Council Meeting:
December 13, 2005
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid to Provide Body Repair and Painting Services to Transit Coaches, Bid #2894
Introduction
This report recommends award of bid to provide body
repair and painting services to transit coaches for the Big Blue Bus Department
at specified labor rate, with two one-year renewal options. The estimated annual expenditure is $300,000.
Background
The Big Blue Bus requires body repair and painting
services for transit coaches that are damaged in accidents. It is essential that repairs be made promptly
to preserve acceptable customer service levels.
Discussion
In September
2005, the City published Notices Inviting Bids to provide body repair and
painting services to transit coaches in
accordance with
City specifications. Bids were received
and publicly opened and read on October 17, 2005. Bid forms were mailed to fourteen vendors and notices
were advertised in accordance with City Charter and Municipal Code
provisions. Six bids were received as
follows:
|
VENDOR |
LABOR RATE |
Carlos Guzman, Inc. Smith & Hartford Coach
Works Westway Industries Quality Fleet & Truck Centers |
$32.00 /hour $35.00 /hour $38.00 /hour $45.00 /hour $56.00 /hour $60.00 /hour |
In order to reduce the number of days damaged buses
are out of service, award of this bid should be allocated amongst the three top
ranking bidders in the proportions listed in the “Recommendation” section.
Staff has
evaluated the bids submitted by Carlos Guzman, Inc., Smith & Hartford Coach
Works, and Westway Industries and finds that they meet City
specifications. All three bidders will comply with the Living Wage Ordinance and have
signed and submitted the Living Wage Certification.
Budget/Financial Impact
Funds in the amount of $300,000 are available in account 41651.555011
for FY05/06. Budget authority for the
subsequent years will be included in each annual proposed City budget.
Recommendation
It is recommended that City Council split the award of Bid #2894 as follows:
1. Award 60% of anticipated work to Carlos Guzman, Inc.;
2. Award 30% of anticipated work to Smith & Hartford Coach Works; and
3. Award 10% of anticipated work to Westway Industries at specified labor rates, with two one-year renewal options, as the best bidders.
Prepared By: