City Council
Meeting: May 24, 2007
Agenda Item: 1-B
To: Mayor and City Council
From:
Subject: Second Modification to Contract No. 8529 (CCS) for the City Hall Seismic Retrofit Project
Recommended
Action
Staff recommends City Council authorize
the City Manager to negotiate and execute a second modification to Contract No. 8529 (CCS) with Black and Veatch in an amount not to exceed $150,000 to expand architectural
services for the City Hall Seismic Retrofit Project.
Executive
Summary
The project objective is to strengthen the existing
structural connections between the floor and the walls of City Hall. With the exception of code required
accessibility upgrades, the seismic retrofit project will not change the use or
look of any areas within City Hall.
This modification is to provide additional services
required for the creation of “as-built” documents of the building in order to
include the complete scope of construction activities in the construction
documents. The modification increases
the consultant fee from the original contract of $1,160,889 to a total not to
exceed $1,310,889.
Discussion
Background
Numerous buildings and other structures were
damaged in the City as a result of the January 1994 Northridge Earthquake. On November 22, 2005, Council authorized a
contract with Black and Veatch to provide structural
engineering services and recommend associated upgrades, accessibility
enhancements, historic preservation, hazardous material abatement, construction
phasing, staff relocation, and cost estimates. The current estimated construction cost for
the project is $5 million. These funds
have been set aside by the Federal Emergency Management Agency for this
project.
The “as-built”
documents are required in order to properly record and document existing
physical conditions in City Hall. Project
staff provided the design consultant with all of the existing design drawings
on record. It was later discovered that “as-built”
documents of the building’s electrical and plumbing systems did not exist. In order for the project to proceed with
design, “as-built” drawings are necessary. Black and Veatch can provide the required
drawings.
If Council chooses not
to authorize the creation of “as-built” documents, the design consultant team will
proceed with the creation of construction documents that have a high
probability of including errors and omissions. Discrepancies discovered during construction
could result in delays to reconcile the assumed with existing conditions, which
would adversely impact the scheduled completion date of the City Hall Seismic
Retrofit Project, which is January 30, 2009.
Budget/Financial Impact
Funds in the amount of $150,000 are available in account
E130748.555060.30000, “City Hall Seismic Retrofit.”
Prepared by:
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Approved: |
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Forwarded to Council: |
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Environmental
and Public Works
Management Department |
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P. City Manager |