City Council Meeting: October 10, 2006

Agenda Item: 1-E  

To: Mayor and City Council

From: Robert Trimborn, Acting Airport Director

Subject: Authorization to Approve Second Modification of Agreement with BAE Systems Information & Electronics Systems Integration, Inc – Contract 8015 (CCS) in the amount of $15,000 for Noise Monitoring System Upgrades at Santa Monica Airport

Recommended Action

It is recommended that the City Council authorize the City Manger to execute a Second Modification to Agreement 8015 (CCS) with BAE Systems Information & Electronics Systems Integration, Inc (BAE Systems), in the amount of $15,000 which will bring the total amount originally authorized by Council to $315,000.

Executive Summary

Approval of this recommendation will result in the final payment and close-out of Contract 8015 (CCS) executed on February 18, 2002 with BAE Systems for upgrades to the City’s Aircraft Noise Monitoring System (NOMS.)

The original project amount authorized by Council in 2001 was $300,000. The requested $15,000 increase covers unexpected costs incurred due to technical support services required as result of unanticipated delays encountered during system upgrades. With the amendment, the total agreement will be $315,000.

Background

Following a competitive process, BAE Systems was selected in February 2002 to upgrade the existing noise monitoring system. Initial computer hardware and software upgrades were made within months of execution of the original contract. Later in 2002, delays were encountered when attempting to gain authorization to access FAA radar data needed for the flight tracking portion of the upgrade. The FAA connection was achieved in December 2003. During the installation period, BAE Systems encountered unanticipated delays with local contractors and permitting process during the installation of new remote noise monitoring station within the City of Los Angeles. The final items addressed during upgrades to the noise monitoring system were technical support services that stretched-out over the extended four-year installation period. The installation was eventually completed in June 2006.

Budget/Financial Impact

Funds for the increase of $15,000 are available at account: C330630.589000

Prepared by:

Matthew Majoli, Operations/Noise Supervisor.

Approved:	Forwarded to Council:
Robert D. Trimborn Acting Airport Director	P. Lamont Ewell City Manager