City Council Meeting: November 13, 2007

Agenda Item: 8-C

To:                   Mayor and City Council

Chairperson and Redevelopment Agency Members

 

From:              Carol Swindell, Director of Finance

Subject:          Adoption of FY2007-08 Budget and Personnel Changes and Resolution Establishing Various New Classifications and Salary Rates

 

 

Recommended Action

Staff recommends that City Council and the Redevelopment Agency:

1.      approve FY2007-08 budget changes as shown in Attachment A

Staff recommends that City Council:

1.      approve personnel changes as shown in Attachment B, and;

2.      adopt a resolution revising salaries for various positions.

3.      authorize the City Manager to enter into a grant agreement with and accept funds from the Los Angeles Homeless Services Authority (LAHSA).

 

Executive Summary

Since the adoption of the FY2007-08 Budget in June, some budget changes related to grants and special revenue funding are necessary.  Included in these budget changes are actions to reflect grants from Los Angeles County Metropolitan Transportation Authority (MTA), Department of Justice, Air Quality Management District and Community Development Block Grants plus adjustments for additional Gas Tax, TORCA and Redevelopment funds.  Other budget appropriations include: re-appropriation of Council Contingency funds carried over from last year and PCD project funds scheduled for completion in FY2007-08.   Total net appropriations equal $5.8 million with General Fund appropriations of $38,863

 

This report also requests approval of personnel salary revisions based on classification and compensation studies and authorization to enter into a grant agreement with the LAHSA in the amount of $381,941 in Housing and Urban Development Supportive Housing Program funds for Coordinated Case Management.

 

Discussion

Background

On June 23, 2007, the City Council adopted the FY2007-08 budget.  Subsequent to that time, additional information has become available that requires adjustments to the adopted budget. 

 

Revenue Increases: $3,590,493

Adjustments are made to the Redevelopment Funds (Low/ Moderate Income Housing, Earthquake Recovery and Ocean Park) totaling $3,049,000 to reflect the latest assessed property value information from Los Angeles County.  Adjustments due to grant receipts include:

·        Justice Assistance Grant: $58,993 for DNA forensic testing

·        MTA Grant: $202,500 for Dial-A-Ride vehicle replacement

·        AQMD Grant $140,000 for low emission vehicles (reflected in both the SCAQMD AB 2766 Fund and in the Vehicle Management Fund.

 

Expenditure Increases: $5,875,143

Grant Expenditures: The following grants require adjustments to the adopted FY2007-08 budget are to properly reflect additional grant projects or grant adjustments:

·        Department Of Justice – Justice Assistance (DNA Testing): $58,993

·        MTA – Prop A Local Return (Various Projects) $610,200

·        MTA – Prop C Local Return (Various Projects) $470,500

·        MTA – Prop A Incentive (Dial-A-Ride Vehicles): $202,500

·        Air Quality Management District – Low-Emission Vehicles: $140,000

·        Community Development Block Grant – Adjustment to FY2007-08: ($555,320)

 

Special Restricted Funds: Based on ending fund balances at the end of FY2006-07, additional appropriations can be made to projects in FY2007-08:

·        TORCA – Additional available housing funds: $1,084,852

·        Low/Moderate Income Housing – Additional redevelopment funds: $2,045,411

·        Earthquake Recovery Redevelopment – Additional funds: $1,052,000

·        Gas Tax – Additional available street resurfacing funds: $665,165

 

FY2006-07 Re-Appropriations and Other Adjustments:  Projects not complete at the end of the year and carryover Council Contingency funds require appropriations from available fund balance at the end of FY2006-07.

·        Council Contingency - $55,060

·        Community & Cultural Services CIP appropriation from Balance Sheet Designation for Access Center expenses – $139,259

·        Planning & Community Development – Building & Safety Process Review: $41,000

·        Human Resources – Training expenses from FY2006-07: $67,223

 

Personnel Changes

Included as Attachment B is a resolution revising and establishing salaries for various positions.  These salary changes are based on salary surveys of similar positions in comparable factors, taking into account internal alignment factors and maintaining at least a 10% differential between a management or supervisory position and the salary of the highest paid subordinate position.  Included as Attachment C is a listing of position and classification changes which have been reviewed and approved by the City Manager, Human Resources Director and Personnel Board. 

 

Actions which result in increases to individual General Fund department budgets totaling $280,500 will be transferred from funds already appropriated in the FY2007-08 Non-Departmental budget.  Increases in other funds budget will be absorbed at this time and re-evaluated at mid-year for additional funding, if needed.

 

 

 

Contract with LAHSA

The City of Santa Monica has been receiving Supportive Housing Program funds from the Department of Housing and Urban Development (HUD) through the Los Angeles Homeless Services Authority (LAHSA) for coordinated case management since 1996.  The current grant amount to the City is $381,941 for the program year beginning November 1, 2007 and ending October 31, 2008.  The City passes $296,029 on to five non-profit service providers through subcontracts to support case management activities within Santa Monica’s continuum of care.  The authorization to enter into these subcontracts was approved by Council on June 12, 2007 as part of the 2007-2010 Community Development Program.  In addition to the pass-through funds, the City of Santa Monica annually receives $18,188 to cover administrative costs incurred by the City and $67,724 to support the continuums’ data management system.   At this time, staff is requesting authorization to enter into a grant agreement with the LAHSA for the SHP grant of $381,941.  No budget actions are required.

 

Budget/Financial Impact

The requested FY2007-08 budget actions will amend the adopted budget for various City funds as shown below:


 

FUND

ADOPTED / REVISED BUDGET

TOTAL ADJUSTMENTS

REVISED BUDGET

Revenues

 

 

 

Redevelopment (All)

    $        60,516,649

 $      3,049,000

 $       63,565,649

Misc. Grants (20)

                9,209,128

              58,993

            9,268,121

Big Blue Bus (41)

              64,206,437

            202,500

          64,408,937

SCAQMD AB2766 (44)

                  122,000

            140,000

               262,000

Vehicle Management (54)

              11,181,010

            140,000

          11,321,010

All Other Funds

            389,023,554

                    -  

        389,023,554

 

 

 

 

Total Revenues

    $      534,258,778

 $      3,590,493

 $      537,849,271

 

 

 

 

Expenditures

 

 

 

General and Capital Projects

    $      246,412,588

 $           99,086

 $     246,511,674

TORCA

                  519,259

         1,084,852

            1,604,111

Redevelopment (All)

              59,657,949

         3,097,411

          62,755,360

CDBG

                4,364,793

           (555,320)

            3,809,473

Misc. Grants

                5,976,475

         1,139,693

            7,116,168

Civic Auditorium

                3,490,556

            134,456

            3,625,012

Big Blue Bus

              65,633,200

              69,800

          65,703,000

Gas Tax

                1,689,700

            665,165

            2,354,865

SCAQMD AB2766

                      2,300

            140,000

               142,300

All Other Funds

            117,115,936

                    -  

        117,115,936

 

 

 

 

Total Appropriations

    $      504,862,756

 $      5,875,143

 $      510,737,899

 

Approved:

 

Forwarded to Council:

 

 

 

 

 

 

Carol Swindell

Director, Finance

 

P. Lamont Ewell

City Manager