1,199,000 |
|
|
|
Contingency (10%) |
|
$ 119,900 |
|
|
|
|
|
|
|
|
|
Total Construction Funds
Required |
|
$1,318,900 |
|
Construction Management Funds Required:
|
|
Construction Management Agreement |
|
$135,000 |
|
|
|
Contingency (10%) |
|
$13,500 |
|
|
|
|
|
|
|
|
|
Total Construction
Management Funds Required |
|
$148,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL FUNDS REQUIRED |
|
$1,467,400 |
|
Funds in the amount of $ 1,467,400 are
available in the following accounts:
|
|
C200696.589000,
“Prop 13 – Centinela Basin BMP” |
|
$698,830 |
|
|
|
C200796.589000,
“BMP Pollution Control Grant” |
|
$405,100 |
|
|
|
C200797.589000,
“Centinela BMP Grant – CIWMB” |
|
$316,000 |
|
|
|
C340588.589000,
“Stormwater Systems Improvement” |
|
$47,470 |
|
|
|
|
|
|
|
|
|
TOTAL FUNDS AVAILABLE |
|
$1,467,400 |
|
Recommendation
Staff recommends that the City Council:
1.
Award a
construction contract to Blios Construction, Inc., the best bidder, in the
amount $1,199,000 plus a 10% contingency amount of $119,900 for the Centinela
Avenue Urban Runoff Mitigation Project; and
2.
Authorize the
City Manager to negotiate and execute a construction management agreement with
DMR Team in an amount not to exceed $135,000 plus a 10% contingency amount of
$13,500 for construction management services of the Centinela Urban Runoff
Mitigation Project; and
3.
Authorize the
City Engineer to issue any necessary change orders to complete additional work
within budget authority.
|
Prepared by: |
Craig
Perkins, Director of Environmental and Public Works Management Anthony Antich, P.E., City
Engineer Neal Shapiro, Sr.
Administrative Analyst – EPWM Urban Runoff James Creager P.E., Civil
Engineer |